HomeMy WebLinkAbout19 - Budget Amendment BA-019 ReforestationCity Council Agenda
Item No. 19
October 25, 1999
TO: Mayor and City Council
FROM: General Services Director
SUBJECT: Budget Amendment for Corona del Mar Reforestation (Phase III)
Recommendation:
Approve the attached Budget Amendment in the amount of $57,000 to fund the City
portion of Phase III of the reforestation of 40 City parkway trees located on the north side
of East Coast Highway in Corona del Mar.
Background:
Originally there were 111 Ficus parkway trees along East Coast Highway. in the Corona
del Mar business area. Over the years, the trees have caused extensive sidewalk, curb,
and gutter damage in addition to damage to private underground utilities. In an effort to
control root growth, annual tree trimming became essential. As a result of tree root
damage, the City has incurred maintenance costs of over $50,000 per year.
Although there has been much interest in the past 10 years in replacing the trees with a
species that would do less damage, budget constraints prevented any action until 1998.
During late 1998, in cooperation with the Corona del Mar Business Improvement District
(BID), the City, completed a pilot program that included the removal of eleven Ficus trees
and the planting of eleven replacement street trees along East Coast Highway.
The replacement trees were King Palm trees that were alternately planted along with
Hong Kong Orchid trees. This project was a jointly funded effort between the BID and
the City where the costs of $10,000 were split equally.
The BID then offered to contribute $35,000 towards a second phase of reforestation if the
City would match the contribution. On December 14, 1998, Council approved the
proposal and a budget amendment for $35,000 in matching funds. A total of 60 trees
were replaced during Phase H of the reforestation project, which involved the
replacement of all street trees on the south side of East Coast Highway. Some
controversy arose during Phase H in that the replacement palms and orchid trees were
Q smaller than the actual trees selected at the tree nursery.
On September 10, 1999, the Corona del Mar Business Improvement District offered in
writing to donate $35,000 of BID funds for Phase III of the reforestation project provided
the City would provide matching funds. The BID wishes to complete the reforestation
project, with sensitivity to the community's concern over the loss of mature trees. The
replacement of large mature trees with small trees has been addressed in the current
proposal. All replacement trees are larger than those included in Phase II, and have been
examined and approved at the nursery by BID and City staff; these trees are reserved and
will be purchased immediately following approval of the program.
On October 5, 1999, in accordance with Council Policy G -1 (Removal and Retention of
Parkway Trees), the Parks, Beaches, and Recreation Commission approved the BID's
reforestation request, and recommended the acceptance of the BID's donation of the
$35,000 and the preparation of a budget amendment for the balance of the cost.
Discussion:
Staff has worked closely with the Corona del Mar BID group, Sherman Gardens, Public
Works Department, and Cal Trans in developing the final plans and approval of not only
the removal and replacement of the Ficus trees, but also to correct all sidewalk damage
and install irrigation systems to each tree well. Private businesses are providing water for
the trees from their water services.
A budget amendment of $57,000 is attached. The increase in costs over Phase II
($35,000) is related to the decision to plant larger King Palms, the extensive sidewalk
repairs, costs to sawcut for irrigation systems and larger tree wells, as well as increases in
material costs.
Staff has no other source of funding for the City portion of this project.
Construction is timed to commence immediately following Council approval in order to
be completed prior to the Corona del Mar Christmas walk on December 5.
Summary
The approval of the budget amendment will ensure the completion of the final phase of
the Corona del Mar/East Coast Highway reforestation. It is anticipated that the treescape
will be an enhancement to the area and that sidewalk damage due to tree roots will no
longer be an issue along East Coast Highway in Corona del Mar.
Very respectfully,
J�l /
a E. Niederhaus
DEN/kr
OCITY OF NEWPORT BEACH
REQUESTS FOR FUNDS
Date October 12. 1999
TO: Administrative Services Director
FROM: General Services Director
SUBJECT: Request for Funds
Request for additional funds, $57.000.
Funds are not available in the current budget.
Additional appropriation to Account Number noted below is requested:
Sidewalk. Curb. and Gutter Replacement
(7013- C3130016) $22,000
Street Tree Reforestation
(7015- C3170367) $35,000
The funds are needed for Phase III of the reforestation of parkway street trees
on East Coast Highway in Corona del Mar. The funds will be partially matched
by a donation of $35,000 by the Corona del Mar Business Improvement
District.
Approved:
94--a / .
City Manager
Administrative Services Director
0
General Services Director
City of Newport Beach NO. BA- 019
BUDGET AMENDMENT
1999 -00
SECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Budget Appropriations ARID
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: as7,000.oa�
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund, Balance
To appropriate $57,000 for Phase III of the East Coast Highway's parkway street trees reforestation. _
Corona del Mar Business Improvement District will fund $35,000 of the project.
There have been no prior budget amendments.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 Fund Balance Control
REVENUE APPROPRIATIONS (3601)
Fund/Division Account Description
EXPENDITURE APPROPRIAT IONS (3603)
Division Number
Account Number
Division Number
Account Number
Signed:
Approval: Finance
Signed:
City Manager
City Council Approval: City Clerk
Amour _
Debit Credit
0
- Autometlo System Entry.
$22,000.00
$35;000.00
Date
Z4
Rue
Date
Description
Division
Number
7013
Street
Account
Number
C3130018
Sidewalk, Curb, Gutter Replacement
Division
Number
7015
Parks
Account
Number
C3170367
Street Tree Reforestation -Phase IV
Division Number
Account Number
Division Number
Account Number
Signed:
Approval: Finance
Signed:
City Manager
City Council Approval: City Clerk
Amour _
Debit Credit
0
- Autometlo System Entry.
$22,000.00
$35;000.00
Date
Z4
Rue
Date