HomeMy WebLinkAbout13 - C-3170 - San Joaquin Hills Road Rehabilitation0
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June 14, 1999
CITY COUNCIL AGENDA
ITEM NO. 13
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: SAN JOAQUIN HILLS ROAD REHABILITATION
AWARD OF CONTRACT NO. 3170
RECOMMENDATIONS:
Approve the plans and specifications for San Joaquin Hills Road from Jamboree
Road to MacArthur Boulevard ((Federal Authorization No. STPLMA- 5151 - (008))
and for San Joaquin Hills Road from MacArthur Boulevard to Marguerite Avenue
(Federal Authorization No. STPLMA- 5151 - (009)).
2. Award Contract No. 3170 to R.J. Noble Company for the Total Bid Price of
$1,297,459 ($866,924 for STPLMA -5151 -(008) and $430,535 for STPLMA -5151-
(009)), and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $129,000 ($86,000 for STPLMA- 5151 -(008) and $43,000
for STPLMA- 5151 - (009)) to cover the cost of material testing and unforeseen
work.
4. Authorize a budget amendment to appropriate $258,368 of Federal Highway
AHRP Funds (STPLMA05151- (008)) in a newly established account 7285 -
05100396.
5. Authorize a budget amendment to appropriate $190,955 of Federal Highway
AHRP Funds (STPLMA05151- (009)) in a newly established account 7285 -
05100494.
6. Establish Gas Tax Account No. 7181- C5100494 for STPLMA- 5151 - (009).
7. Authorize a budget amendment to transfer $282,580 from Gas Tax Account No.
7181- C5100396 into Account No. 7181- C5100494.
BACKGROUND:
During May 1998, staff submitted four (4) applications to the Orange County
Transportation Authority (OCTA) to compete against other Orange County agencies for
federal funds available through the Federal Highway Administration (FHWA) Arterial
SUBJECT: SAN JOAQUIN HILLS ROAD REHABILITATION, CONTRACT NO. 3170 - AWARD OF CONTRACT
June 14, 1999
Page: 2
Highway Rehabilitation Program (AHRP) to share the cost of rehabilitating certain
arterial roadways in the City.
During August 1998, the OCTA Board of Directors approved the City's FY 1998 -99
applications which included: San Joaquin Hills Road from Jamboree Road to MacArthur
Boulevard, Jamboree Road from Coast Highway to San Joaquin Hills Road, and Irvine
Avenue from Santiago Drive to Tustin Avenue. The Board also approved a project for
FY 1999 -00 which is San Joaquin Hills Road from MacArthur Boulevard to Marguerite
Avenue. Since the approved San Joaquin Hills Road projects are adjacent to each
other, staff requested that OCTA advance the FY 1999 -00 funding to FY 1998 -99 so as
to take advantage of the reduced unit costs typical of large construction projects and to
minimize the impact to the public. The OCTA Board agreed.
While OCTA selects the projects to be funded by AHRP, the project advertisement and
funding authorizations and reimbursements from FHWA are handled through Caltrans.
DISCUSSION:
At 11:00 A.M on May 27, 1999, the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low R.J. Noble Company of Orange $1,297,459.00
2 All American Asphalt of Corona $1,353,590.00
3 Excel Paving Company of Long Beach $1,388,388.00
4 Sequel Contractors, Inc. of Downey $1,393,900.00
5 Griffith Company of Santa Ana $1,410,730.00
The low total bid amount is 14% below the Engineers Estimate of $1,500,000. The low
bidder, R.J. Noble Company, possesses a General Engineering Contractors "A"
License as required by the project specifications. R.J. Noble has satisfactorily
completed similar pavement rehabilitation projects for the City.
Staff prepared the project plans and specifications. This project provides for the cold
milling of asphalt concrete pavement; removal of pavement material; installation of
pavement reinforcing fabric; placement of asphalt concrete; reconstruction of concrete
sidewalk; replacement of traffic signal detector loops; installation of new traffic striping
and pavement markers; and the temporary installation of 2 project information signs for
each project as required by the FHWA.
To minimize inconvenience to the public, R.J. Noble is required not to close more than
one traffic lane in either direction before 9:00 a.m. nor after 3:00 p.m. All removals must
be reconstructed on the same day. All construction work must be completed within 45
consecutive working days.
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SUBJECT: SAN JOAQUIN HILLS ROAD REHABILITATION, CONTRACT NO. 3170 - AWARD OF CONTRACT
June 14,1999
Page: 3
Funding for work from Jamboree Road to MacArthur Boulevard (Federal Authorization
No. STPLMA- 5151 - (008)) is proposed as follows:
Account Number Account Description Amount
7281- C5100396 Measure M Tum -back $512,500
7285- C5100396 FHWA AHRP Participation $258,368
7181- C5100396 Gas Tax $182,056
Total: $952,924
Funding for work from MacArthur Boulevard to Marguerite Avenue (Federal Authorization
No. STPLMA- 5151 - (009)) is proposed as follows:
Account Number
7285- C5100494
7181- C5100494
Respectfully submitted,)� /?
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PUBL C WORKS DEPARTMENT
Don Webb, Director
Fo g Ts .E.
Project Engineer
Attachment: Project Location Maps
Bid Summary
Budget Amendment
Account Description Amount
FHWA AHRP Participation $190,955
Gas Tax $282,580
Total: $473,535
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City of Newport Beach
BUDGET AMENDMENT
1998 -99
ECT ON BUDGETARY FUND BALANCE:
NXXX Increase Revenue Estimates
Increase Budget Appropriations AND
Transfer Budget Appropriations X
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 074
AMOUNT: $zaz,sao.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer from Gas Tax to partially fund MacArthur Boulevard to Marguerite Avenue rehabilitation and to appropriate funds
the Federal Highway Administration (FHWA) Arterial Highway Rehabilitation Program (AHRP) to fund the remainder. To ap
funds from the FHWA AHRP to partially fund the Jamboree to MacArthur Blvd portion. There are no prior budget amendme
ACCOUNTING ENTRY:
Amount
.BUDGETARY FUND BALANCE Debit Credit
Fund Account Description
010 3605 Unappropriated Fund Balance
REVENUE APPROPRIATIONS (3601)
Fund /Division Account
Description
y
285 4880
Federal Highway Funds
$449,323.00
•
EXPENDITURE APPROPRIATIONS (3603)
Description
Division 7181
Gas Tax
Account C5100396
San Joaquin Hills Rd Rehabilitation Jambor
$282,580.00
Division 7181
Gas Tax
Account C5100494
San Joaquin Hills Rd- MacArthur /Marguerite
$282,580.00
Division 7285
AHRP
Account C5100396
San Joaquin Hills Rd Rehabilitation Jamboree
258,368.00
Division 7285
AHRP
Account C5100494
San Joaquin Hills Rd- MacArthur /Marguerite
$190,955.00
Division
Account
•
AufomaNc System EnGy.
Signed:
i c IA pproval: nan vector
Date
G
Signed:
Administrative Ap oval:
City Manager
ate
Si ^ned:
City Council Approval: City Clerk
Date
•