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HomeMy WebLinkAbout07 - C-3367 - Washington Street & Balboa Pier Restroom ReplacementTO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: WASHINGTON REPLACEMENT AGREEMENT RECOMMENDATION: September 26, 2000 CITY COUNCIL AGENDA ITEM NO. 7 STREET AND BALBOA PIER RESTROOM - APPROVAL OF PROFESSIONAL SERVICES Authorize the Mayor and the City Clerk to execute a Professional Services Agreement with Ron Yeo, FAIA Architect, Inc., in the amount of $59,259 to prepare plans, specifications, and estimates for replacing Washington Street and Balboa Pier public restrooms. DISCUSSION: The current budget contains appropriations for replacing the Washington Street and Balboa Pier public restrooms. The Washington Street restroom replacement is an important component of the Balboa Village project that was not appropriate for inclusion in the professional services agreement for Village site work. The Balboa Pier restroom replacement is an item funded under the American Trader Oil Spill settlement. To minimize consultant contract costs, staff combined both projects into one design contract and requested proposals from the following consultants to provide professional services for the project: 1. Azizi Architects 2. Michael P. Porter, AIA 3. Bissell Architects 4. Ron Yeo, FAIA Architect, Inc. The only consultant to submit a proposal was Ron Yeo, FAIA Architect, Inc. Ron Yeo is a well - qualified consultant who has previously provided excellent consultant services to the City and staff has negotiated the services and fees described in the attached proposed Professional Services Agreement. SUBJECT: BALBOA VILLAGE IMPROVEMENT PROJECT, CONTRACT NO. 3333 - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT May 23, 2000 Page: 2 Per the agreement, Ron Yeo will prepare design concepts for City review and complete preliminary plans for submittal with Balboa Village plans to the Coastal Commission by December 31, 2000. Ron Yeo will complete final permit -ready plans, specifications, and estimates by May 1, 2001. The construction documents will be prepared in separate packages so that restroom construction may proceed under two contracts, if necessary. The following appropriations provide adequate funds to award this contract: Account Name Account No. Amount Beach Restroom Improvements 7295- C5100567 $ 33,712 Balboa Village 7022- C5100453 $ 25,547 Total $ 59,259 City staff will furnish design surveys, and plan check for the projects. construction will be performed at both possible. Respectfully submitted, PUBLIC WORKS DEPARTMENT Don Webb, Director geotechnical data, environmental documentation, To minimize cost and public inconvenience, restrooms under a combined contract next fall, if By: Robert Stein, P.E. Lloyd on, P.E. Senior Civil Engineer Design Engineer Attachments: Proposed Professional Services Agreement Restroom Location Map PROFESSIONAL SERVICES AGREEMENT FOR WASHINGTON STREET AND BALBOA PIER RESTROOM REPLACEMENT THIS AGREEMENT, entered into this day of 2000, by and between the City of Newport Beach, a Municipal Corporation (hereinafter referred to as "City"), and Ron Yeo, FAIA Architect, Inc., whose address is 500 Jasmine Avenue, Corona del Mar, California 92625 (hereinafter referred to as "Consultant"), is made with reference to the following: RECITALS A. City is a Municipal Corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City must replace public restrooms located along Washington Street and at Balboa Pier. C. City desires to engage Consultant to prepare plans and specifications for said restroom replacements (hereinafter referred to as "Project") upon the terms and conditions contained in this Agreement. D. The principal member of Consultant firm for the purpose of Project is Ron Yeo, AIA. E. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, has successfully negotiated with Consultant, and desires -1- to contract with Consultant under the terms and conditions provided in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the _ day of 200_, and shall terminate on the _ day of , 200_, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the duties set forth in the scope of services, attached hereto as Exhibit "A" and incorporated herein by reference. 3. COMPENSATION TO CONSULTANT City shall pay Consultant for the services in accordance with the provisions of this Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and incorporated herein by reference. No rate changes shall be made during the term of this Agreement without prior written approval of City. Consultant's compensation for all work performed in accordance with this Agreement shall not exceed the total contract price of Fifty Nine Thousand Two Hundred Fifty Nine dollars ($59,259). 3.1 Consultant shall maintain accounting records of its billings which includes the name of the employee, type of work performed, times and dates of all work which is billed on an hourly basis and all approved incidental expenses -2- including reproductions, computer printing, postage and mileage. 3.2 Consultant shall submit monthly progress invoices to City payable by City within thirty (30) days of receipt of invoice, subject to the approval of City and based upon the billing rates as set forth in Exhibit "B ". 3.3 Consultant shall not receive any compensation for extra work without prior written authorization of City. Any authorized compensation shall be paid in accordance with the schedule of the billing rates as set forth in Exhibit "B ". 