HomeMy WebLinkAbout11 - C-3341 - Information Support SystemsApril 25, 2000
Council Agenda
Item No. 11
TO: Mayor and Members of the City Council
FROM: Timothy Riley, Fire and Marine Chief
SUBJECT: Study the Feasibility of Withdrawal from Metro Cities Fire Authority and
Merging the Police Department and the Fire and Marine Department
Emergency Dispatch, Technology and Management Information Support
Systems - Award of Contract No. 3341
RECOMMENDATIONS:
1) Approve a motion to authorize the City Manager to negotiate final scope of work and final
contract price with Emmack Cronan Group, Inc. to perform a study regarding the
withdrawal from the Metro Cities Fire Authority and the merging of the Police Department
and Fire and Marine Department Emergency Dispatch, Technology and Management
Information Support Systems.
2) Award Contract No. 3341 to Emmack Cronan Group, Inc. of Reno, Nevada for a price not to
exceed $75,000 and authorize the Mayor and City Clerk to execute the contract.
DISCUSSION:
During the February 8, 2000 meeting, Council approved action to give notice of the City's intent
to withdraw as a member of the Metro Cities Fire Authority pending a comprehensive study to
determine the feasibility of merging the Police Department and Fire and Marine Department
Emergency Dispatch, Technology and Management Information support systems. Council also
approved Budget Amendment (BA -038), reallocating existing funds and authorizing staff to
solicit proposals for the study, in an amount not to exceed $75,000.
A technical evaluation panel composed of Fire and Police Department personnel evaluated the
proposals. The technical evaluation was based on factors such as: understanding of the scope
of work; methodology and approach to the assignment; qualifications and experience of
primary consultants; primary/sub - contractor team composition; previous experience with
similar assignments; and overall cost. This review developed a short list of two candidates:
Deloitte & Touche and Emmack Cronan Group.
Background/ reference checks were conducted of clients with similar studies. Their clients gave
both consultants high marks. Deloitte & Touche and Emmack Cronan Group were called for a
final interview regarding their methodology and experience. Emmack Cronan was determined
to be the better candidate for this appointment and proposed the required service for the best
value.
During the final interviews, both consultants suggested opportunities where City staff could
provide assistance and thereby reduce the costs. It is therefore requested that the City Manager
be authorized to conduct final scoping and price negotiations with Emmack Cronan Group and
recommend a final contract to the Mayor for execution.