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Home My WebLink About33 - 2000-01 Budget AdoptionCITY COUNCIL AGENDA ITEM 33 June 27, 2000 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM. Homer Bludau, City Manager RE: 2000 -01 BUDGET ADOPTION DISCUSSION- As provided in City Council Policy F -3 titled Budget Adoption and Administration, the City Council reviews the new fiscal year's proposed City Budget through study sessions and public hearings. In part Council Policy F -3 states: "All proposed Council changes in the City Manager's proposed budget shall be added to a budget checklist. Subsequent to Council review and prior to its final adoption, the City Manager shall provide each Council Member with an itemized list of all proposed changes to permit a roll call vote by the City Council on each item during the budget hearing at the regular Council meeting." Please find attached a summary sheet of the proposed Budget Checklist items. This year, Budget Checklist items total $3,637,774.68, broken down as follows: Supplemental Requests $1,156,905.00 Marine Division Reorganization 112,776.00 Haz -Mat Program Restructuring (17,463.32) Capital Improvement Program Re- budget 2.385,557.00 Total Budget Checklist items $3.637,774.68 Of this total, $529,000.00 is offset by additional revenue (primarily Oil Spill Recovery funds), and the re- budget of the Capital Improvement Program items from the current fiscal year requires no new appropriations. Therefore, the new funds required by this Budget Checklist total $723,217.68. It is currently estimated that there is sufficient unappropriated reserves to cover these items. Upon completion of the Budget Checklist review and roll call votes on each item, a Resolution must be adopted by the City Council adopting the 2000 -01 Budget as amended through the Budget Checklist actions. RECOMMENDATION: It is recommended that the City Council (1) straw vote the items included on the Budget Checklist and determine by individual vote if the Checklist items should be included in the 2000 -01 Budget, and (2) approve the Resolution adopting the City's 2000 -01 Budget, as amended by any approved Budget Checklist items. RESOLUTION NO. 2000 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ADOPTING THE BUDGET FOR THE 2000- 01 FISCAL YEAR. WHEREAS, the City Manager of the City of Newport Beach has prepared and submitted to the City Council a preliminary annual budget for the 2000 -01 fiscal Year; WHEREAS, the City Council has reviewed said preliminary budget, determined the time for the holding of a public hearing thereon, and caused a notice of said hearing to be published not less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed budget were made available for inspection by the public in the Office of the City Clerk and the Administrative Services Department at least ten (10) days prior to said hearing; and WHEREAS, the City Council has held a public hearing on said preliminary budget on June 13, 2000, and has made such revisions in the preliminary budget as it deemed advisable; and WHEREAS, all requirements of the City Charter relating to the preparation and consideration of the annual budget have been complied with. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the budget of the City of Newport Beach for the 2000 -01 Fiscal Year as revised by the City Council is hereby adopted. The total approved appropriation of $25,858,464.00, as amended by approved Budget Checklist items attached, has been allocated to the following funds in the amounts hereinafter shown: Fund Operating Capital Net Total Budget Budget Budget Transfers General Fund $78,736,204 $9,879,750 $4,156,328 $84,459,626 Ackerman Fund 185,000 0 0 $185,000 CDBG Fund 0 280,000 - 100,000 $380,000 AQMD Fund 49,000 0 - 45,000 $94,000 NAF Fund 208,022 0 0 $208,022 SLESF - Cops Fund 161,000 0 0 $161,000 Misc. Grants Fund 61,102 0 0 $61,102 State Gas Tax Fund 0 4,213,000 - 100,000 $4,313,000 OC Comb. Trans. Fd. 0 1,184,000 0 $1,184,000 Tidelands Fund 1,452,154 860,800 - 3,661,328 $5,974,282 Contribution Fund 0 296,100 0 $296,100 Circulation Fund 0 1,050,000 0 $1,050,000 Building Excise Tax Fd. 0 434,000 0 $434,000 Environmental Liab. Fd. 0 0 0 $0 CIOSA Fund 0 65,000 0 $65,000 Bonita Canyon Dev. Fd. 0 5,912,000 0 $5,912,000 Insurance Reserve Fund 5,009,445 0 0 $5,009,445 Equipment Fund 3,581,598 0 - 250,000 $3,831,598 Water Fund 12,625,491 5,394,000 0 $18,019,491 Wastewater Fund 1,555,841 1,256,000 0 $2,811,841 Cannery Village Fund 0 0 0 $0 Total Appropriations $103,624,857 $30,824,650 $0 $134,449,507 BE IT FURTHER RESOLVED that a copy of said approved budget, certified by the City Clerk shall be filed with the persons retained by the City Council to perform auditing functions for the Council, and a further copy shall be placed, and shall remain on file, in the Office of the City Clerk where it shall be available for public inspection. BE IT FURTHER RESOLVED that the budget so certified shall be reproduced and copies made available for the use of the public and of departments, offices and agencies of the City. ADOPTED the 27'h day of June, 2000. MAYOR ATTEST: CITY CLERK 06/21/00 07:41 AM BUDRESO.DOC CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2000 -01 Department/Account Number /Description Amount City Council 010-0110-8010 (Your Newport Today) $ 9,100.00 010- 0110 -9400 (Office Furniture /Fixtures) $ 10,500.00 010 - 0110 -8080 (Sales Tax Rebate - Mariner's Mile) $ 130,000.00 010 - 7026 - CXXXXXXX (Oil Spill Funds - Marine Education Facility) $ 500,000.00 City Clerk 010 - 0220 -8080 (Signature Verification) $ 15,000.00 City Manager 010 - 0310 -8063 (Public Information) $ 35,000.00 230 - 2372 -7030 (Salary Increase for Parking Lot Attendants) $ 21,450.00 Fire Department $ 500.00 ' 010 - 2340 -7042 (Overtime - Planned for Paramedic Program) $ 117,144.00 010 - 2352 -7XXX (System Calculation Error) $ 10,096.00 010 - 2353 -7XXX (System Calculation Error) $ 37,615.00 Planning Department $ 50,000.00 010 - 2710 -7XXX (Senior Planner - Airport Area) $ 74,000.00 Building Department 010- 2920 -7XXX (Plan Check Technician) $ 25,000.00 010 - 2920 -7040 (Overtime - Harbor Permits) $ 6,000.00 010- 2920 -9010 (Document Imaging Equip. - Harbor Permits) $ 10,000.00 General Services 010 - 3130 -7030 (Beach Litter Removal Grant) $ 21,000.00 ' 010- 3130 -7040 (Street Sweeping - Annexation Areas) $ 2,000.00 ' 010 - 3130 -8020 (Street Sweeping - Annexation Areas) $ 500.00 ' 010 - 3130 -8250 (Street Sweeping - Annexation Areas) $ 4,000.00 ' 010 - 3130 -8212 (Street Sweeping - Annexation Areas) $ 1,500.00 ' 010 - 7XXX - CXXXXXXX (Street Trees - CdM) $ 50,000.00 010 - 7XXX - CXXXXXXX (Landscaping - MacArthur Blvd.) $ 50,000.00 230 - 7231- C2360055 (Pier & Float Maintenance) $ 20,000.00 Community Services 010- 4310 -8110 (Arroyo Park Lights Utilities) $ 7,000.00 TOTAL SUPPLEMENTAL BUDGET ITEMS $ 1,156,905.00 ' REVENUE OFFSET $ 529,000.00 NET SUPPLEMENTAL BUDGET ITEMS $ 627,905.00 Approved CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2000 -01 Department/Account Number /Description Amount Approved MARINE DIVISION REORGANIZATION: City Manager $ (1,400.00) 230 - 2371 -8050 (Postage) $ 1,400.00 230-2371-8070 (Copier Lease) $ (1,500.00) 230 - 2371 -8080 (LGHO Janitor Contract) $ (4,000.00) 