HomeMy WebLinkAbout11 - Landscape Maintenance Service Agreements��aEWPORT
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TO:
FROM:
SUBJECT:
Mayor and City Council
General Services Director
Landscape Maintenance Service Agreements
City Council Agenda
Item No. 11
August 22, 2000
Recommendations
Approve the attached service agreement with TruGreen LandCare, Inc. to provide park and
turfgrass maintenance at certain City parks and facilities.
Approve the assignment of the April 8, 1996 California Landscape Maintenance agreement to
provide landscape maintenance of City medians and roadsides to TruGreen LandCare.
Background
In 1997, budget constraints led to the privatization of some park landscape and turfgrass
maintenance services. In August 1997, the City entered into an agreement with California
Landscape Maintenance (CLM) to provide turfgrass maintenance at certain City parks and
facilities.
Subsequently that same year, the City Council directed staff to privatize maintenance of all new
City parks. In response, the City entered into a second agreement with CLM in September 1997
to provide park landscape and turfgrass maintenance services in all new City parks.
Both CLM contracts have been renewed annually since 1998 without any increase in rates.
Last January, CLM was purchased by TruGreen- ChemLawn Company, and began to operate in
Newport Beach as TruGreen LandCare. Given that the two contracts will need to be renewed
this fall, staff has prepared a new agreement (Attachment A), which merges the scope of work of
the two existing agreements and addresses TruGreen LandCare's acquisition of CLM.
A third existing agreement with CLM to provide landscape maintenance of City medians and
roadsides will expire next year; however, staff is recommending that this agreement be assigned
to TruGreen LandCare at this time. TruGreen has submitted written acceptance of the
assignment, and agrees to comply with the terms and conditions of the current agreement
(Attachment B).
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Discussion
In addition to the scope of work specified in the current park/facility and turfgrass maintenance
agreements, the proposed agreement includes additional service areas east of Newport Bay that
are currently serviced by City staff (with the exception of 10 City parks and facilities east of the
Bay which will continue to be maintained by City staff due to special service needs). The
proposed agreement would provide full park maintenance services to 85 acres of City property
including 19 parks, and 40 acres of turfgrass maintenance at 14 other City facilities.
The extended service area results in an additional $75,000 contract fee. The additional contract
costs will be paid by salary and equipment savings from the elimination of two vacant full -time
positions in the Parks and Trees Division. This change was a part of the new budget and is
consistent with Council direction to privatize parks maintenance through personnel attrition.
The agreement is proposed for a one -year term, which will automatically renew for four
consecutive years. The City may terminate the agreement with 30 days written notice at the
conclusion of the initial term or any of the automatic extension periods. No annual CPI
adjustment is included in the contract.
To ensure that a high standard of service is maintained, specifications for the installation of
material, the application of herbicides or fertilizers, the planting of landscaping materials, and
hardscape and landscape maintenance schedules are detailed in the proposed agreement. The
agreement, also includes a provision allowing the City to alter the frequency of maintenance
when necessary. Service levels will be monitored by City supervisory staff who will also review
the contractor's required weekly, monthly, and annual reports of maintenance activities.
The assignment of the medians and roadsides maintenance agreement will result in no changes to
the scope of work nor service area provisions of that agreement.
Very respectfully,
`ifs' _. : ►:____
David E. Niederhaus
Attachments: (A) Agreement with TruGreen LandCare, Inc. to provide park maintenance and
turfgrass maintenance at certain City parks and facilities.
(B) Letter signed by TruGreen LandCare accepting the assignment of the
medians and roadsides landscape maintenance agreement from California
Landscape Maintenance to TruGreen LandCare.
FAUeers\GSV\MEIdridgeUULY 001Counci1- CLM_SUffRepcdoc
CONTRACTOR AGREEMENT
THIS AGREEMENT, entered into this day of of 2000, by and
between the City of Newport Beach, a Municipal Corporation and Charter City ( "City'),
and TruGreen LandCare, Inc., a California Corporation ( "Contractor or TruGreen "), is
made with reference to the following Recitals:
RECITALS
WHEREAS, prior to 1997, the City maintained City parks and facilities using its
own employees and equipment.
WHEREAS, due to budget constraints, in August 1997, the City contracted with
California Landscape Maintenance to begin to provide turfgrass maintenance services
in some City parks and facilities. In September of 1997, the City entered into another
contract with California Landscape Maintenance for park landscape and turfgrass
maintenance services in all new City parks. The August 1997 and September 1997
contracts have been extended annually per the terms of the contract since 1998 and
were last extended in 1999.
WHEREAS, in January 2000, California Landscape Maintenance was purchased
by TruGreen — ChemLawn Company and recently began to operate in the City under
the name of TruGreen LandCare.
WHEREAS, the City Council has determined it is in the City's best interest to
terminate the August 1997 and September 1997 contracts and enter into a new single
contract for services with TruGreen upon the terms and conditions as set forth below.
WHEREAS, TruGreen desires to enter into a new single Agreement to provide
services to City and acknowledges that the City has relied upon its representations and
commits to faithfully perform the services required by this Agreement and in accordance
with the terms and conditions of this Agreement.
WHEREAS, TruGreen has examined the location of all proposed work, carefully
reviewed and evaluated the specifications relative to the type, common nature and
frequency of work to be performed, is familiar with all conditions relevant to the
performance of services and has committed to perform all work required for the price
specified in this Agreement
NOW, THEREFORE, the Parties agree as follows:
1. TERM
The Term of this Agreement shall be for a period of one (1) year. The term shall
commence within ten (10) working days of City Council Approval and upon receipt and
approval of all required bonds and insurance. The term of this Agreement shall
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automatically be extended for four (4) additional one (1) year terms (automatic
extensions) with the first extension to commence upon the expiration of the initial term,
unless the City notifies Contractor in writing at least thirty (30) days before the end of
the initial term or any automatic extension, of its intent to terminate this Agreement at
the conclusion of the initial term or any extension.
2. CONTRACTOR DUTIES
Contractor shall perform the services specifically described in, and in strict
compliance with the scope of work requirements of Exhibits A and B at the park and
facility locations listed in Exhibits C and D ( "Contract Services "). The Contract
Services shall be performed at least as frequently as specified in Exhibit E with
particular attention to the time schedule of Exhibit F. City shall have the right to alter
frequency of maintenance as necessary to ensure highest industry standards of
maintenance. Contract Services relative to the installation of material, the application of
substances, or the planting of landscaping shall be in strict conformance with Exhibit G.
Reports will be submitted by the Contractor in accordance with Exhibit H. Bid Unit
Prices and Costs are contained in Exhibits I through K. All of the Exhibits are
considered to be a part of, and are incorporated into, this Agreement.
3. WORKMANSHIP, SUPERVISION AND EQUIPMENT
A. The Contractor shall provide a work force sufficient to perform the
Contract Services and all members of the work force shall be legally
documented.
B. All Contract Services shall be performed by competent and experienced
employees. Irrigation maintenance and repairs shall be monitored by a
certified California Landscape Contractors Association Landscape
Technician I (irrigation). All pesticide operations, where required, shall be
performed by a California State Licensed Pest Control Operator through
written recommendation by a California State Licensed Pest Control
Advisor. Contractor shall be responsible for compliance with all local,
State, and Federal laws and regulations regarding pesticide usage.
Contractor shall employ or retain, at its sole cost and expense, all
professional and technical personnel (in addition to irrigation and pesticide
specialists) necessary to properly perform Contract Services.
C. The work force shall include a thoroughly skilled, experienced, and
competent supervisor who shall be responsible for adherence to the
specifications by directly overseeing the contract operations. All
supervisory personnel must be able to communicate effectively in English
(both orally and in writing). Any order given to supervisory personnel shall
be deemed delivered to the Contractor. The supervisor assigned must be
identified by name to ensure coordination and continuity.
D. All Contractor personnel working at the outlined areas shall be neat in
appearance and in uniforms as approved by the Parks and Tree
Maintenance Superintendent when performing Contract Services. All
Contractor personnel shall wear identification badges or patches. Those
contract employees working in or adjacent to traffic zones shall wear
orange vests.
E. All work shall be performed in accordance with the highest landscape
maintenance standards.
F. All vehicles and equipment used in conjunction with the work shall be in
good working order and have appropriate safety guards (mowers, etc.). All
vehicles shall bear the identification of the Contractor and clearly past
"serving for the City of Newport Beach."
G. Contractor shall provide an Operations Manager to coordinate work with
the City Administrator and ensure satisfactory performance of Contract
Services. An area supervisor shall coordinate work crews on a daily basis
to ensure compliance with the terms of this Agreement.
4. COMPENSATION TO CONTRACTOR
City shall pay Contractor the sum of Two hundred ninety eight thousand five
hundred fifty eight dollars and eighty two cents ($298,558.82) per year. Contractor shall
submit invoices to City on a monthly basis. City shall pay invoices within thirty (30) days
after receipt by the City. Payment shall be deemed made when deposited in the United
States mail, first class postage pre -paid, and addressed to Contractor as specified in
Section entitled "Notices ".
5.
City has retained Contractor as an independent contractor and neither Contractor
nor its employees are to be considered employees of the City. The manner and means
of conducting the work are under the control of Contractor, except to the extent they are
limited by statute, rule or regulation and the express terms of this Agreement. No civil
service status or other right of employment shall accrue to Contractor or its employees.
6. TYPE AND INSTALLATION OF MATERIAL
A. Contractor shall use only the standard materials described in Exhibit G in
performing Contract Services. Any deviation from the materials described
in Exhibit G shall not be installed unless approved in advance by the City
Administrator.
B. Subject to the provisions of Section 7, City shall reimburse Contractor for
the actual cost, plus fifteen percent (15 %), of all materials installed by
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Contractor in the performance of Contract Services. Actual cost shall be
the best price available to Contractor including all applicable discounts.