3.4 City shall reimburse Consultant only for those costs or expenses which have been specifically approved in this Agreement, or specifically approved in advance by City. Such costs shall be limited and shall include nothing more than the following costs incurred by Consultant: A. The actual costs of subconsultants for performance of any of the services which Consultant agrees to render pursuant to this Agreement which have been approved in advance by City and awarded in accordance with the terms and conditions of this Agreement. B. Approved computer data processing and reproduction charges. C. Actual costs and /or other costs and /or payments specifically authorized in advance in writing and incurred by Consultant in the performance of this Agreement. 4. STANDARD OF CARE 4.1 All of the services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional 5911 and technical personnel required to perform the services required by this Agreement and that it will perform all services in a manner commensurate with the community professional standards. All services shall be performed by qualified and experienced personnel who are not employed by City nor have any contractual relationship with City. Consultant represents and warrants to City that it has or shall obtain all licenses, permits, qualifications and approvals required of its profession. Consultant further represents and warrants that it shall keep in effect all such licenses, permits and other approvals during the term of this Agreement. 4.2 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, failure of City to furnish timely information or to promptly approve or disapprove Consultant's work, delay or faulty performance by City, contractors, or governmental agencies, or any other delays beyond Consultant's control. 5. INDEPENDENT PARTIES City retains Consultant on an independent contractor basis and Consultant is not an employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute Consultant or any of Consultant's employees or agents to be the agents or employees of City. Consultant shall have the responsibility for and control over the details in means of performing the work provided that Consultant is in compliance with the terms of this Agreement. CE Anything in this Agreement which may appear to give City the right to direct Consultant as to the details of the performance of the services or to exercise a measure of control over Consultant shall mean that Consultant shall follow the desires of City only in the results of the services. 6. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator, and any other agencies which may have jurisdiction or interest in the work to be performed. City agrees to cooperate with Consultant's services on Project. 7. PROJECT MANAGER Consultant shall assign Project to a Project Manager, who shall coordinate all phases of Project. This Project Manager shall be available to City at all reasonable times during term of Project. Consultant has designated Ron Yeo, Architect, to be its Project Manager. Consultant shall not bill any personnel to Project other than those personnel identified in Exhibit 'B ", whether or not considered to be key personnel, without City's prior written approval by name and specific hourly billing rate. Consultant shall not remove or reassign any personnel designated in this Section or assign any new or replacement person to Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to removal or assignment of non -key personnel. Consultant, at the sole discretion of City, shall remove from Project any of its personnel assigned to the performance of services upon written request of City. -5- Consultant warrants it will continuously furnish the necessary personnel to complete Project on a timely basis as contemplated by this Agreement. B. TIME OF PERFORMANCE Time is of the essence in the performance of the services under this Agreement and the services shall be performed by Consultant in accordance with the schedule specified below. The failure by Consultant to strictly adhere to the schedule may result in termination of this Agreement by City and assessment of damages against Consultant for delay. Notwithstanding the foregoing, Consultant shall not be responsible for delays which are due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the services to be provided for Project, each party hereby agrees to provide notice to the other party so that all delays can be addressed. 8.1 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator not later than ten (10) calendar days after the start of the condition which purportedly causes a delay, but not later than the date upon which performance is due. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays which are beyond Consultant's control. 8.2 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances by telephone, fax, hand delivery or mail. 9. CITY POLICY So Consultant will discuss and review all matters relating to policy and project direction with the Project Administrator in advance of all critical decision points in order to ensure that Project proceeds in a manner consistent with City goals and policies. 10. CONFORMANCE TO APPLICABLE REQUIREMENT All work prepared by Consultant shall conform to applicable city, county, state and federal law, regulations and permit requirements and be subject to approval of the Project Administrator and City Council. 