HomeMy WebLinkAbout12 - C-3336 - Traffic Signals & ImprovementsJune 13. 2000
CITY COUNCIL AGENDA
ITEM NO. 12
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: AWARD OF CONTRACT NO. 3336 FOR THE INSTALLATION OF NEW
TRAFFIC SIGNALS AT SAN MIGUEL DRIVE /PORT RAMSEY PLACE,
SAN MIGUEL DRIVE /PORT SUTTON DRIVE -YACHT COQUETTE, AND
AVOCADO AVENUE/FARALLON DRIVE ALONG WITH MISCELLANEOUS
IMPROVEMENTS AT VARIOUS LOCATIONS.
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3336 to Macadee Electrical Construction for the Total Bid
Price of $658,234.00, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $65,800.00 to cover the cost of unforeseen work.
4. Accept the contribution of $34,467.00 from the Broadmoor Seaview Homeowners
Association.
5. Establish an amount of $9,000.00 to cover the cost of Edison installing
transformers for electrical service.
6. Approve a budget amendment for $336,240.14 from the Transportation and
Circulation Fund balance to Account No. 7261- C5200068.
DISCUSSION:
At 11:00 A.M on May 30, 2000, the City Clerk opened and read the following bids for
this project:
BIDDER
Low Macadee Electrical Construction
2 Baxter - Griffin Company
3 L.A. Signal
4 Maverick Electric
5 Steiny & Company
6 C.T.& F.
7 Peek Traffic
8 Pro Tech Engineering
9 Dynalectric
* Corrected bid amount
TOTAL BID AMOUNT
$658,234.00
$673,038.00
$689,976.00
$696,200.00
$699,605.00
$709,897.23
$716,457.00
$792,675.00
$794,573.00
Subject: Traffic Signal Installations and Upgrades — Award of Contract No. 3336
June 13, 2000
Page: 2
The low total bid amount is 15 percent above the Engineer's Estimate of $570,000.00,
which staff believes is due primarily to the strong economy and the resultant amount of
traffic signal construction currently taking place. Macadee Electrical Construction of
Chino Hills, California, the low bidder, has satisfactorily performed similar contract work
for other cities. A check with the State Contractor's License Board indicates that
Macadee Electrical Construction has no pending actions detrimental to their contractor's
license.
The work included in this contract consists of installation of traffic signals at:
• San Miguel Drive and Port Ramsey Place
• San Miguel Drive and Port Sutton -Yacht Coquette
• Avocado Avenue and Farallon Drive
The contract also provides for the upgrading of existing traffic signals at:
• San Joaquin Hills Road and Santa Cruz Drive -Big Canyon
• San Joaquin Hills Drive and Santa Rosa Drive -Big Canyon.
Also included in the contract is retrofitting red LED signal indications at twenty -seven
intersections and installing emergency vehicle preemption equipment at three
intersections. The Broadmoor Seaview Homeowner's Association has contributed
$34,467.00, which is twenty -five percent of the total cost of the signal installation at San
Miguel Drive and Port Sutton -Yacht Coquette.
The City of Newport Beach is responsible for Edison's estimated cost of $9,000.00 to
install transformers to provide electrical service for the new traffic signals at San Miguel
Drive and Port Ramsey Place and at San Miguel Drive and Port Sutton Drive — Yacht
Coquette.
A Notice of Exemption has been filed with the County Clerk, County of Orange,
indicating this project is a Class 2, Section 15302 Categorically Exempt project and will
not require an environmental document.
At the Study Session on August 9, 1999, the City Council reviewed a Traffic Signal
Priority Program report that included several options on the number and location of
signals the City would design and construct. The City Council approved the option
which provided for the three new signals and the two major upgrades included in this
project. It was recognized at that time that the existing budget amount would likely not
be adequate for all this work and supplemental funding would be required. These
supplemental funds are available in the unappropriated Transportation and Circulation
Fund balance.
Subject: Traffic Signal Installations and Upgrades — Award of Contract No. 3336
June 13, 2000
Page: 3
Funds available in the following accounts for the project:
Description
Account
Amount
Traffic Signal Installation and Upgrades
7181- C5200068
$297,326.86
LED Traffic Signal Indications
7181- C5200406
50,000.00
Traffic Signal Preemption System
7181- C5200408
15,000.00
Contribution from Broadmoor Seaview HOA
7251- C5200068
34,467.00
Transportation and Circulation Fund
7261- C5200068
366,240.14
Total
$733,034.00
Respectfully sub
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By IZC/ 6
ames E. Brahler, P.E.
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
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City of Newport reach
BUDGET AMENDMENT
1999 -00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Future Year Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriafions
SOURCE:
from existing budget appropriations
from additional estimated revenues
Px from designated reserves
EXPLANATION:
This budget amendment is requested to provide for the following:
To appropriate funds for Traffic Signal Installations and Upgrades, Contract #3336.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Accoun t Description
260 3605 Fund Balance Control
REVENUE ESTIMATES (3601)
Fund/Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Approval: Administrative Services Director
Signed: W-Aw L
Signed:
City Manager
City Council Approval: City Clerk
NO. BA- 067
AMOUNT: 5336,240.14
Increase in Budgetary Fund Balance
Decrease In Budgetary Fund Balance
X No effect on Budgetary Fund Balance
Amount
Debit Credit
$336,240.14 -
$336,240.14
6-5--on
Date
WZ10 A
Date
Date
Description
Division
Number
7261 Transportation & Circulation
Account
Number
C5200068 Traffic Signal Installation & Upgrade
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Approval: Administrative Services Director
Signed: W-Aw L
Signed:
City Manager
City Council Approval: City Clerk
NO. BA- 067
AMOUNT: 5336,240.14
Increase in Budgetary Fund Balance
Decrease In Budgetary Fund Balance
X No effect on Budgetary Fund Balance
Amount
Debit Credit
$336,240.14 -
$336,240.14
6-5--on
Date
WZ10 A
Date
Date