Contractor shall provide City with a schedule of typical costs of irrigation
parts, plant materials and other commonly used items within thirty (30)
days from the date of this Agreement. Contractor shall retain records
reflecting the actual cost of parts or materials used and the performance of
services required by this Agreement.
C. City reserves the right to purchase material or parts and make same
available to Contractor. City shall notify Contractor of its intention to do so
seven (7) days prior to Contractor's obligation to use City provided parts
and /or materials. Contractor shall secure, store, inventory, distribute and
control all materials or parts provided to Contractor by City. Contractor
shall make all materials and inventory available to the City upon request.
7. REPAIR/REPLACEMENT
A. Contractor shall advise the City Administrator (as defined in Section 13 of
this agreement) of any damage to City equipment or property immediately
upon becoming aware of the damage.
B. Contractor shall repair, at its sole cost and expense, any damage to City
equipment or property caused by Contractor or it agents, employees,
representative, or officers.
C. Contractor shall repair damaged irrigation pipes, controllers, and valves
only after the City Administrator has approved a written estimate of the
costs of repair.
D. Contractor shall, at its sole cost and expense, replace all plant materials
(including shrubs, ground cover,. mulch and bark) which requires
replacement due to the failure of Contractor to properly perform the
services required by this Agreement or has been damaged by the acts of
Contractor or its employees. Contractor shall replace plant materials
damaged or destroyed by the acts of others only after the City
Administrator approves a written estimate of the costs of replacement
including materials and labor costs.
8. EXAMINATION OF WORK SITES
City makes no representation regarding the order or condition of any area or
location for which Contractor is to provide services. City has also made no
representation that the site or location of work will be free from defects, apparent or
hidden, at the commencement of, or at any time during the term of the Agreement.
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9. HOLD HARMLESS
A. Contractor assumes all risk in any way related to the performance of
Contract Services. Contractor agrees to indemnify, defend, save and hold
harmless City, its elected and appointed boards and commissions,
officers, agents, and employees from and against any loss, damages,
liability, claims, costs, expenses or damages, including, but not limited to,
bodily injury, death, personal injury, property damages, attorneys fees and
court costs arising from, or in any way related to, the performance of
Contract Services required by this Agreement, provided, however,
Contractor's obligation in this regard shall not apply in the event of the
sole negligence, fraud or willful misconduct by City, its officials, agents,
employees or representatives.
B. Contractor shall indemnify and hold harmless City, its City Council, boards
and commissions, officers and employees from and against any and all
loss, damages, liability, claims, costs and expenses whatsoever, including
reasonable attorneys' fees, which may accrue to any and all persons, or
business entities furnishing or supplying work, services, materials,
equipment or supplies to Contractor in the performance of services under
this Agreement.
C. In the event that Contractor and City are sued by a third party for damages
caused or allegedly caused by negligent or other wrongful conduct of
Contractor, or by a dangerous condition of City's property created by
Contractor or existing while the property was under the control of
Contractor, Contractor shall not be relieved of its obligation to defend,
indemnify, and hold City and its officers, employees and representative
harmless, by any settlement with any such third party unless that
settlement includes a full release and dismissal of all claims by the third
party against the City.
10. INSURANCE
A. In addition to Contractor's obligation to defend, indemnify, and hold City
harmless, Contractor shall obtain and maintain at its own expense during
the term of this Agreement, policy or policies of liability insurance of the
type and amounts described below and satisfactory to the City. Insurance
policies shall be signed by a person authorized by that insurer to bind
coverage on its behalf and must be filed with the City prior to performing
any Contract Services.
B. Prior to the commencement of work, Contractor shall provide to City
certificates of insurance from an insurance company certified to do
business in the State of California, with original endorsements. At the
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option of City, Contractor shall provide copies of all policies, providing
coverage as required by this Agreement.
C. Contractor shall provide the following insurance, with Best's Class A -7 or
better carriers:
1. Worker's Compensation and Employers Liability insuring statutory
Workers' Compensation limits as required by the California Labor
Code and one million dollars ($1,000,000) per accident Employers'
Liability;
2. Commercial general liability insurance covering third party liability
risks, including without limitation, contractual liability, in a minimum
amount of one million dollars ($1,000,000) combined single limit per
occurrence for bodily injury, personal injury; and property damage.
If the policy contains a general aggregate limit, then the aggregate
limit shall not be less than two million dollars ($2,000,000);
3. Commercial auto liability and property insurance covering all owned
and rented vehicles of Contractor coverage Code 1 "any auto" with
a minimum amount of two million dollars ($2,000,000) combined
single limit per accident for bodily injury and property damage;
D. Endorsements to the policies providing the above insurance shall be
obtained by Contractor, adding the following three provisions:
1. Additional Insured:
"The City of Newport Beach and its elected and appointed boards,
officers, agents, and employees as additional insured."
2. Notice:
"The policy shall not terminate, nor shall it be canceled or the
coverage reduced, until thirty (30) days after written notice is given
to City."
3. Other Insurance:
"Any other insurance maintained by the City of Newport Beach shall
be excess and not contributing with the insurance provided by this
policy."
E. Contractor shall give to City prompt and timely notice of any claim made or
suit instituted arising out of Contractor's performance of this Agreement.
Contractor shall also procure and maintain, at its own cost and expense,
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any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and performance of Contract Services.
F. Contractor agrees that in the event of loss due to any of the perils for
which it has agreed to provide comprehensive general and automotive
liability insurance, that Contractor shall look solely to its insurance for
recovery. Contractor hereby grants to City, on behalf of any insurer
providing comprehensive general and automotive liability insurance to
either Contractor or City with respect to the services of Contractor, a
waiver of any right of subrogation which any such insurer of Contractor
may acquire against City by virtue of the payment of any loss under
insurance.
11. PROHIBITION AGAINST TRANSFERS OR ASSIGNMENT
A. Contractor may not assign any right or obligation of this Agreement or any
interest in this Agreement without the prior written consent of City. Any
attempted or purported assignment without consent of City shall be null
and void. Contractor acknowledges that these provisions relative to
assignments are commercially reasonable and that Contractor does
possess special skills, abilities, and personnel uniquely suited to the
performance of Contract Services and any assignment of this Agreement
to a third party, in whole or in part, could jeopardize the satisfactory
performance of Contract Services. Contractor may not employ any
subcontractors unless specifically authorized by City.
B. The sale, assignment, transfer, or other disposition of any of the issued
and outstanding capital stock of Contractor, of the interest of any general
partner or joint venture which shall result in changing the control of
Contractor, shall be construed as an assignment of this Agreement.
12. RECORDS /REPORTS
A. All Contractor's books and other business records, or such part as may be
used in the performance of this Agreement, shall be subject to inspection
and audit by any authorized City representative during regular business
hours.
B. No report, information, or other data given to or prepared or assembled by
Contractor pursuant to this Agreement may be made available to any
individual or organization without prior approval by City.
C. Contractor shall, at such time and in such form as City may require,
provide reports concerning the status or cost of services required by this
Agreement.
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D. Contractor shall complete a monthly maintenance report indicating work
performed and submit this completed report to the City Administrator
within ten (10) days after the end of each month. Irrigation programming
schedules will be submitted monthly. A phone log will be submitted
monthly of all calls from the City of Newport Beach General Services
Department and the City of Newport Beach Police Department to the
Contractor, whether or not those calls require a request for service and a
description of the action taken from the City call.
E. Contractor shall keep records and invoices in connection with its work to
be performed under this Agreement. Contractor shall maintain complete
and accurate records with respect to the costs incurred under this
Agreement. All such records shall be clearly identifiable. Contractor shall
allow a representative of City during normal business hours to examine,
audit, and make transcripts or copies of such records. Contractor shall
maintain and allow inspection of all work, data, documents, proceedings,
and activities related to this Agreement for a period of three (3) years from
the date of final payment under this Agreement.
13. ADMINISTRATION
A. This Agreement will be administered by the General Services Department.
The General Services Director or his/her designees shall be considered
the City's Administrator and shall have the authority to act for the City
under this Agreement. The Administrator or his /her authorized
representative shall represent the City in all matters pertaining to the
services to be rendered pursuant to this Agreement.
B. City shall furnish to Contractor maps, ordinances, data, and other existing
information as may be requested by Contractor necessary for Contractor
to complete the work contemplated by this Agreement. City also agrees to
provide all such materials in a timely manner.
14. INCREASE OR DECREASE IN SCOPE OF WORK
A. Contractor shall perform additional turfgrass maintenance or landscape
maintenance services as requested by the Administrator. The
Administrator may give verbal authorization for additional services up to
five hundred dollars ($500).
B. City reserves the right to withdraw certain park or facility locations from the
Scope of Work to be performed by Contractor pursuant to this Agreement.
City shall notify Contractor in writing of its intent to do so at least thirty (30)
days prior to the effective date of withdrawal of any location. In the event
a location is withdrawn from the scope of services, compensation to
Contractor shall be reduced in accordance with the bid unit costs specified
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in Exhibits J and K. In the event the location is withdrawn for a period of
less than a full one (1) year term, Contractor's compensation shall be
reduced on a prorated basis.
15. DISPUTES PERTAINING TO PAYMENT FOR WORK
Should any dispute arise respecting whether any delay is excusable, or its
duration, or the value of the work done, or of any work omitted, or of any extra work
which Contractor may be required to do, or respecting any payment to Contractor during
the performance of the Agreement, such dispute shall be decided by the City Manager
and his decision shall be final and binding upon Contractor and his sureties.
16. REIMBURSEMENT FOR EXPENSES
Contractor shall not be reimbursed for any disposal fees or other expenses
unless authorized in writing by City Administrator.