230 - 2371 -8080 (Computer /Office Equipment Maintenance) $ 1,000.00 230 - 2371 -8105 (Training - Computer /Franklin) $ 50.00 230 - 2371 -8110 (Utilities) $ 6,000.00 230 - 2371 -8140 (Office Supplies) $ 350.00 230 - 2371 -8202 (Computer Software & Supplies) $ 1,360.00 230 - 2371 -9010 (Computer Hardware) $ 1,360.00 230 - 2371 -9010 (Computer Hardware) $ 5,000.00 230 - 2371 -9010 (Network Connection) $ 5,000.00 230 - 2371 -9010 (Telephone /Network Switch for T -1 Line) $ 10,000.00 230 - 2371 -9400 (Workstations /Desks) $ 15,000.00 230 - 2371 -9400 (Office Renovations) $ 13,100.00 Fire Department 010 - 2310- 8050(Postage) $ (1,400.00) 010 - 2360 -7XXX (Department Assistant) $ 51,112.00 010 - 2360 -8070 (Copier Lease) $ 6,000.00 010- 2360 -8080 (LGHO Janitor Contract) $ 8,064.00 010- 2310 -8080 (Computer /Office Equipment Maintenance) $ (1,000.00) 010 - 2310 -8105 (Training - Computer /Franklin) $ (50.00) 010 - 2360- 8110(Utilities) $ (1,000.00) 010- 2310 -8140 (Office Supplies) $ (350.00) 010 - 2310 -8202 (Computer Software & Supplies) $ (1,360.00) 010 - 2310 -9010 (Computer Hardware) $ (1,360.00) TOTAL MARINE DIVISION REORGANIZATION $ 112,776.00 HAZ MAT PROGRAM RESTRUCTURING Fire Department 010 - 2320 -7064 (HAZ MAT Program Restructuring) $ (21,494.00) 010 - 2320 -8020 (HAZ MAT Program Restructuring) $ (300.00) 010- 2320 -8022 (HAZ MAT Program Restructuring) $ (2,941.00) CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2000 -01 Department/Account Number /Description Amount 010 - 2320 -8024 (HAZ MAT Program Restructuring) $ (6,529.32) 010 - 2320 -8080 (HAZ MAT Program Restructuring) $ 16,501.00 010 - 2320 -8200 (HAZ MAT Program Restructuring) $ (2,700.00) TOTAL HAZ MAT PROGRAM RESTRUCTURING $ (17,463.32) ;;CAPITAL' IMPROVEMENT, GGRAM - REBUDGET City Manager 230 - 7232- CO310455 (Upper Newport Bay Sediment TMDL) $ 56,272.00 230 - 7232- CO310524 (Newport Bay Nutrient TMDA CMPL) $ 40,000.00 230 - 7232- CO310525 (Newport Bay pathogen TMDL CMPL) $ 16,285.00 Administrative Services 010 - 7011- CO610503 (City Hall 2nd Floor Design) $ 12,100.00 010 - 7017- CO630322 (Dev. Svs. Software Interactive Voice Response) $ 55,118.00 Police Department 010 - 7011- C1820504 (Police Facility Maintenance & Upgrade) $ 18,400.00 Fire Department 230 - 7231- C2360058 (Bay and Street End Beach Replenishment) $ 25,000.00 230 - 7231- C2360437 (Newport Harbor Maintenance Dredging) $ 40,410.00 230 - 7231- C2360521 (Lifeguard Facilities Maintenance) $ 42,000.00 230 - 7231- C2370522 (Eel Grass Mitigation Bank) $ 35,000.00 270 - 7271- C2320334 (BET Fund - Fire Dept. Office Centralization) $ 44,000.00 270 - 7271- C2320527 (BET Fund - Fire Station Modification /Upgrade) $ 71,000.00 General Services 010 - 7011- C3120441 (Power Requirement City Hall HVAC System) $ 13,760.00 Community Services 010 - 7011- C4120324 (Facility Rehabilitation - Theatre Arts Center) $ 6,900.00 010 - 7021- C4120431 (Park -In -Lieu, Park and Field Renovations) $ 11,715.00 270 - 7271- C4120284 (BET Fund - Playground Replacement) $ 25,742.00 Public Works 010 - 7012- C5100008 (Storm Drain Improvement Program) $ 84,300.00 010 - 7013- C5100014 (Ocean Front Street Ends Improvement) $ 50,300.00 010 - 7013- C5100277 (Alley Replacement Program) $ 208,500.00 010 - 7013- C5100506 (Balboa Island Bridges & Walkway Improvements) $ 482,0.62.00 010 - 7025- C5110513 (Disaster Remediation Program) $ 10,000.00 010 - 7021- C4120431 (Park -In -Lieu, Sunset View Park, Phase ll) $ 220,000.00 Approved CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2000 -01 Department/Account Number /Description Amount 010- 7022- C5100515 (Off Street Parking - Balboa Pier Parking