HomeMy WebLinkAbout13 - C-3236 - 1999 Balboa Pier Repairs (BA-008)!
September 27, 1999
CITY COUNCIL AGENDA
ITEM NO. 13
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: 1999 BALBOA PIER REPAIRS -AWARD OF CONTRACT NO. 3236
RECOMMENDATIONS:
Approve the plans and specifications.
2. Award Contract No. 3236 to John S. Meek Company, Inc. for the Total Bid Price
of $268,630, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $26,000 to cover the cost of unforeseen work.
4. Approve a Budget Amendment to transfer $20,000 from the Beach Replenishment
Program (7231- C5100282) to the Balboa Pier Repairs Account (7231- C5100153).
5. Approve a Budget Amendment appropriating $106,130 from the General Fund to
the Balboa Pier Repairs Program.
DISCUSSION:
At 11:00 A.M on September 15, 1999, the City Clerk opened and read the following bids
for this project:
BIDDER TOTAL BID AMOUNT
Low John S. Meek Company, Inc. $268,630
2 American Marine Corp. $334,040
The low total bid amount is 41.38% higher than the Engineer's Estimate of $190,000.
The limited number of bidders, the Construction through Ruby's restaurant, and
specialized nature of the work contributed to the high bid amount. The low bidder, John
S. Meek Company, possesses a General Engineering Contractor's "A" license as
required by the project specifications. John S. Meek Company, Inc. has satisfactorily
completed similar projects for the City.
This project provides for repairs to the Balboa Pier as recommended by Don Hellmers
. Engineering in their 1998 -99 Pier Inspection Report. The repairs involve removal and
installation of timber piles, pile caps, corbels and bracing. The project will also involve
the replacement of three piles under Ruby s restaurant. This will necessitate the
SUBJECT: 1999 Balboa Pier Repairs —Award of Contract No. 3236
September 27, 1999
Page: 2
removal of the roofing and decking in the restaurant. Due to the needed pier repairs
and the exposure from removal of portions of Ruby's roof, it is imperative to complete
this work prior to the storm season.
The contract specifications provide for completion of all work by December 10, 1999.
The City has met with the managers of Ruby's restaurant and is working with them to
coordinate the construction activities and replacement of damaged pilings under the
restaurant in order to minimize any interference with their operations. In addition, the
managers of Ruby's restaurant have indicated their intention to shut the restaurant
down for a short time during construction in order to make repairs and their own
improvements to the building.
The current budget provides $148,500 for pier repairs. To provide the additional
funding for this project, it is recommended that funds, in the amount of $20,000, be
unencumbered from the previous pier repair project. In addition, funds in the amount of
$20,000 should be transferred from the Beach Replenishment Program. The balance of
the funding would be advanced from the General Fund. This is a project that may be
eligible for reimbursement from the American Trader Oil Spill Settlement Proceeds if all
the parties to the settlement agree that the pier repairs are an eligible expenditure. In
summary funding is recommended from the following accounts:
Respectfully su itted,
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By:�
Steph n Luy, .
Associate Civil Engineer
Attachment: Project Location Map
Bid Summary
f: luserslpbvAsharedloouncihfygg- 001september- 27ipiers c-3236.doc
Account Number
Amount +�
Balboa Pier Repairs (99 -00)
7231- C5100153
$148,500
Balboa Pier Repairs (98 -99)
7231- C5100153
$ 20,000
Beach Replenishment Program
7231- C5100282
$ 20,000
General Fund Budget Amendment
$106,130
Total
$294,630
Respectfully su itted,
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By:�
Steph n Luy, .
Associate Civil Engineer
Attachment: Project Location Map
Bid Summary
f: luserslpbvAsharedloouncihfygg- 001september- 27ipiers c-3236.doc
F-
L_
4,
BapRT
377.E / / \�~ �AHNf�
Q4�
0oQ °gaFic
Q
m
OQgH
OCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
1999 BALBOA PIER REPAIRS
CONTRACT W0.3236
C6 H
DRAWING No. EXHIBIT "A"
a
N
S
U
Q
W
m
0
a
W
Z
LL
0
u
Z
W
F
IL
W
0
3
J
m
a
a
0
� F
o p
W
E
m P
S J
C
U L
a
0 W
Y1 O�
�n U
U
O �
O r
J
O in
m
m
m
v
a
5-
I
a
CIOm
r
A
O
0
b
8
9
`J
City of Newport Beach NO. BA- 008
BUDGET AMENDMENT
1999 -00 AMOUNT: $1zs,lsa.00
ECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Budget Appropriations AND X Decrease in Budgetary Fund Balance
X Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
X from existing budget appropriations
from additional estimated revenues
X from undesignated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer $20,000 from the Beach Replenishment Program and appropriate new funds from general fund balance
to the Balboa Pier Repairs Program. Reimbursement may be forthcoming from the American Trader Settlement.
There are no prior budget amendments.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3805
REVENUE APPROPRIATIONS (3601)
Fund/Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Fund Balance Control
Description
Description
Division Number 7231 Tidelands - Capital
Account Number C5100282 Beach Replenishment Program
Division Number 7231 Tidelands - Capital
Account Number C5100153 NewporVBalboa Pier Inspection/Rep
Division Number
Account Number
Signed: '
Finlknclol Approval: Finance girpctor
Signed:
Signed:
City Manager
City Council Approval: City Cleric
Amount
Debit Credit
$106,130.00
$20,000.00
$126,130.00
9 Date
.�
Date