17. LABOR AND PERFORMANCE BONDS
Contractor shall furnish, concurrently with the effective date of this Agreement, a
bond or other instrument satisfactory to the Administrator in an amount equal to fifteen
thousand dollars ($15,000) as security for the Faithful Performance of this Agreement.
18. LABOR
A. Contractor shall conform with all applicable provisions of State and
Federal law including, applicable provisions of California Labor Code, and
the Federal Fair Labor Standards Act.
B. Whenever Contractor has knowledge that any actual or potential labor
dispute is delaying or threatens to delay the timely performance of this
Agreement, Contractor shall immediately give notice to City, including all
relevant information.
19. NONDISCRIMINATION BY CONTRACTOR
Contractor represents and agrees that it does not, and will not, discriminate
against any subcontractor, consultant, employee or applicant for employment based on
race, religion, color, sex, handicap, national origin, or other basis that is violative of the
federal or state constitution or federal or state law. Contractor's obligation not to
discriminate shall apply, but not be limited to, the following: employment, upgrading,
demotion, transfers, recruitment, recruitment advertising, layoff, termination, rates of
pay or other forms of compensation, and selection for training, including apprenticeship.
20. CITY'S RIGHT TO EMPLOY OTHER CONTRACTORS
City reserves the right to employ other contractors in connection with this project.
21. CONFLICTS OF INTEREST
A. The Contractor or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeable be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeable financially affect such interest. The Contractor will provide a
completed disclosure form noting the above. Contractor will comply with
the Act and relevant City Resolutions.
B. If subject to the Act, Contractor shall conform to all requirements of the
Act. Failure to do so constitutes a material breach and is grounds for
termination of this Agreement by the City. The Contractor shall indemnify
and hold harmless the City for any claims for damages resulting from the
Contractors violation of this Section.
22. NOTICES
All notice, demands, requests or approvals to be given under this Agreement
must be given in writing and will be deemed served when delivered personally or on the
second business day after the deposit thereof in the United States mail, postage
prepaid, registered or certified, addressed as hereinafter provided.
All notices, demands, requests or approvals from Contractor to City shall be
addressed to City at:
General Services Department
City of Newport Beach
3300 Newport Boulevard
PO Box 1768
Newport Beach, CA 92658 -8915
All notices, demands, requests or approvals from City to Contractor shall be
addressed to Contractor at:
TruGreen LandCare, Inc.
1150 West Trenton Avenue
Orange, CA, 92867
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23. TERMINATION /DEFAULT
A. In the event Contractor fails or refuses to timely perform any of the
provisions of this Agreement in the manner required or if Contractor
violates any provisions of this Agreement, Contractor shall be deemed in
default. If such default is not cured within a period of two (2) working
days, or if more than two (2) working days are reasonable required to cure
the default and Contractor fails to give adequate assurance of due
performance within two (2) working days after Contractor receives written
notice of default from City, City may terminate the Agreement forthwith by
giving written notice. City may, in addition to the other remedies provided
in this or authorized by law, terminate this Agreement by giving written
notice of termination.
B. This Agreement may be terminated at anytime, without cause by City or
Contractor, upon thirty (30) days written notice. Upon termination, City
shall pay to Contractor that portion of compensation specified in the
Agreement that is earned and unpaid prior to the effective date of
termination.
C. In addition to, or in lieu of, remedies provided in this Agreement or
pursuant to law, City shall have the right to withhold all or a portion of
Contractor's compensation for Contract Services if, in the judgment of the
City Administrator, the level of maintenance falls below appropriate
landscape or hardscape maintenance standards and /or Contractor fails to
satisfactorily perform Contract Services. City shall have the right to return
funds withheld until the City Administrator determines that Contract
Services are performed as well as frequently as required by this
Agreement.
24. COST OF LITIGATION
If any legal action is necessary to enforce any provision of this Agreement, or for
damages by reason for an alleged breach of any provisions of this Agreement, the
parties agree that the court with jurisdiction over the action may determine and fix
reasonable attorneys' fees and expenses to be paid to the prevailing party.
25. COMPLIANCE
Contractor represents that it is familiar, and shall comply, with all state, federal,
or local laws, rules, ordinance, statutes or regulations applicable to the performance of
Contract Services.
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26. WAIVER
A waiver by City of any breach of any term, covenant or condition contained
herein shall not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant or condition contained herein whether of the same or a different
character.
27. INTEGRATED CONTRACT
The August 1997 and September 1997 agreements are terminated as of the
effective date of this Agreement. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties concerning the
services to be provided under this Agreement. All preliminary negotiations and
agreements of whatsoever kind or nature are merged in this Agreement. No verbal
agreement or implied covenant shall be held to vary the provisions hereon. Any
modification of this Agreement will be effective only by written execution signed by both
City and Contractor.
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed on the day and year first written above.
ATTEST:
LaVonne Harkless, City Clerk
AP D AS TO FORM:
RoOhT.Wauson,
Assistant City Attorney
F:\cat\users\sharedAgkTruGreen.doc
da\07 -25.00
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CITY OF NEWPORT BEACH
A Municipal Corporation
0
TruGreen LandCare, INC.
TitleL�
LIST OF EXHIBITS
Exhibit A Scope of Work — Park/Facility Maintenance
Exhibit B Scope of Work — Park/Facility Turfgrass Maintenance
Exhibit C Park/Facility Maintenance Locations
Exhibit D Park/Facility Turfgrass Maintenance Locations
Exhibit E Maintenance Frequency Summary
Exhibit F Park and Facility Areas
Exhibit G Standard Materials
Exhibit H Reports
Exhibit I Bid Unit Prices
Exhibit J Bid Unit Costs — Park/Facility Maintenance
Exhibit K Bid Unit Costs — Park/Facility Turfgrass Maintenance
EXHIBIT A
TECHNICAL MAINTENANCE SPECIFICATIONS FOR CONTRACT
MAINTENANCE OF CITY PARKS AND FACILITIES
SCOPE OF WORK
L GENERAL LANDSCAPE MAINTENANCE REQUIREMENTS
1. All maintenance functions shall be performed in accordance with the following
specifications and at the frequencies indicated, unless otherwise indicated in the
"Maintenance Frequency Summary ", Exhibit E. The City shall have the right to
determine schedule days and the extent and frequency of additional "as needed"
services. Standards and frequencies may be modified from time to time as
deemed necessary by the City for the proper maintenance of the listed facilities.
2. All operations will be conducted so as to provide maximum safety for the
public and minimize disruption of the public use of City facilities.
3. Contractor will keep all gutters, curbs, and walks adjacent to contract areas free
of weeds, trash, and other debris.
4. Contractor will keep sidewalks free of algae where constant runoff occurs.
5. Leaves, paper, weeds, and any other debris will be removed from landscaped
areas and disposed of off -site.
6. Contractor will clean sidewalks, roadways, and any other areas littered or soiled
by his maintenance operations.
7. The Contractor shall maintain the premises clean of debris at all times. Upon
completion of any work project, the Contractor shall remove remaining excess
materials, waste, rubbish, debris, and his construction and installation equipment
from the premises. Any dirt or stains caused by the work shall be removed.
Existing City trash containers shall not be used by the Contractor for his debris.
8. Prune plant materials adjacent to roadway intersections to provide adequate
sight distance for vehicles entering the intersection.
9. Prune plant materials so that all traffic control signs are clearly visible to
approaching drivers.
10. Contractor must notify the City immediately of any unusual and hazardous
conditions in the work site.
1 of 1 I
EXHIBIT A
11. Contractor must notify City within one (1) hour of malfunctioning facilities or
conditions that may break, malfunction, or interrupt the public's use of City
facilities.
12. All insects and other like pests shall be controlled by the Contractor. Any
control measures should be approved first by the Parks and Tree Maintenance
Superintendent with written recommendations from the Contractor's Pest Control
Advisor. All rodent activity shall be eradicated as soon as possible. Particular
attention to burrowing rodents is necessary to protect the site.
13. All animal feces or other materials detrimental to human health shall be
removed from the park areas immediately.
14. All broken glass and sharp objects shall be removed immediately.
15. All areas, benches, picnic tables, and associated park amenities shall be
inspected daily and maintained in a neat, clean and safe condition at all times.
16. All play and sports equipment shall be inspected for vandalism, safety hazards
and serviceability daily. Deficiencies shall be reported in writing immediately to
the City.
17. All sand and wood chip areas abutting maintained areas shall be cleaned when
dirtied by Contractor's operations and at other times as required.
18. Trash cans provided by the City shall be emptied as needed and washed after
emptying (when necessary) or as determined by the Inspector. Contractor shall
provide plastic liners for all trash cans at Contractor's expense.
19. All concrete "V" drains, to include the portion under the sidewalk, shall be
kept free of vegetation, debris and algae to allow unrestricted water flow.
20. All other drainage facilities shall be cleaned of all vegetation and debris. All
grates shall be tested for security and refastened as necessary. Missing or
damaged grates shall be reported to the City.
21. All barbecue grills shall be emptied of all ashes once per week.
II. SPECIFIC LANDSCAPE MAINTENANCE REQUIREMENTS
Drainage Facilities
1. All drainage structures shall be checked and cleaned monthly or as needed to
insure consistent unrestricted water flow.
2. Any damage to structures shall be noted immediately to the Parks and Tree
Maintenance Superintendent.
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EXHIBIT A
3. Failure to properly maintain drainage systems or to notify the Parks and Tree
Maintenance Superintendent of damaged systems will result in the contractor
assuming full responsibility for the repair of drainage damage to the facility.