11. PROGRESS Consultant is responsible to keep the Project Administrator and /or his /her duly authorized designee informed on a regular basis regarding the status and progress of the work, activities performed and planned, and any meetings that have been scheduled or are desired. 12. HOLD HARMLESS Consultant shall indemnify, defend, save and hold harmless City, its City Council, boards and commissions, officers and employees from and against any and all loss, damages, liability, claims, allegations of liability, suits, costs and expenses for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, property damages, or any other claims arising from any and all negligent acts or omissions of Consultant, its employees, agents or subcontractors in the performance of services or work conducted or performed pursuant to this Agreement, excepting only the active negligence or willful misconduct of City, its officers or employees, and shall include attorneys' fees and -7- all other costs incurred in defending any such claim. Nothing in this indemnity shall be construed as authorizing, any award of attorneys' fees in any action on or to enforce the terms of this Agreement. 13. INSURANCE Without limiting consultant's indemnification of City, and prior to commencement of work, Consultant shall obtain and provide and maintain at its own expense during the term of this Agreement policy or policies of liability insurance of the type and amounts described below and satisfactory to City. Certification of all required policies shall be signed by a person authorized by that insurer to bind coverage on its behalf and must be filed with City prior to exercising any right or performing any work pursuant to this Agreement. Except workers compensation and errors and omissions policies, all insurance policies shall add City, its elected officials, officers, agents, representatives and employees as additional insured for all liability arising from Consultant's services as described herein. Insurance policies with original endorsements indemnifying Project for the following coverages shall be issued by companies that are admitted to do business in the State of California and assigned Best's A- VII or better rating: A. Worker's compensation insurance covering all employees and principals of Consultant, per the laws of the State of California. B. Commercial general liability insurance covering third party liability risks, including without limitation, contractual liability, in a minimum amount of $1 million combined single limit per occurrence for bodily M injury, personal injury and property damage. If commercial general liability insurance or other form with a general aggregate is used, either the general aggregate shall apply separately to this Project, or the general aggregate limit shall be in a minimum amount of $2 million. C. Commercial auto liability and property insurance covering any owned and rented vehicles of Consultant in a minimum amount of $1 million combined single limit per accident for bodily injury and property damage. D. Professional errors and omissions insurance which covers the services to be performed in connection with this Agreement in the minimum amount of One Million Dollars ($1,000,000). Said policy or policies shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior notice has been given in writing to City. Consultant shall give City prompt and timely notice of claim made or suit instituted arising out of Consultant's operation hereunder. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. Consultant agrees that in the event of loss due to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance, that Consultant shall look solely to its insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing comprehensive general and in automotive liability insurance to either Consultant or City with respect to the services of Consultant herein, a waiver of any right of subrogation which any such insurer of said Consultant may acquire against City by virtue of the payment of any loss under such insurance. 14. PROHIBITION AGAINST TRANSFERS Consultant shall not assign, sublease, hypothecate or transfer this Agreement or any of the services to be performed under this Agreement, directly or indirectly, by operation of law or otherwise without prior written consent of City. Any attempt to do so without consent of City shall be null and void. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation, partnership or joint- venture. 15. OWNERSHIP OF DOCUMENTS Each and every report, draft, work product, map, record and other document reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement shall be the exclusive property of City. Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed documents for other -10- projects and any use of incomplete documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived as against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. Consultant shall, at such time and in such form as City may require, furnish reports concerning the status of services required under this Agreement. 16. CONFIDENTIALITY The information, which results from the services in this Agreement, is to be kept confidential unless the release of information is authorized by City. 17. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of his responsibilities under this Agreement, City agrees to provide access to and upon request of Consultant one copy of all existing record information on file at City. Consultant shall be entitled to rely upon the accuracy of data information provided by City or others without independent review or evaluation. City shall provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. 