HomeMy WebLinkAbout20 - City Hall Electrical and Air Conditioning Upgrades - Award of Contract No. 3318June 27, 2000
CITY COUNCIL AGENDA
ITEM NO. 20
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: CITY HALL ELECTRICAL AND AIR CONDITIONING UPGRADES -
AWARD OF CONTRACT NO. 3318
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3318 to Bay Shore Electric, Inc., for the Total Bid Price of
$79,500.00 and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $7,671.15 to cover the cost of unforeseen work.
4. Approve a budget amendment transferring $28,618.75 from Account No. 7015-
C2700445 to Account No. 7011- C3120441.
DISCUSSION:
At 11 AM on June 19, 2000, the City Clerk opened and read the following bids for this
project:
BIDDER TOTAL BID AMOUNT
Low Bay Shore Electric, Inc. $ 79,500.00
2 Duthie Power Services $127,600.00
3 Carol Electric Company $137,316.00
The low total bid amount is 32 percent above the Engineer's Estimate of $60,000.00.
The low bidder, Bay Shore Electric, Inc, possesses a Limited Specialty Classification
C -10 contractor's license as required by the project specifications. Bay Shore Electric
has satisfactorily completed similar electrical improvement projects for the City.
The project bids are higher than the engineers estimate mainly because the contractors
are extremely busy and construction costs have risen since the estimate was prepared.
In addition, estimating the retrofit of a system that is over fifty years old is difficult to do
accurately. The design engineer based his estimate on new construction because there
were no retrofits of this type to use as a reference.
Subject: City Hall Electrical and Air Conditioning Upgrades —Award of Contract No. 3318
June 27, 2000
Page: 2
PROJECT BACKGROUND
The City Hall Electrical Upgrade project was originally planned in 1989 when funds were
appropriated and the project began its initial design phases. However, because of
budgetary constraints in the early 1990's, the City Hall Electrical Upgrade did not
compete well with other General Fund Projects that would have greater benefit to the
public. The electrical components are from the original construction in the late 1940's.
The wires and major electrical components are rapidly deteriorating and are in need of
replacement. The added electrical load of computers and other appliances over the
years has brought the current system to its limit.
The proposed project to upgrade the City Hall electrical system will accommodate the
necessary power to run the air conditioning units currently being installed by the
General Services Department.
RECOMMENDATION
Capital Improvement Project Account No. 7015- C2700445 - Jamboree Road /Bayview
Way Landscaping, has a balance of $28,618.75 that will not be utilized this fiscal year.
Staff recommends transferring the balance of these funds to the City Hall Electrical
Upgrade project, Account No. 7011- C3120441.
There are sufficient funds available in the following accounts for the work:
Account Description Account Numbe Amoun
City Hall Electrical Upgrade 7011- C3120441 $58,552.40
Jamboree Road /Bayview Way Landscaping 7015- C2700445 $28,618.75
Total: $87,171.15
Staff recommends the award of the City Hall Electrical Upgrade project to Bay Shore
Electric.
Res ecffully sub i ed,
BLIC WORKS L�PI
Don Webb, Djfecto J
By, f WV c .
M' ael J. Sin cori, P.E.
ilities Engineer
Attachment: Bid Summary
F: \Users\PBw \Shared \COUNCIUFy99- oOWune -27 \City Hall Electrical C- 3318.doc
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City of Newport Beach
BUDGET AMENDMENT
1999 -00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 071
AMOUNT: $26,61615
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To appropriate funds for the City Hall Electrical and Air Conditioning Upgrades, Contract #3318.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Signed:
Signed:
Financial Approval: Administrative Sjrvices Director
Manager
Amount
Debit Credit
$28,618.75
Auromatic
$28,618.75
Date
lj 1e a o
ate
Signed:
City Council Approval: City Clerk _ Date
Description
Division
Number
7015
Parks
Account
Number
C2700445
Jamboree /Bayview Landscaping
Division
Number
7011
Facilities Rehab /Remodel
Account
Number
C3120441
City Hall Electrical Upgrade
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Financial Approval: Administrative Sjrvices Director
Manager
Amount
Debit Credit
$28,618.75
Auromatic
$28,618.75
Date
lj 1e a o
ate
Signed:
City Council Approval: City Clerk _ Date