Irrigation System Maintenance
1. The Contractor- shall maintain the complete sprinkler system in an operable
condition in those locations where operable systems exist. This includes but is
not limited to controllers, backflow devices, moisture sensors, manual and remote
control valves, wiring, pipes, vaults, heads, and anti -drain valves. The Contractor
shall not be responsible for the water meter assembly except as he /she may cause
damage to these items.
a. Repair and adjust all sprinkler heads to maintain proper and uniform water
application. The Contractor will adhere to all State, County, and local
regulations accordingly.
b. Adjust water application (both manual watering and by adjusting the
irrigation controllers) to compensate for changes in weather. Contractor will
be responsible for damages occurring due to under - watering or over - watering.
c. Contractor must turn off irrigation systems during rains.
d. All replacements to be made with original type material or as directed.
e. Repair or replacement of equipment damaged as a result of Contractor's
negligence shall be replaced at the Contractor's expense.
f. Material substitutions must be approved by the Parks and Tree
Maintenance Superintendent.
g. Necessary irrigation repairs shall be made prior to the next scheduled
irrigation cycle. All repairs shall be made in accordance with City of Newport
Beach standard irrigation specifications.
h. Irrigation programming charts will be included in each monthly report.
i. Areas that require irrigation will have such accomplished no earlier than
11:00 PM or later than 6:00 AM.
j. Contractor will maintain moisture sensors at all sites at which moisture
sensors are installed.
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EXHIBIT A
2. Turf shall be regularly mechanically trimmed around sprinkler heads to insure
the proper operation of the system.
3. Irrigation systems shall be thoroughly inspected by operating all control valves
and checking for proper coverage, leaks, valve actuation, proper timing, and other
operational conditions. Such inspection shall be made weekly June through
September and bi- weekly October through May. However, the contractor shall be
responsible for the proper operation of the system at all times and shall provide
for obvious repairs as they occur or are needed.
Turf Maintenance
1. All turf is to be mowed once per week in the growing season, or as needed to
maintain the height specified below:
a. Frequency or mowing shall be scheduled so that no more than one -third
(1/3) the height of the grass plant is removed.
b. Borders shall be edged at each mowing.
c. Clippings shall be collected and removed unless otherwise directed by the
City.
d. Mechanically trim around sprinklers as needed to provide proper and
unobstructed irrigation. The cutting of holes around sprinklers shall not be
permitted.
e. Chemically kill turf around trees, as needed, a maximum of six inches
from the tree base or as directed by the City. If a tree wound is present then
hand trimming is required. A 2" layer of bark mulch shall be maintained in
this area.
f. Mechanically trim around vaults, posts, and other similar features on a
weekly basis.
g. Mowing equipment shall be approved by the City. Equipment must be
sharp and properly adjusted to avoid damage to the turf plant.
h. Pick up all litter prior to mowing.
2. Mow turf to the following heights:
a. Warm season turf's including Bermuda grass- 3/4 to 1 1/4 inches.
b. Cool season turf's including bluegrass, perennial rye, fescues - 1 1/2 to 2
1/2 inches.
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EXHIBIT A
c. Kikuya and St. Augustine turf's - 1 1/4 to 13/4 inches.
3. Vertical mowing of warm season grasses shall be done once per year in
October, permitting sufficient time for turf regeneration.
a. Depth of cut shall be sufficient to remove thatch without damaging crown
of turf plant.
b. Cool season grasses shall be renovated to remove thatch annually as
directed.
4. All turf shall be fertilized three times per year using a homogenous, pellet or
granular slow release material. City must approve the material used. Apply at the
following rates and time:
a. February: 16 -4 -6 fertilizer at one pound actual nitrogen per 1,000 square
feet.
b. June: 16 -4 -6 fertilizer at one pound actual nitrogen per 1,000 square feet.
c. October: 16 -4 -6 fertilizer at one pound actual nitrogen per 1,000 square
feet.
d. Material shall be applied using a rotary type spreader, ensuring uniform
overlap. All excess fertilizer deposited on sidewalks, parking lots, and other
hardscape areas shall be properly cleaned and removed.
e. The Contractor shall perform a soil fertility analysis at individual parks as
directed by the City in the month of December and review the analysis with
the City representative in the month of January.
f. All materials must be approved by the Parks and Tree Maintenance
Superintendent. Quantities used must be submitted to the Parks and Tree
Maintenance Superintendent on a "Monthly Fertilizer Use Report."
5. Appropriate fungicide, weed control, and insecticide materials shall be applied
to all turf areas throughout the year on a curative basis.
a. Turf areas must be maintained in a weed -free basis
b. Chemical control of broadleaf weeds shall be initiated as needed on all
turf.
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EXHIBIT A
6. Aerate all turf areas as often as required (minimum of twice per year; between
April 1 and May 15 and between September 1 and November 1).
a. Aerate all turf with a mechanical aerator set with 1/2" core spoons at not
more than 6" spacing and a minimum depth of 4 ".
b. Remove and dispose all cores.
c. Contractor is responsible for locating and marking all sprinkler
components.
7. Irrigate as necessary to maintain proper growth rate, optimum appearance, and
the health of the turf plant.
a. Irrigation must be scheduled to avoid either under - watering or over -
watering.
b. Manually water where necessary.
c. Check operation of irrigation weekly June through September and
biweekly October through May, or more often when conditions warrant, to
insure proper operation of irrigation system.
8. Control all rodent pests as necessary to provide a healthy and safe
environment for plants and public.
9. Visually check all turf areas on a weekly basis for pest, fertility, irrigation,
damage, and other needs, Correct as necessary.
10. Scheduling of mowing and turf care maintenance times will be approved by
the City. Attention to public use will dictate schedules, and noise levels will be
kept to an acceptable minimum at all times.
Ground Cover Maintenance
1. All ground cover areas shall be maintained in a trimmed, weed free condition.
a. Weeds shall be removed as they appear. A pre- emergent herbicide may be
used where appropriate in shrub and ground cover beds.
b. Morning glory and grass infestations shall be treated immediately when
observed.
c. Groundcover areas shall be fertilized twice per year, once in April and
once in September with the approved 12 -4 -6 slow - release turf fertilizer, at a
rate of 2 pounds actual fertilizer per 1,000 square feet.
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EXHIBIT A
d. Trim and edge as necessary to restrict growth from encroaching on
sidewalks, curbs, turf areas, roadways, or other adjacent areas and plants.
Growth retardants may be used as approved by the City.
e. Irrigate as required to maintain adequate growth and reasonable
appearance. Manually water where necessary.
f Control pests, including insects, fungus and rodents, as necessary to
maintain a healthy environment for plant growth.
g. Bare ground cover areas shall be kept cultivated and raked of all debris.
It. Bark mulch should be replaced as needed.
Shrub. Vine. and Tree Maintenance
1. Shrubs shall be maintained in a safe and reasonably trimmed appearance by
proper shaping and pruning to promote the plant's natural character.
a. Quarterly trim all shrubs to maintain the size and shape specified by the
Parks and Tree Maintenance Superintendent.
b. Pruning shall be accomplished to maintain a "natural" appearance;
decorative, poodle cuts or other unnatural pruning will not be permitted.
c. Control pests as required, including snails and insects.
d. Remove all dead, diseased, or damaged branches back to a side branch.
Do not leave branch stubs.
e. Application of an iron chelate fertilizer or balanced fertilizer shall be made
as needed throughout the year to maintain a healthy, vigorous growth and
foliage.
f. Irrigate as required to maintain adequate growth and appearance.
Manually water where necessary.
g. Careful attention not to prune or trim shrubs prior to blooming shall be
made. At the conclusion of blooming of plants such as raphiolepsis, all
blooms shall be trimmed off or otherwise removed. Flower stalks on
agapanthus, day lilies, morea, and other similar plants shall be removed
immediately after blooming or as directed by City.
h. All bare shrub bed areas shall be raked weekly to remove all litter and
other debris.
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EXHIBIT A
i. Growth of woody plants shall be encouraged except where it interferes
with circulation, maintenance activities, roadways, drainage facilities, fence
lines, or other structures. Dead branches of plants shall be removed regularly.
j. Trim plant material regularly adjacent to curbs, sidewalks, and roadways
to provide for proper, unobstructed circulation.
k. Bark mulch should be replaced as necessary.
1. All plant material will be trimmed to protect property owners ocean views,
bay views, vistas, etc. as needed or as directed by City staff.
2. Contract responsibility covers trimming all trees up to eight (8) feet. Trees
shall be trimmed as necessary to maintain adequate pedestrian and vehicle traffic
and to provide clearance from buildings, signs and other similar features.
a. Remove all suckers from base of trees as they develop throughout the
year.
b. Stake and support trees as necessary. Staking and guying shall be as
directed by the City.
c. All tree guys, ties, and stakes shall be checked regularly to avoid girdling
and damage.
d. Contractor to stake or otherwise support trees during inclement weather
and remove branches and other debris generated by such weather.
e. Inspect each site for dead or dying trees, broken, cracked, or hanging
branches or other hazards. Immediately notify the Parks and Tree
Superintendent if any of the above conditions exists.
f Except for emergency removal, no tree /shrub shall be removed without
prior direction or approval of the City. Trees /shrubs badly damaged and in
need of replacement shall be brought to the attention of the Parks and Tree
Superintendent.
g. Water as required to maintain proper and vigorous growth according to
variety. Manual water where necessary.
h. Tree wells shall be maintained with 2" of bark mulch unless ground cover
is present. Weeds shall be removed, including their roots, before they reach
3" in height.
i. All trees shall be fertilized once per year with tree fertilizer spikes
approved by the City.
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EXHIBIT A
3. Complete pruning, heading back, lacing out, or removal will only be done at
the direction of the City and at the prescribed unit price. All such pruning shall be
made in accordance with current International Society of Arboricultural
techniques and practices that promote the natural character of the tree.
