HomeMy WebLinkAbout22 - BA-070 - Additional Electric VehiclesCity Council Agenda
Item No. 22
• May 24, 1999,
TO: Mayor & City Council
FROM: General Services Director
SUBJECT: Additional Electric Vehicles
Recommendations
Approve the leasing of two 1999 Honda RAV -4 electric vehicles for a three year
period at a total cost of $35,320.
Approve the purchase and installation of two electric vehicle charger stations for a
total cost of $9,000.
Approve the attached budget amendment for the electrical vehicles and charging
stations utilizing AB2766 non - discretionary funding only.
0 Backeround
The City has implemented the largest electric vehicle fleet of any municipality in
the State during the past year.
Our electric fleet is comprised of 17 vehicles; 12 Honda EV Plus sedans, and five
Toyota RAV -4 station wagons.
The electric vehicles were leased for a three -year period using AQMD non-
discretionary and matching grant funds. The City recently received a check for
$72,135 from AQMD representing the matching grant funding associated with the
current program.
The City receives approximately $80,000 per year in revenue from an alternative
fuels surcharge included in the registration fees of all vehicles registered in the
City as a result of AB2766 legislation. AB2766 funding is then distributed to
cities by AQMD and may only be spent on alternative fuel or clean air programs.
Discussion
• Electrical vehicles have sufficient power to be useful and efficient equipment. The
City electrical vehicle fleet is used for a wide variety of tasks and is expected to
generate approximately $15,000 in annual fuel savings over the cost of gasoline.
Two additional electric vehicle applications have been identified for City use;
transportation for a vehicle code enforcement officer and the Police Volunteer
Program.
The former application results from the transformation of a part-time code
enforcement officer position to that of a full -time position in the Planning
Department. An additional vehicle is currently needed.
The latter position has evolved from a new citizen's volunteer program developed
in the Police Department.
In April of this year, the Police Department started a formal Volunteer Program to
utilize the time and talent of members of the Community to add to the quality of
life in the City of Newport Beach. The Police Department goal is to develop a
corps of volunteers who will add a visible presence within the community,
performing services that are important to the Police Department's overall goal of
enhancing public safety. These services will include foot patrols in business
districts, home security checks, vacation checks, dissemination of Crime Alert and
Crime Warning Bulletins, graffiti patrol, sign and sticker removal, and traffic
control at local events.
Since the Volunteer Program is not a budgeted item, and in keeping with a goal of
not significantly impacting the City's General Fund as a consequence of
implementing it, donations have been solicited to assist in getting the program
started. The single largest expense for the program, is the acquisition of a vehicle
which the volunteers would be able to utilize to perform the above mentioned
services. Donations have come primarily from participants in the Citizen's
Academy. As generous as those donations have been, the acquisition of a vehicle
is still well beyond reach at this time.
With AB 2766 funds available to the City for acquiring and maintaining alternative
fuel vehicles, leasing an electric vehicle for the Volunteers to use to carryout their
new duties, offers an excellent opportunity to solve the dilemma. The use of an
electric vehicle (which will be distinctively marked as a City of Newport Beach
Police Volunteer vehicle), will not only provide an immediate benefit to the
Community, but will send a visible message that the Police Department is part of
the City's overall effort to contribute toward improving the environment, in spite
of the fact that many of the public safety uses are not conducive to electrical
vehicle use.
Toyota has offered to reserve two of the 1999 RAV -4 models provided the City
authorizes the leasing of the vehicles as soon as practical. Only 300 units will be .
built for the 1999 — 2000 period.
The electric vehicles would be leased for a period of three years with the lease cost
including all maintenance costs and roadside assistance. The cost is $450 per
• month per vehicle which would be paid in a three -year lump sum amount to avoid
interest charges.
Each electric vehicle requires a separate charging station. The charging stations
would be installed by a private contractor at the Police Department and City Hall
(Planning Department) areas at a total cost of $9,000.
Sufficient funding for the leasing of the two vehicles and the purchase and
installation of the charging systems is available from AB2766 funding. No
General Fund dollars would be used in this transaction.
Summary
The City has an excellent opportunity to lease two additional electric vehicles that
would provide transportation for two new functional areas at no cost to the City.
A proposed budget amendment is attached for your review.
Very respectfully,
bj/ti ' �'
David E. Niederhaus
DEN /mhl
Attachment: Budget Amendment
CITY OF NEWPORT BEACH
REQUESTS FOR FUNDS
Date May 24, 1999
TO: Administrative Services Director
FROM: General Services Director
SUBJECT: Request for Funds
Request for additional funds, $44.320
Funds are available in the current budget.
Additional appropriation to the account numbers noted below is requested:
Air Qualijy Management District (Division 2766)
2766 -8270 Electric Vehicles Program $44,320
Funds are required for the three -year lease of two (2) 1999 Toyota RAV4
Electric Vehicle station wagons and the installation of two (2) electric vehicle
charging stations.
&V� r"
General Services Director
Approved:
City Manager
Administrative Services Director
9
•
City of Newport Beach
BUDGET AMENDMENT
1998 -99
CT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Budget Appropriations AND X
Transfer Budget Appropriations
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
NO. BA- 070
AMOUNT: 944,s2o.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To appropriate AQMD matching grant funds to lease two electric vehicles and purchase two charger stations.
There have been no prior council budget amendments to this account.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
AQMD Fund 290 3605 Unappropriated Fund Balance
REVENUE APPROPRIATIONS (3601)
Fund /Division Account Description
0
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Signed:
P' -ed:
0
Description
Division 2766 AQMD Division
Account 8270 Electric Vehicle Program
Division
Account
Division
Account
Division
Account
Division
Account
KJ
F?4n6iy Approval: Finan FE i
Administrative Appfoval: City Ma
City Council Approval: City Clerk
Amount
Debit Credit
$44,320.00
Automatic
$44,320.00
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Date
OF DaK-
Date