HomeMy WebLinkAbout26 - Budget Transfer Request - Public Works, Transportation and Development Division27 June, 2000
CITY COUNCIL AGENDA
ITEM NO. 26
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BUDGET TRANSFER REQUEST — PUBLIC WORKS, TRANSPORTATION AND
DEVELOPMENT DIVISION
RECOMMENDATION:
Approve a budget amendment transferring $24,800 from Account No. 5200 -7000 and $5,000
from Account No. 5200 -7020 to Account No. 5200 -8080 in the amount of $7,000 and
Account No. 5200 -8030 in the amount of $22,800.
DISCUSSION:
Public Works is requesting a budget transfer within the Public Works, Transportation and
Development Division to accommodate "budgets exceeded" accounts. Per Council Policy F -3,
transfers in excess of $30,000 require specific City Council authorization. Staff recommends a
budget amendment as follows:
From: 5200 -7000
$24,800
5200 -7020
$ 5,000
To: 5200 -8080
$ 7,000
5200 -8030
$22,800
Salaries — Miscellaneous
Salaries — Permanent Part Time
Services — Professional & Technical
Maintenance & Repair Equipment
Due to the continuing tight labor market, the City has been unable to recruit the customary number
of student interns. The budget transfer to Services — Professional & Technical is needed because
the Division had to outsource traffic count work to consultant firms, normally completed by the
part-time interns. The salary savings has been made possible by the inability to hire interns and
the partial year vacancy of the Junior Engineer position.
The transfer to Maintenance & Repair - Equipment is due to increased costs of traffic signal
maintenance as a result of additional signals and traffic accidents. Much of the costs from
accidents is recovered through insurance claims, but is not credited to this account. Because the
actual expenditures vary from year to year, this account was significantly reduced to its current
level of $166,000 during the past five years.
Respec bmitted,
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By: (AI-3 c L3
Lois Thompson
Administrative Coordinator
City of Newport Beach
BUDGETAMENOMENT
1999 -00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX] Transfer Budget Appropriations
SOURCE:
from existing budget appmpriations
from additional estimated revenues
from unappropriated fund balance
NO. BA- 069
AMOUNT: 528,800.00 7
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer salary savings to maintenance & operations accounts to accommodate budgets exceeded.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund/Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Amount
Debit Credit
• Autmnatk System Entry.
Signed: -ao
Financial Approval: Administrative Services Director Date
Signed: 0 0
'Administrative Ap oval: City Manager Date
Signed:
Cily Council Approval: City Clerk Date
Description
Division
Number
5200
Public Works - Transportation Devi
Account
Number
7000
Salaries - Miscellaneous $24,800.00
Division
Number
5200
Public Works- Transportation Devt
Account
Number
7020
Salaries - Permanent Part Time $5,000.00
Division
Number
5200
Public Works- Transportation Devt
Account
Number
8080
Services - Professional & Technical $7,000.00
Division
Number
5200
Public Works- Transportation Devi
Account
Number
8030
Maintenance & Repair Equipment $22,800.00
• Autmnatk System Entry.
Signed: -ao
Financial Approval: Administrative Services Director Date
Signed: 0 0
'Administrative Ap oval: City Manager Date
Signed:
Cily Council Approval: City Clerk Date