4. All pruning shall be done with clean, sharp tools appropriate for the intended
work. Cuts shall be made sufficiently close to the parent limb, without cutting
into the branch collar or leaving a stub, so that closure can readily start under
normal conditions.
Hardscape Maintenance
1. During each site visit, concrete (including stamped concrete) and asphalt
areas, including turn pocket fingers, driveways, parking areas, sidewalks, patios
shall be checked and cleaned.
a. All expansion joints and cracks are to be maintained free of weeds.
b. Dirt, litter, and other debris must be removed on a weekly basis.
c. Inspect for safety hazards, including tripping hazards, holes, or other
conditions. Immediately report such to the Parks and Tree Maintenance
Superintendent.
2. Vacuums, blowers, sweepers or other approved means may be used to clean
hardscape areas. However, debris shall not under any circumstance be blown
or otherwise swept onto adjacent streets or property. All debris must be
picked up by the Contractor and removed from the site. Any equipment that
is used for cleaning hardscape must be approved by the City.
General Grounds Policing
1. The Contractor shall provide general grounds policing and inspection six days
per week.
a. Remove all litter and other debris from site six days per week.
b. If refuse or litter is not removed during site visit, said litter or debris
will be considered an emergency and removed immediately upon
notification by the City. Failure of said removal may result in deduction
of payment for that date or week.
c. Provide safety and facility inspection and immediately report any
deficiencies to the Parks and Tree Maintenance Superintendent. Contractor
shall be responsible to report below standard conditions of all structures and
fixtures, including but not limited to:
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EXHIBIT A
1. Light standards and fixtures
2. Walls, fences, gates
3. Signage
4. Graffiti
Sand/Wood Chip Areas:
1. These areas shall include tot lots, play areas, volleyball courts, etc.
a. All areas shall be maintained weed free.
b. During the first week in April, June, August, October, December and
February, all sand areas shall be rototilled to the maximum depth that will
allow complete loosening of the sand but will not cause lower base materials
to be mixed in with the sand. After rototilling, all areas shall be raked level.
c. Sand and wood chips shall be replenished as necessary to maintain
optimum level in each area, and final level shall be determined by the City for
each area. Replacement sand shall be at least equivalent to washed plaster
sand and approved by the City (standard designation of rock product suppliers
to denote a type and cleanliness of sand). All additional sand or wood chips
that are added shall be at the contractor's expense.
d. Six days per week week, all sand and wood chip areas shall be cleaned and
raked level.
Specialty /Sports Areas
1. General: (Applies to all hardscape maintenance areas)
a. These areas shall include tennis courts, handball courts, basketball courts,
bicycle trails, all asphalt, concrete and decompossed granite walkway.
b. All areas shall be swept six days per week if necessary, to remove all
deposits of silt and/or sand and glass.
c. On Thursday of each week, all areas shall be thoroughly cleaned by
sweeping or flushing with water.
d. All hard surface areas shall be inspected six days per week for uplifts
and/or tripping hazards. All uplifts and/or tripping hazards shall be barricaded
immediately and the City notified verbally within two (2) hours and by written
memo within twenty -four (24) hours.
e. All animal feces or other materials detrimental to human health shall be
removed from the park areas immediately.
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EXHIBIT A
f. All broken glass and sharp objects shall be removed immediately.
g. All areas shall be inspected six days per week and maintained in a neat,
clean and safe condition at all times.
h. All areas shall be raked to remove leaves and debris six days per week.
i. All play and sports equipment within hardscape areas shall be inspected
for vandalism, safety hazards and serviceability daily. Deficiencies shall be
reported in writing immediately to the City
j. All leaves, paper and debris shall be removed from hardscape areas and
disposed of off site.
Drinking Fountains:
1. Inspect, clean, adjust six days per week.
2. Report any deficiencies to the City immediately in writing
Disposal
At least 50% of all landscape debris will be disposed of through a landscape
material recycling center or reused in some manner. The Contractor shall dispose
of all cuttings, weeds, leaves, trash, and other debris from the operation as work
progresses. The City shall not be responsible for the disposal. Contractor shall
pay all disposal fees and provide documentation evidence of recycling to include
location, tonnage, etc. on a quarterly basis to the City. Such reports are due to the
City by 30 days after the end of each calendar quarter.
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EXHIBIT B
Specifications for Contract of Turfgrass Maintenance of
City Parks and Facilities
SCOPE OF WORK
The contractor shall provide the following services and meet the following specifications:
1. SCOPE OF WORK
Furnish all labor, equipment, materials, and supervision to perform turfgrass maintenance as
described herein including, but not limited to, the following:
1. Turfgrass weed eradication and control both mechanically and with chemicals.
2. Fertilizing.
3. Irrigation repair.
4. General pest control.
5. Mowing, verticutting, and aerifying.
6. General litter control, refuse removal, and grounds policing.
7. Hardscape cleaning.
8. Removal of all grass clippings from site as directed by the City.
2. WORKING HOURS
Normal working hours shall be within a ten -hour day between the hours of 7:00 AM and 5:00
PM, Monday through Friday. No Saturday or Sunday work is to be scheduled without permission
from the City, unless it is an emergency situation or the result of a normal holiday. No motorized
equipment shall be operated before 8:00 AM nor after 5:00 PM., unless specified in Attachment
F.
3. LEVEL OF MAINTENANCE
A. All work shall be performed in accordance with the highest turfgrass maintenance
standard, as stated in the enclosed maintenance specification description. Standards and
frequencies may be modified from time to time as deemed necessary by the City for the proper
maintenance of the sites.
B. If, in the judgment of the City, the level of maintenance is less than that specified
herein, the City shall, at its option, in addition to or in lieu of other remedies provided herein,
withhold appropriate payment from the Contractor until services are rendered in accordance with
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EXHIBIT B
specifications set forth within this document and providing no other arrangements have been
made between the Contractor and the and the City. Failure to notify of a change and/or failure to
perform an item or work on a scheduled day may result in deduction of payment for that date or
week. Payment will be retained for work not performed until such time as the work is performed
to City standard.
C. The Contractor is required to correct deficiencies within the time specified by the
City. If noted• deficient work has not been completed, payment for subject deficiency shall be
withheld for current billing period and shall continue to be withheld until deficiency is corrected,
without right to retroactive payments. If an area is not mowed or edged as scheduled, payment
will be withheld for the maintenance cost of the specific areas that were not maintained.
4. SUPERVISION OF CONTRACT
A. All work shall meet with the approval of the City of Newport Beach General
Services Department. There shall be a minimum of a weekly meeting with the Contractor and the
City representative to determine progress and to establish areas needing attention. A monthly
maintenance schedule will be submitted in writing to the City by the first of said month.
B. Any specific problem area which does not meet the conditions of the
specifications set forth herein shall be called to the attention of the Contractor and if not
corrected,' payment to the Contractor will not be made until condition is corrected in a
satisfactory manner as set forth in the specifications.
5. SPECIFICATIONS
These specifications are intended to cover all labor, material and standards of architectural,
landscaping, and mechanical workmanship to be employed in the work called for in these
specifications or reasonably implied by terms of same. Work or materials of a minor nature
which may not be specifically mentioned, but which may be reasonably assumed as necessary
for the completion of this work, shall be performed by the Contractor as if described in the
specifications.
6. CORRESPONDENCE
All correspondence shall be addressed to David E. Niederhaus, General Services Director,
General Services Department, City of Newport Beach, 3300 Newport Blvd., Newport Beach, CA
92663 -3884.
7. PROVISIONS FOR EXTRAS
No new work of any kind shall be considered an extra unless a separate estimate is given for said
work and the estimate is approved by the City before the work is commenced. The Contractor
will be required to provide before and after photographs of safety items or emergency repairs
which were made without prior City approval. Documentation of contract compliance may be
required on some occasions.
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EXHIBIT B
8. STREET CLOSURES, DETOURS, BARRICADES
A. Warning signs, lights, and devices shall be installed and displayed in conformity
with the "The California Manual on Uniform Traffic Devices" for use in performance of work
upon highways issued by the State of California, Department of Transportation and as directed
by City staff.
B. If the Contractor fails to provide and install any of the signs or traffic control
devices required hereby or ordered by the City staff, staff may cause such signs or traffic control
devices to be placed by others, charge the -costs therefore against the Contractor, and deduct the
same from the next progress payment.
9. DISPOSAL
At least 50% of all landscape debris will be disposed of through a landscape material recycling
center or roused in some manner. The Contractor shall dispose of all cuttings, weeds, leaves,
trash, and other debris from the operation as work progresses. The City shall not be responsible
for the disposal. Contractor shall pay all disposal fees and provide documentation evidence of
recycling to include location, tonnage, etc. on a monthly basis to the City.
10. RECORDS
A. The contractor shall keep accurate records concerning all of Ms/her employees or
agents and provide the City with names and telephone numbers of emergency contact employees.
B. The Contractor shall complete a monthly maintenance report indicating work
performed and submit this completed report to the Parks and Tree Maintenance Superintendent.
This report should also contain a description, including man - hours, equipment, and materials
breakdowns and costs used to accomplish any additional work which the contractor deems to be
beyond the scope of the contract. Under ordinary conditions, payment for this work will not be
authorized unless the additional work, and costs thereof, are first approved in writing by the City.
A uhone log will be submitted monthly of all calls from the City of Newport Beach General
Services Department and the City of NeyTort Beach Police Department to the Contractor,
whether or not those calls require a request for service, and a description of the action taken from
the City call.
C. The Contractor shall, within fifteen (15) days of the effective date of an executed
agreement;, prepare and submit a written annual maintenance calendar to the Parks and Tree
Maintenance Superintendent. This maintenance calendar shall clearly indicate all of the turfgrass
maintenance tasks required by this agreement and the months of t e year they are scheduled to be
performed. If it is necessary to make periodic revisions to this maintenance schedule, a modified
calendar must be submitted to the Parks and Tree Maintenance Superintendent for approval prior
to the date the change 3 are to take effect.
