HomeMy WebLinkAbout11 - C-3299 - 1999-2000 Slurry Seal Project (BA-014)0
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September 27, 1999
CITY COUNCIL AGENDA
ITEM NO. 11
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: 1999 -2000 SLURRY SEAL PROJECT -AWARD OF CONTRACT NO. 3299
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3299 to Pavement Coatings Company for the Total Bid Price
of $323,425.00, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $32,000 to cover the cost of unforeseen work.
4. Authorize a budget amendment to transfer $30,000 from Account No. 7013-
05100019 (Street and Parking Lot Striping) to Account No. 7013- C5100462
(General Fund — Slurry Seal).
5. Authorize a budget amendment to transfer $75,425 from Account No. 7181 -
05100302 (Gas Tax — Street Improvements) to Account No. 7181- C5100462
(Gas Tax — Slurry Seal).
DISCUSSION:
At 11:00 A.M on September 14, 1999, the City Clerk opened and read the following bids
for this project:
The low total bid amount is 4% above the Engineer's Estimate of $310,000. The low
bidder, Pavement Coatings Company, possesses a Parking and Highway Improvement
BIDDER
TOTAL BID AMOUNT
Low
Pavement Coatings Company of Cypress
$323,425.00
2
Calif. Pavement Maintenance Co. of Sacramento
$324,385.00
3
Valley Slurry Seal Company of West Sacramento
$348,250.00
4
American Asphalt Repair & Resurfacing of Hayward
$353,250.00
5
Roy Allan Slurry Seal, Inc. of Santa Fe Springs
$374,613.50
6
Doug Martin Contracting Co., Inc. of La Habra
$389,140.00
7
Asphalt Maintenance Company of Calif. of Visalia
$391,500.00
The low total bid amount is 4% above the Engineer's Estimate of $310,000. The low
bidder, Pavement Coatings Company, possesses a Parking and Highway Improvement
SUBJECT: 1999 -2000 Slurry Seal Project - Award of Contract No. 3299
September 27, 1999
Page: 2
"C -32" contractor's license that allows pavement slurry seal work. Pavement Coatings
has satisfactorily completed slurry seal projects for the City.
The areas to receive slurry seal are shown on the attached project location map and
include portions of West Newport, Newport Island, City Hall, Dover Shores, Newport
Heights, Back Bay Drive, San Joaquin Hills Road, and a number of other streets. Also
included are public parking lots at City Hall, San Joaquin Hills Park, and West Newport
There are sufficient funds available in the following account for the work:
Account Description
Measure M — Slurry Seal
General Fund — Street and Parking Lot Striping
Gas Tax — Street Improvements
Respectfully su��J"�'°"d
?-WORKS DEPARTMENT
Don Webb, Director
Attachment: Project Location Map
Bid Summary
f: \usersl pbw\ shared\counc !Kfy99.Ofteptember- 27lslurry c-3299.doc
Account Number
Amount
7281- C5100462
$250,000
7013- C5100019
$30,000
7181- C5100302
$75,425
Total:
$355,425
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1999 -2000 CITYWIDE
SLURRY SEAL PROGRAM
CONTRACT 3299
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City of Newport Beach NO. BA- 014
BUDGET AMENDMENT
1999 -00 AMOUNT: $1os,a25.00
OFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Budget Appropriations AND Decrease in Budgetary Fund Balance
PX Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
X from existing budget appropriations
from additional estimated revenues
from reserved fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer $30,000 from Street and Parking Lot Striping and $75,425 from Gas Tax
to the Slurry Seal Project.
There have been no prior budget amendments.
ACCOUNTING ENTRY:
7JDG GARY FUND BALANCE
Fund Account
010 3605
EVENUE APPROPRIATIONS (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Fund Balance Control
Description
Description
Division Number 7013 Street
Account Number C5100019 Street, Bikeway, Packing Lot Striping
Division Number 7013 Street
Account Number C5100462 Citywide Slurry Program
Division Number 7181 Gas Tax
Account Number C5100302 Street and Bikeway Improvements
Division Number 7181 Gas Tax
Account Number C5100462 Citywide Slurry Program
Signed:
0ned:
Signed:
vagEziiv, L
Approval: Finance
Administrative AppF
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$30,000.00
$75,425.00
Automeft
$30,000.00
$75,425.00
-2.?
Date
Dat
Date