HomeMy WebLinkAbout20 - Equipment ReplacementCity Council Agenda
Item No. 20
April 26, 1999
TO: Mayor and City Council
FROM: General Services Director
SUBJECT: Equipment Replacement
Recommended Action-
Approve a budget amendment in the amount of $31,910 to fund the purchase of a
patrol car, vehicle setup costs, and associated equipment for the Police
Department. Additionally, approve a budget amendment in the amount of $39,000
for the purchase of an end -dump trailer for the General Services Department.
Patrol Car Purchase:
• Earlier this month, a suspected drunk driver rear -ended a parked patrol car. The
vehicle, a 1996 Chevrolet Caprice, sustained heavy damage to the trunk and
frame, and was a total loss. Additionally, "Eyewitness" video equipment located
in the trunk was destroyed. The vehicle was not scheduled for replacement this
Fiscal Year and without replacing this unit the Patrol Division will have a deficit
of patrol cars through the busy summer months.
Since the cutoff date for ordering Ford Crown Victoria police cars was March 13,
we are unable to order another 1999 vehicle directly from the factory. However,
we were able to locate a unit at a Sacramento dealership for purchase through the
State of California local government cooperative purchase agreement. Through
cooperative agreements, cities are offered the same terms given the State for
purchases of various goods and services. Earlier this year, we utilized such an
agreement for the purchase of five BMW motorcycles.
The City will attempt to collect the replacement costs of the patrol car, damaged
equipment, and setup costs from the insurance company of the other driver. At
this time, we are requesting a budget amendment in the amount of $31,910 to fund
the purchase of the vehicle, setup costs, and replacement of the damaged video
. equipment. Funds will be deposited into the Equipment Replacement Fund when
restitution is received.
End Dump Trailer Purchase:
The City currently utilizes commercial trucking companies to haul debris from the
City Yard and various sites around the City. The majority of the hauling is street
sweeping and beach cleaning debris, which is hauled directly to a County landfill.
Trucking companies utilize large end -dump trailers which can haul up to 20 tons
of material per load and are more cost - effective than using 10 -wheel City dump
trucks to haul the material as was done in the past.
The City pays a flat rate of $76.50 per hour for commercial end -dump trucking,
which includes both the driver and vehicle costs. As hauling costs have escalated,
staff has researched more efficient ways of hauling debris. With the purchase of
an end dump trailer, City staff estimates that costs can be reduced as much as
40 %, resulting in a payback of the trailer through savings in less than three years.
The General Services Department has numerous certified tractor - trailer drivers.
The new trailer would be pulled with one of the three Refuse Division tractors.
The Department is proposing to purchase a new trailer with an expected service
life of a minimum of ten years. The estimated cost of the trailer is $39,000.
Approval is respectfully requested for the purchase authorization.
Very respectfully,
David E. Niederhaus
DEN /mp
Attachment: Budget Amendment
•
•
0
City of Newport Beach
BUDGET AMENDMENT
1998 -99
CT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Budget Appropriations AND X
Transfer Budget Appropriations
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
NO. BA- 065
AMOUNT: $70,910.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To appropriate $31,910 for the purchase of a patrol car, vehicle setup costs and associated Police
)ment. Additionall
trailer for the General Services
ACCOUNTING ENTRY:
a
BUDGETARY FUND BALANCE
Fi nd Account
General Fund 010 3605
Equipment Fund 6610 3605
on an end -dump
Amount
Debit Credit
Description
Fund Balance Control $3,710.00 `
Fund Balance Control 567,200.00
REVENUE APPROPRIATIONS (3601)
0 Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed: AA'k— � C _ .
Financial proval: Finance Dire Date
Signed: itpylj /�f/�t �1— c2/ -95!
Adrfu istrative Approval: City Manager Date
SO
City Council Approval: City Clerk Date
Description
Division
Number
6120
Equipment Purchase Division
Account
Number
9100
Rolling Stock
$65,000.00
Division
Number
6120
Equipment Purchase Division
Account
Number
9100
Contracted Set -up
$2,200.00
Division
Number
1820
Police Operations Support
Account
Number
9300
Equipment NOC
$3,710.00
Division
Number
Account
Number
Division
Number
Account
Number
Signed: AA'k— � C _ .
Financial proval: Finance Dire Date
Signed: itpylj /�f/�t �1— c2/ -95!
Adrfu istrative Approval: City Manager Date
SO
City Council Approval: City Clerk Date