D. The Contractor shall permit the City to inspect and audit its books and records
regarding City provided services only at any reasonable time.
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EXHIBIT B
11. EMERGENCY SERVICES
The Contractor will provide the City with names and telephone numbers of at least two qualified
persons who may be contacted by City representatives when emergency maintenance conditions
occur during hours when the Contractor's normal work force is not present in the City of
Newport Beach. The Contractor representatives shell respond to said emergency within thirty
(30) minutes from receiving notification.
12. SPECIALTY OPERATIONS .
Written notification of all "specialty type" maintenance operations shall be given to the City
forty -eight (48) hours PRIOR to each of these operations by the Contractor. "Specialty type"
maintenance operations are defined as: fertilization, turf aerification, tur dethatching, seeding,
preventive and curative application of turf fungicide, herbicide or any required pesticide
applications and plant replacements.
13. LANDSCAPE LICENSE
The Contractor shall hold a valid and current California C -27 License and submit a copy thereof.
The Contractor must be licensed as a California State Licensed Pest Control Operator and a
California State Licensed Pest Control Advisor. The name and permit number will be supplied to
the City at the beginning of contract, and any changes forwarded within twenty -four (24) hours
of said change.
14. CONTRACTOR'S OFFICE
Contractor is required to maintain an office within a one (1) hour response time of the job site
and provide the office with phone service during normal working hours. During all other times, a
telephone answering service shall be utilized and the answering service shall be capable of
contacting the Contractor by radio or pager. Contractor shall have a maximum response time of
thirty (30) minutes to all emergencies. There will be no on -site storage of equipment or
materials. Contractor will have full responsibility for maintaining an office and a yard.
15. SCHEDULES
A. Annual Schedule
1. The Contractor shall provide an annual maintenance schedule indicating the time
frames when items of work shall be accomplished per the performance requirements.
2. The Contractor shall complete the schedule for each park and facility and in a
manner which shall correspond to the weekly schedules.
3. The annual schedule shall be submitted for City approval within fifteen (15)
calendar days after effective date of the contract.
4. The Contractor shall submit revised schedules when actual performance differs
substantially from planned performance.
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EXHIBIT B
B. Weekly Schedule
1. Weekly schedule forms shall be provided by the Contractor indicating the major
items of work to be performed in accordance with the performance requirements and further
delineate the time frames for accomplishment by day of the week and by morning and afternoon.
2. The Contractor shall complete the schedule for each item of work and each area
of work.
3. The initial schedule shall be submitted one week prior to the effective date of the
contract. Thereafter, it shall be submitted weekly on Thursday mornings for City approval, prior
to scheduling work for the upcoming week.
4. Changes to the schedule shall be received by the Parks and Tree Maintenance
Superintendent at least twenty -four (24) hours prior to the scheduled time for the work.
5. Failure to notify of a change and/or failure to perform an item of work on a
scheduled day may result in deduction of payment for that date or week.
6. The Contractor shall adjust his/her schedule to compensate for all holidays and
rainy days. Maintenance and litter removal shall be scheduled for all holidays and rainy days,
unless otherwise indicated by the City.
C. Performance on Schedule
1. The Contractor has been provided the maximum latitude in establishing work
schedules which correspond to its manpower and equipment resources. The Contractor has also
been provided the opportunity and procedure for adjusting those schedules to meet special
circumstances. Therefore, all work shall be completed on the day scheduled, as shown on the
weekly schedule.
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EXHIBIT B
16. PERFORMANCE DURING INCLEMENT WEATHER
A. During the periods when inclement weather hinders normal operations, the
Contractor shall adjust his/her work force in order to accomplish those activities that are
not affected by weather.
B. Failure to adjust the work force to show good progress on the work shall result in
deduction of payments to reflect only the work actually accomplished.
C. The Contractor shall immediately notify the Parks and Tree Maintenance
Superintendent when the work force has been removed from the job site due to inclement
weather or other reasons.
17. UNDERGROUND EXCAVATIONS
Contractor shall be responsible for locating all underground utility lines to insure the safety of
his/her work crew and to protect, in place, existing utility equipment before commencing any
excavation. Contractor shall contact the Parks and Tree Maintenance Superintendent and
Underground Service Alert (1- 800 - 422 -4133) 48 hours before commencing any excavation, to
locate underground service lines.
18. PESTICIDES
A. The City must maintain all documents that pertain to the use of pesticides on its
property. Contractor must provide the Parks and Tree Maintenance Superintendent with all of the
following:
1. A copy of Contractor's Orange County Agricultural Commissioner, "Restricted
Materials Permit /Operator I.D. numbers ".
2. A written "Pest Control Recommendation" for each site before Contractor uses
any pesticide.
3. A "Pesticide Use Daily Record" for any site at which a pesticide was used, within
24 hours of application.
4. If a restricted pesticide is proposed to be used, a copy of the "Notice of Intent To
Use Restricted Materials ", 24 hours before application.
5. A list of Environmental Protection Agency numbers and Material Safety Data
Sheets of 0 the pesticides Contractor intends to use for this contract, prior to such use.
6. The contractor shall not use any pesticide that has not been authorized by the Park
and Tree Maintenance Superintendent.
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EXHIBIT B
19. TECHNICAL MAINTENANCE SPECIFICATIONS
A. GENERAL TURFGRASS MAINTENANCE REQUIREMENTS
1. All maintenance functions shall be performed in accordance with the following
specifications and at the frequencies indicated, unless otherwise indicated in the
"Maintenance Frequency Summary" (Exhibit E). The City shall have the right to
determine schedule days and the extent and frequency of additional "as needed" services.
Standards and frequencies may be modified from time to time as deemed necessary by
the City for the proper maintenance of the listed parks and facilities.
2. All operations will be conducted so as to provide maximum safety for the public
and minimize disruption of the public use of City parks and facilities.
3. Leaves, paper, broken glass, and any other debris will be removed from turfgrass
areas prior to mowing and disposed of off -site.
4. Contractor will clean sidewalks, roadways, and any other areas littered or soiled
by his maintenance operations.
5. The Contractor shall maintain the premises clean of debris at 0 times. Upon
completion of any work project, the Contractor shall remove remaining excess materials,
waste, rubbish, debris, and his construction and installation equipment from the premises.
Any dirt or stains caused by the work shall be removed. Existing City trash containers
shall not be used by the Contractor.
6. Contractor must notify the City immediately of any unusual and hazardous
conditions in the work site.
7. Contractor must notify City within one (1) hour of facilities or conditions that
may break, malfunction, or interrupt the public's use of City parks and facilities.
8. All insects and other like pests shall be controlled by the Contractor. Any control
measures should be approved first by the Parks and 'free Maintenance Superintendent
with written recommendations from the Contractor's Pest Control Advisor. All rodent
activity shall be eradicated as soon as possible. Particular attention to burrowing rodents
is necessary to protect the site.
9. Repair or replacement of equipment damaged as a result of Contractor's
negligence shall be replaced at the Contractor's expense.
10. All repairs or replacements to be made with original type material or as directed.
11. Material substitutions must be approved by the Parks and Tree Maintenance
Superintendent.
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EXHIBIT B
12. Necessary irrigation repairs shall be made within 24 hours. All repairs shall be
made in accordance with City of Newport Beach standard irrigation specifications.
13. Turf shall be regularly mechanically trimmed using line trimmers around
sprinkler heads to insure the proper operation of the system.
B. TURF MAINTENANCE
A mowing schedule of all areas shall be provided to the City by the Contractor.
2. All areas will be mowed not less than once a week during the warm season of
March I through November 30 and once every two weeks during the cool season of
December I through February 28. AU sports turf areas and City Hall are to be mowed
weekly, 52 times per year.
Fescue, Kikuya, Perennial Rye and Bluegrass turfgrasses shall be mowed using a
rotary mower at a cutting height of 2 " -2 1 /2 ". Bermuda turf shall be mowed using a reel
mower, at a cutting height of 1/2" - 3/4 ". Mowing height shall be as directed by the City.
3. Clippings shall be collected and removed at end of each mowing unless otherwise
directed by the City. Mulching mowers may be acceptable if approved by City prior to
mowing of a particular site(s)
4. Mechanically, trim growth using line trimmers from around all trees, valve boxes,
lamp posts, drains and other permanent structures located in the turf at each site mowing.
fine trimmers shall be used to keep the turf at approximately the height as mowers, except
around sprinkler heads and valve boxes where the turf should not be trimmed to below
1/2". The contractor shall be liable for any damage caused to trees as a result of use of
line trimmers.
5. Mowing equipment shall be sharp and properly adjusted to avoid damage to the
turf grass.
Pick up all litter from turfgrass areas prior to mowing.
7. Vertical mowing of turfgrass shall be done once per year in October. Sports fields
will be done in July, or as directed by City.
8. Depth of cut shall be sufficient to remove thatch without damaging crown of turf
plant. Dethatching shall be accomplished by use of "vertical cut type" dethatch machine.
The amount of dethatching shall be determined by City.
9. All thatch and debris shall be removed and disposed of at the end of each day.
8of10
EXHIBIT B
10. All turf shall be fertilized three times per year using a homogenous, pelletor
granular slow release material. City must approve the material used. Apply at the
following rates and time:
a. February: 16 -8 -6 fertilizer at one pound actual nitrogen per 1,000 square feet.
b. June: 16 -8 -6 fertilizer at one pound actual nitrogen per 1,000 square feet.
c. October: 16 -8 -6 fertilizer at one pound actual nitrogen per 1,000 square feet.
d. Material shall be applied using a rotary type spreader, ensuring uniform
overlap. All excess fertilizer deposited on sidewalks, parking lots, and other
hardscape areas shall be properly cleaned and removed.
e. The Contractor shall perform a soil fertility analysis at Contractors expense at
12 individual parks and/or facilities as directed by the City in the month of
December and review the analysis with the City representative in the month of
January.
f All materials must be approved by the Parks and Tree Maintenance
Superintendent. Quantities used must be submitted to the Parks and Tree
Maintenance Superintendent on a "Monthly Fertilizer Use Report."