Impv.) $ 175,000.00 010 - 7022- C5200414 (Off Street Parking - Parking Mgmt. Implement.) $ 45,000.00 180- 7181- C5200472 (Gas Tax Fund - Newport/Balboa Blvd. Merger) $ 50,000.00 230 - 7231- C5100314 (Balboa Island Bayfront Repairs) $ 10,000.00 250- 7251- C5100488 (Contribution Fund - Irvine Ave. Median) $ 60,000.00 260 - 7261- C5100488 (C & T Fund - Irvine Ave. Median) $ 60,000.00 260 - 7261- C5100397 (C & T Fund - 73/55 Interchange Connector) $ (240,000.00) 430 - 7432- C5100397 ( CIOSA Fund - 73/55 Interchange Connector) $ 240,000.00 500 - 7501- C5500075 (Water Fund - Reclaimed Water Irrigation Program) $ 300,493.00 500 - 7503- C5500089(Water Fund - Regulating Station Replace. Prog. $ 50,000.00 530 - 7531- C5600533 (Sewer Fund - Beacon Bay Sewer Main Replace.) $ 61,825.00 530 - 7533- CO630496 (Sewer Fund - GIS Conversion) $ 4,375.00 TOTAL CAPITAL PROJECT REBUDGET $ 2,385,557.00 SUMMARY BY TYPE OF REQUEST Supplemental Requests $ 1,156;905.00 ' Marine Division Reorganization $ 112 776.00. Haz Mat Program Restrusturing Capital Improvement Program Re- Budget $ 2,385,557.00 TOTAL CHECKLIST ITEMS !a637,77-4.68 ' Offset by Additional Revenue $l 529,000.00 SUMMARY BY FUND General Fund $1,598,087,68 General Fund - Park -In -Lieu $:+ 231,75.00 General Fund - Off Street Parking $ `220,000.00 General Fund - Oil Spill Recovery $f'; 500,000.00 Gas Tax Fund $ 50 ;6606' Tidelands Fund Contribution Fund Circulation & Transportation Fund $.;(186, 000.00) Building Excise Tax Fund ; 140,742.00 CIOSA Fund $.- 240,000.00 Water Fund $_`: 350 493,00 -= Sewer Fund $' :'. 661200.00= TOTAL CHECKLIST ITEMS $`3,63 7 774:68':' Approved CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2000 -01 Department/Account Number /Description _ Amount Approved 010 - 7022- C5100515 (Off Street Parking - Balboa Pier Parking Impv.) $ 175,000.00 010- 7022- C5200414 (Off Street Parking - Parking Mgmt. Implement.) $ 45,000.00 180- 7181- C5200472 (Gas Tax Fund - Newport/Balboa Blvd. Merger) $ 50,000.00 230 - 7231- C5100314 (Balboa Island Bayfront Repairs) $ 10,000.00 250- 7251- C5100488 (Contribution Fund - Irvine Ave. Median) $ 60,000.00 260 - 7261- C5100488 (C & T Fund - Irvine Ave. Median) $ 60,000.00 260- 7261- C5100397 (C & T Fund - 73/55 Interchange Connector) $ (240,000.00) 430 - 7432- C5100397 ( CIOSA Fund - 73/55 Interchange Connector) $ 240,000.00 500 - 7501- C5500075 (Water Fund - Reclaimed Water Irrigation Program) $ 300,493.00 500- 7503- C5500089(Water Fund - Regulating Station Replace. Prog. $ 50,000.00 530 - 7531- C5600533 (Sewer Fund - Beacon Bay Sewer Main Replace.) $ 61,825.00 530 - 7533- CO630496 (Sewer Fund - GIS Conversion) $ 4,375.00 TOTAL CAPITAL PROJECT REBUDGET $ 2,385,557.00 SUMMARY BY TYPE OF REQUEST Supplemental Requests Marine Division Reorganization Haz Mat Program Restrusturing Capital Improvement Program Re- Budget TOTAL CHECKLIST ITEMS Offset by Additional Revenue SUMMARY BY FUND General Fund General Fund - Park -In -Lieu General Fund - Off Street Parking General Fund - Oil Spill Recovery Gas Tax Fund Tidelands Fund Contribution Fund Circulation & Transportation Fund Building Excise Tax Fund CIOSA Fund Water Fund Sewer Fund TOTAL CHECKLIST ITEMS -- "M COUNCIL AGENDA N0. -3 - cl ! Budget Checklist Notes The City Manager thought that the City Council might like to have some additional information regarding four of the Budget Checklist items. The preliminary work program for the airport area land use and circulation planning reflects the scope of work that would need to be accomplished. Council Member Glover has placed on the Budget Checklist another Senior Planner position. It is envisioned this