11. Appropriate fungicide, weed control, and insecticide materials shall be applied to
all turf areas throughout the year on a curative basis.
a. Turf areas must be maintained in a weed -free basis.
b. Chemical control of broad leaf weeds shall be initiated as needed on all turf.
12. Aerate all turf areas twice per year; once in April and again in October.
a. Aerate all turf with a mechanical aerator set with 1/2" core spoons at not more
than 6" spacing and a minimum depth of 4 ".
b. Remove and dispose of all cores.
c. Contractor is responsible for locating and marking all sprinkler components
prior to aeration operations.
13. Visually check all turf areas on a weekly basis for pests, fertility, irrigation,
damage, or other problems. Correct or advise the City immediately.
14. Scheduling of mowing and turf care maintenance times will be approved by the
City. Attention to public use will dictate schedules, and noise levels will be kept to an
acceptable minimum at all times.
9of10
EXHIBIT B
C. HARDSCAPE MAINTENANCE
After each mowing or maintenance activity all hardscape will be cleaned.
2. Vacuums, blowers, sweepers.or other approved means may be used to clean
hardscape areas. AU blowers shall be operated in a manner so as to not disturb residents
or visitors. However, debris shall not under any circumstance be blown or otherwise
swept onto adiacent streets or property. All debris must be nicked up by the Contractor
and removed from the site. Any equipment that is used for cleaning hardscape must be
approved by the City.
D. GENERAL GROUNDS POLICING
1. Refuse or litter shall be removed prior to mowing operations. Failure of said
removal may result in deduction of payment for that date or week.
10 of 10
EXHIBIT C
Park/Facility Maintenance
LOCATIONS
PARK
JADDRESS
ACREAGE
Balboa Island
115 Agate Ave., Balboa Island
0.3
Ba side Drive
Ba side Dr. between Carnation and Larkspur
4.4
Bayview
Mesa Dr. Ba view Ave.
3.0
Begonia
Begonia Ave. at First Ave.
2.1
Bob Henry
16th Street @ Dover Drive
4.8
Bonita Creek
University Dr. @ La Vida
10.0
Buffalo Hills
Newport Hills Dr. East/West @ Ford Rd.
15.0
Castaways
16th Street Dover Drive
5.0
Gateway
Newport Blvd. @ Via Lido
0.4
Eastbluff
Vista Del Oro @ Vista Del Sol
13.9
Irvine Terrace
Seadrift Dr. @ Evita Dr.
6.8
Jasmine View
Harbor View Dr. @ Marguerite Ave.
1.0
Manning Tract
Newport Hills Dr. W. and Port Wheeler Pl.
2.7
Old School
Carnation Ave. 4th Ave.
0.8
San Joaquin Hills
San Joaquin Hills Rd. Crown Dr.
4.1
San Miguel
San Miguel Dr. Spyglass Hill Rd.
7.3
Spyglass Hill
Spyglass Hill Rd El Ca itan Dr.
1.4
Spyglass Hill Resevoir
Muir Beach Circle
1.0
Sunset View
North of PCH off of Superior Ave.
0.7
SUBTOTAL 84.7
FACILITIES JADDRESS JACREAGE
Police Department I Santa Barbara Drive @ Jamboree Road 1 0.4
SUBTOTAL 0.4
GRAND TOTAL 85.1
1 of 1
EXHIBIT D
Turfgrass Maintenance
Park/Facility Locations
Parks
jAddress
lAcreage
Bolsa
Bolsa Ave. @ Old Newport Blvd.
0.1
Channel Place
Channel Place @ 44th St.
1
Cliff Drive
Cliff Dr. @ Riverside Dr.
1.5
Ensign View
2501 Cliff Dr. @ El Modena Ave.
0.5
Galaxy View
Galaxy Dr. between Polaris & Mariners Dr.
1
Grant Howald
Iris Ave. P 5th Ave.
2.5
Harbor View Nature
San Miguel Dr. @ Pacific View Dr.
1
Kings Road
Kings Road west of St. Andrews Road
0.1
"L" Street
"L" St. @ Del Sur
0.5
Las Arenas
Balboa Blvd. @ 16th St.
0.2
Lido
Via Lido entrance to Lido Island
0.5
Mariners
Dover Dr. P Irvine Ave.
5
INewport Island
Marcus @ 39th St.
0.1
INewport Shores
61 st St. @ Coast Blvd.
0.1
Oasis Passive
Marguerite Ave. @ 5th Ave.
3.4
Ocean Blvd. Bluffs
Femleaf Ave. to Poppy Ave.
1
Peninsula
Main St. @ Oceanfront, Balboa
3.5
Veteran's Memorial
15th St. @ Bay Ave.
0.4
Westcliff
Polaris Dr. @ Westwind Way
1
West Jetty View
Ocean Blvd. @ Channel Rd., Balboa
0.2
West Newport
Seashore Dr. Between 57th St. & River Je!_q
4
38th Street
Balboa Blvd. @ 38th St.
0.3
SUBTOTAL 27.9
1 of 2
EXHIBIT D
Turfgrass Maintenance
Park/Facility Locations
Fire Stations:
1 Balboa Blvd. @ Island Ave. 0.1
2 32nd St. @ Villa Way 0.1
3 Santa Barbara Dr. @ Jamboree Rd. 0.1
5 Marigold Ave. between PCH/2nd Ave. 0.1
6 Irvine Ave. @ Dover Dr. 0.1
SUBTOTAL 0.5
Libraries:
Balboa
Balboa Blvd. @ Island Ave.
1 0.2
Corona del Mar
IMarigold Ave. between PCH/2nd Ave.
1 0.1
SUBTOTAL 0.3
Miscellaneous:
CdM State Beach Ocean Blvd. @ Jasmine Ave. 1
City Hall 3300 Newport Blvd.@ 32nd St. 1
Lincoln Athletic Center 3101 Pacific View Dr. 8
Newport Pier Plaza Balboa Blvd. @ McFadden Pl. 0.2
Oasis Senior Citizens Ctr. 800 Marguerite Ave. @ 5th Ave. 1
W. Nwpt Community Ctr. 883 W. 15th St. off Placentia Ave. 0.1
SUBTOTAL 11.3
GRAND TOTAL 40
Zof 2
EXHIBIT E
MAINTENANCE FREQUENCY SUMMARY
FUNCTION
IFREQUENCY
Irrigation Inspection
lWeekly
Turf Maintenance
Mowing
Every week, March thru November
Every Two weeks, December thru February
Sports Fields and City Hall Weekly
throughout the year
Edging
At each mowing
Clipping Removal
At each mowing
String Trimming
At each mowing
Fertilize
3 /year
Vertical Mow
1 /year
Aerate
2 /year
Pest and Weed Control
As needed
Visual Inspection
Weekly
Ground Cover Maintenance
Trim
Monthly
Fertilize
Twice a year
Pest and Weed control
As needed
Visual Inspection
Weekly
Shrub, Vine, and Tree Maintenance
Trim
4 /year
Fertilize
Twice a year (once /year for trees)
Restake /Check
Each site visit/every two weeks min.
Visual Inspection
Weekly
Hardsca a Maintenance
Each site visit/weekly min.
Grounds Policing/Litter Removal
Six days per week
Site -Inspection
Six days per week
1 of 1
EXHIBIT F
PARK AND FACILITY AREAS
Sites Requiring Mandatory Early Mowing
loft
Before 7:00 a.m.
lBefore 9:00 a.m.
lBefore 10:00 a.m.
City Hall
38th St. Park
Las Arenas Park
Newport Pier Plaza
Peninsula Park
Oasis Senior Citizens Ctr
West Jetty View
State Beach
W. Newport Park
Ocean Blvd. Bluffs
Ensign View Park
All Libraries
Irvine Terrace Park
All Fire Stations
Balboa Island Park
All Play Areas
San Joaquin Hills Park
Lincoln Athletic Ctr
San Miguel Park
Begonia Park
loft
EXHIBIT G
STANDARD MATERIALS
All material used in maintenance must conform to the products listed below. Any
deviation from the approved list must be approved by the City of Newport Beach before
installation. Any item not mentioned in the Standard Materials list must be approved by
Parks and Tree Maintenance Superintendent.
STANDARD MATERIAL LIST:
1. Febco 825Y RP
2. Rainbird #ST -03UL Snap Tile Connectors
3. Rainbird #PT -55 Snap Tite Sealer
4. Toro Series Sprinklers
5. Griswald DW Series Elect. Valve
6. Rainmaster Evolution DX2
7. Rainmaster EVMV 2 way master valve
8. Rainmaster EVFM Flow sensor
9. Rainmaster EV -SEN ADJ moisture sensor
10. Matco 754 Series Full Port Ball Valve
11. Class 200 PVC Lateral Pipe
12. Class 315 PVC Main Supply Pipe 1 %z" and Larger
13. Schedule 40 PVC Main Supply Pipe 1 %4" and Smaller
14. Rectangular Valve Box - Plastic -18 "L x 12 "Deep
15. Round Valve Box — Plastic — 10"
16. Rainbird #44 Quick Coupling Valve with Vinyl Cover
17. Control Wire: AWG, U.F. 600 -Volt Direct Burial Copper with PVC Insulation
18. Head model to be selected by the City
a. Toro 570 Pop Up
b. Toro 300 Series Stream Rotor -Pop Up
c. Toro XP 300 Series — Pop Up
d. Toro 640 Series — Turf Head
e. Toro 500 Series Shrub Flood Bubbler
f. Toro 2001 Turf Rotor
g. Toro V1550
TURF FERTILIZERS, ETC:
1. All commercial fertilizers must be homogenous.
2. All organic fertilizers must have lowest salinity rate possible
3. No steer nor chicken manure is allowed.
4. All fertilizers, planting medium, humus material, etc. must be City approved.
1 oft
EXHIBIT G
PLANTSTOCK
All selection and condition of the plant material of plant stock, seed, sod, trees, shrubs,
annuals and perennials, flowers, and ground covers must be approved by the Park and
Tree Maintenance Superintendent before planting.