position would have responsibility for managing the scope of airport area work, including the required consultants. Public Information Function The City has been using Gladstone International to help with the "change -out" of the trash cans. For FY 2000 -01, we anticipate a series of similarly small projects — whether it be a website update or two newsletters. The proposed appropriation ($35K) will likely cover the entire year, but since the PI function will be called upon as needed by the City Manager and the City Council, it won't be a monthly retainer — we will pick and choose the projects that we want them to spend time upon. Salary Increases for Parkina Lot Attendants Our parking lot personnel typically come back year after year due to the flexibility of hours, the opportunity to spend time in the sun, and the quality of their supervision. But this year, in this strong economy, we're finding recruitment to be difficult in the face of steep competition from places like Home Base and Home Depot. We have proposed that we increase the hourly wages of the attendants and their supervisors by $1.50 per hour. There has not been an increase in pay for these attendants and supervisors since a 3% raise in 1994. Marine Environmental Transfer The switch from "Marine Environmental" to "Harbor Resources," because it involves the relocation of personnel to the Balboa Yacht Basin (where they'll literally be "on the harbor"), includes some one -time costs to network the offices there to the City's computer systems. This typically involves the installation of a T -1 line, a new phone switch, and the computer hardware improvements required to automate the Harbor Permit system onto the Building Department's Permits Plus system. Several of these changes would have been done anyway given the advanced age of some of the Division's computers. 0 AIRPORT AREA LAND USE AND CIRCULATION PLANNING — Preliminary Work Program • Research current development limitations • General Plan • Zoning /Planned Community regulations • Traffic Phasing Ordinance • SLURs and their terms (information already assembled) • Airport Land Use Plan • Estimate development potential at FAR allowed in more highly developed areas (e.g., Koll Center Newport, Irvine side of Airport Area), adjusted for imaginary plane • Project traffic generation from maximum potential development • Determine necessary traffic mitigations, and analyze their feasibility • Produce land use and traffic iterations to reach acceptable, feasible levels of development and circulation system improvements • Consider other City goals in allowing further development (e.g., municipal revenue, urban design, alternative transportation, smart growth, policy- oriented General Plan) • Prepare EIR — full analysis of more than one alternative? • Prepare fiscal and economic impact studies • Prepare General Plan text, policies, diagrams and statistics • Prepare Specific Plan • Goals • Policies • Land use plan • Circulation plan • Development standards • Design guidelines? • Public improvements • Develop funding mechanisms • Planning costs • Circulation system improvements 0 • Coordinate with regional agencies • Irvine • Costa Mesa • Orange County • OCTA • Caltrans • Manage public participation process • Support public hearing and adoption process • EQAC • EDC • Planning Commission • Airport Land Use Commission • City Council • Coordinate and manage all of the above • Consultant selection • Consultant care, feeding and chasing • Decisions on assumptions, levels of detail, number of alternatives, etc. • Committee meetings • Property owner meetings • Public meetings • Document review 0