All pesticides proposed to be used must be submitted to City with application location
and written recommendation from the Contractor's Pest Control Advisor prior to use. All
materials must be properly labeled and certified for intended use. Proper and legal
disposal of any and all pesticides used is solely the responsibility of the Contractor. All
State, County, and City laws regarding pesticide use and disposal must be followed.
2 of 2
EXHIBIT H
REQUIRED REPORTS
1. Annual Maintenance Schedule
2. Weekly Maintenance Schedule
3. Weekly Performance Report
4. Monthly Chemical Use Report (as sent to County Agriculture
Commission)
5. Monthly Fertilizer Use Report
6. Proposed Pesticide List with EPA numbers
7. Monthly Phone Log with action taken
8. Weekly irrigation inspection check list (to include controller and site
inspection for all sites and a list of any repairs required)
9. Monthly irrigation controller programming charts
10. Extra work approval list
11. Weekly maintenance inspection list for all sites
12. Manual irrigation schedule
13. Annual pesticide safety training records
14. Required tailgate safety meeting records
15. Monthly maintenance report
16. Monthly greenwaste recycling report
Iof1
EXHIBIT I
UNIT PRICES
A. The Contractor agrees that for requested and/or required changes in the scope of
work, including additions and deletions on work not performed, the contract sum shall be
adjusted in accordance with the following unit prices, where the City elects to use this
method in determining costs.
B. Contractor is advised that the unit prices will enter into the determination of the
contract award. Unreasonable prices may result in rejection of the entire bid proposal.
Unit prices listed below refer to all items installed and the construction documents and
include all costs connected with such items; including but not limited to, materials, labor,
overhead, and profit for the Contractor.
C. The unit price quoted by the Contractor shall be those unit prices that will be
charged or credited for labor and materials to be provided regardless of the total number
units and/or the amount of labor required for added or deleted items of work.
D. All work shall be performed in accordance with specifications described in the
contact and exhibits.
FUNCTION COST /UNIT OF MEASURE
TURF
Turf Mow -Reel Blade
$2.25/1000 Sq. Ft.
Turf Mow -Rotary Blade
$1.5011000 Sq. Ft.
Turf Mow and Clippings Picked Up
$1.65/1000 Sq. Ft.
Turf Edge
$2.50/1000 Linear Ft.
Turf String Trim
$3.25/1000 Linear Ft.
Turf Chemical Edge 6" Swath
$7.00/1000 Linear Ft.
Turf Chemical Edge 12" Swath
$14.00/1000 Linear Ft.
Turf Aerify
$2.30 /1000Sq.Ft.
Turf Fertilize
$2.10/1000 Sq. Ft.
Turf Dethatch/Renovate
$150.00 /Acre
Turf Sweeping
$5.1511000 Sq. Ft.
Flail Mow of Natural Areas
$140.00 /Acre
HARDSCAPE
Cleaning and weed abatement $6.50/1000 Sq. Ft.
GROUNDCOVERS
Mow $2.25/1000 Sq. Ft
Edge $2.60/1000 Linear Ft.
Fertilize $2.75/1000 Sq. Ft.
1 of2
EXHIBIT I
PEST CONTROL
Turf disease /insect spray
$22.89/1000
Sq. F.
Boom Application
$10.5011000
Sq. Ft.
Hand Application
$19.50/1000
Sq. Ft.
Turf Broadleaf Spray
Up to 8 Feet
$20.00 /Tree
Boom Application
$10.00 /1000
Sq. Ft.
Hand Application
$19.00/1000
Sq. Ft
Groundcover disease /insect spray
$19.50/1000
Sq. Ft.
Shrub disease /insect spray
$21.00/1000
Sq. Ft.
Soil Sterilant Applicant
$22.50/1000
Sq. Ft.
Turf Pre-Emergent
$6.50/1000 Sq. Ft.
Landscape Planter Weed Control
$18.25/1000
Sq. Ft.
General Weed Control Post Emergent
$18.25/1000
Sq. Ft.
SHRUB PRUNING
1 -4 Feet, Lacing
$4.25 /Shrub
1 -4 Feet, Hedging
$3.90 /Shrub
4 plus Feet, Lacing
$6.25 /Shrub
4 plus Feet, Hedging
$5.50 /Shrub
TREE PRUNING
$19.50/Hour
Up to 8 Feet
$20.00 /Tree
PLANTING
$19.50/Hour
1 Gal. Shrub /Tree
$5.00 /Each
5 Gal. Shrub
$16.00 /Each
5 Gal. Tree
$30.00 /Each
15 Gal. Shrub
$50.00 /Each
24" Box Tree
$175.00 /Each
64 Count Flat Groundcover
$15.00/Flat
Turf -Seed and Top Dress
$.38/1000 Sq. Ft.
Turf -Sod
$.65/1000 Sq. Ft.
LABOR
Landscape Maint. Laborer
$10.00/Hour
Landscape Maint. Leadworker
$12.00/Hour
Landscape Maint. Supervisor
$17.00/Hour
Irrigation Specialist
$19.50/Hour
Pest Control Applicator
$19.50/Hour
Tree Trimmer
$19.50/Hour
Equipment Operator
$48.35/Hour
2of2
EXHIBIT J
Park/Facility Maintenance
BID UNIT COSTS
Area
Unit Cost
Balboa Island
$686.28
Ba side Drive
$10,784.40
Ba iew
$7,353.00
Begonia
$5,147.10
Bob Henry
$11,764.80
Bonita Creek
$24,510.00
Buffalo Hills
$36,765.00
Castaways
$12,255.00
Gateway
$980.40
Eastbluff
$34,068.90
Irvine Terrace
$16,740.33
Jasmine View
$2,451.00
Manning Tract
$6,617.70
Old School
$1,960.80
San Joaquin Hills
$9,951.06
San Miguel
$17,941.32
Spyglass Hill
$3,480.42
Spyglass Hill Resevoir
$2,451.00
Sunset View
$1,712.27
SUBTOTAL $207,620.78
Area Unit Cost
,Police Department $4,166.70
SUBTOTAL $4,166.70
GRAND TOTAL $211,787.48
loft
EXHIBIT K
Turfgrass Maintenance
BID UNIT COSTS
Area
Unit Cost
Bolsa
$216.92
Channel Place
$2,169.28
Cliff Drive
$3,253.93
Ensign View
$1,084.64
Galaxy View
$2,169.28
Grant Howald
$5,423.22
Harbor View Nature
$2,169.28
Kings Road
$216.92
"L" Street
$1,084.64
Las Arenas
$433.85
Lido
$1,084.64
Mariners
$10,846.44
Newport Island
$216.92
Newport Shores
$216.92
Oasis Passive
$7,375.57
Ocean Blvd. Bluffs
$2,169.28
Peninsula
$7,592.50
Veteran's Memorial
$867.77
Westcliff
$2,169.28
West Jetty View
$433.85
West Newport
$8,677.15
38th Street
$650.78
SUBTOTAL $60,523.06
Iof2
EXHIBIT K
Turfgrass Maintenance
BID UNIT COSTS
111119UNFwk-roli 1 ::
Area
Unit Cost
Fire Stations:
1
$216.92
2
$216.92
3
$216.92
5
$216.92
6
$216.92
Libraries:
Balboa
$433.85
Corona del Mar
$216.92
Miscellaneous:
CdM State Beach
$2,169.28
City Hall
$2,169.28
Lincoln Athletic Center
$17,354.30
Newport Pier Plaza
$433.85
Oasis Senior Citizens Ctr.
$2,169.28
W. N t Community Ctr.
$216.92
SUBTOTAL $26,248.28
GRAND TOTAL $86,771.34
2 of 2
TOGREEN LandCare =M
Mr. David E. Niederhaus, Director.
General Services Department
City of Newport Beach
3300 Newport Blvd.
Newport Beach, CA 92658
Dear Mr. Niederhaus,
1150 W.'ftenton Avenue
Orange, CA 92868
714 -288 -5955
FAX: 714 -288 -5950
Contractor's
License #774548
August 7,2000
On April 8, 1996, California Landscape Maintenance (CLM) entered into an agreement
with the City of Newport Beach to provide landscape maintenance of City medians and
roadside areas ("Agreement'). The Agreement has renewed annually since 1996, and is
currently in its fourth year.
The purpose of this letter is to inform the City of Newport Beach that CLM was
purchased by TruGreen- ChemLawn Company on August 28,1998. As of August 28,
1998, CLM's operations merged with those of TruGreen- ChemLawn and began to
operate in the City of Newport Beach under the name of TruGreen Landcare. CLM no
longer exists as a separate business entity.
Therefore, please assign the Agreement dated April 8,1996 to TruGreen Landcare. By
Signing this letter, TruGreen Landcare accepts the assignment of the Agreement from
CLM to TruGreen Lancare and will comply with all the terms and conditions of the
Agreement.
You may contact Howard Mees at (714) 363 -0065 if you have any questions regarding
this letter.
Sin erely,
CA 0 rA,
Howard Mees
Regional Manager
Attachment B
RE,E,