18. ADMINISTRATION This Agreement will be administered by the Public Works Department. Lloyd Dalton, PE, shall be considered the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator or his -11- authorized representative shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 19. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit and make transcripts or copies of such records. Consultant shall allow inspection of all work, data, documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 20. WITHHOLDINGS City may withhold payment of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work for a period of thirty (30) days from the date of withholding as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of seven percent (7 %) per annum from the date of withholding of any amounts found to have been improperly withheld. -12- 21. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than would have resulted if there were not errors or omissions in Consultant's work, the additional design, construction and /or a restoration expense shall be borne by Consultant. Nothing in this paragraph is intended to limit City's rights under any other sections of this Agreement. 22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other consultants in connection with Project. 23. CONFLICTS OF INTEREST A. Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making or participating in making decisions that will foreseeably financially affect such interest. B. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 24. SUBCONSULTANT AND ASSIGNMENT Except as specifically authorized under this Agreement, the services included -13- in this Agreement shall not be assigned, transferred, contracted or subcontracted without prior written approval of City 25. NOTICES All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the third business day after the deposit thereof in the United States mail, postage prepaid, first class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: City of Newport Beach, attention: Lloyd Dalton 3300 Newport Boulevard P. O. Box 1768 Newport Beach, CA, 92658 -8915 (949) 644 -3328 Fax (949) 644 -3308 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Ron Yeo, FAIA Architect, Inc., Attention: Ron Yeo 500 Jasmine Avenue Corona del Mar, CA 92625 (949) 644 -8111 Fax (949) 644 -0449 26. TERMINATION In the event either part hereto fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, that party shall be -14- deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) days, or if more than two (2) days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) days after receipt by defaulting party from the other party of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the nondefaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 26.1 City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving seven (7) days' prior written notice to Consultant as provided herein. Upon termination of this Agreement, City shall pay to Consultant that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. 27. COMPLIANCES Consultant shall comply with all state or federal laws and all ordinances, rules and regulations enacted or issued by City. 28. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein whether of the same or a different character. 29. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations -15- and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereon. Any modification of this Agreement will be effective only by written execution signed by both City and Consultant. 30. OPINION OF COST Any opinion of the construction cost prepared by Consultant represents his judgment as a design professional and is supplied for the general guidance of City. Since Consultant has no control over the cost of labor and material, competitive bidding or market conditions, Consultant does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to City. 31. COMPUTER DELIVERABLES CADD data delivered to City shall include the professional stamp of the engineer or architect in responsible charge of the work. City agrees that Consultant shall not be liable for claims, liabilities or losses arising out of, or connected with (a) the modification or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of CADD data due to inappropriate storage conditions or duration; or (c) any use by City or anyone authorized by City to use CADD data for additions to this Project, for completion of this Project by others, or for any other project, excepting only such use as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify Consultant for damages and liability resulting from the modification or misuse of such CADD data. All drawings shall be transmitted to the City in Auto Cad version 14 in ".dwg" file format. All written documents shall be transmitted to the City in Microsoft Word -16- 97 and Microsoft Excel 97 and be consistent with Microsoft Office 97. 32. PATENT INDEMNITY Consultant shall indemnify City, its agents, officers, representatives and employees against liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Consultant's drawings and specifications provided under this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FORM: Robin Clauson Assistant City Attorney ATTEST: By: LaVonne Harkless City Clerk CITY OF NEWPORT BEACH A Municipal Corporation By: Mayor City of Newport Beach CONSULTANT 0 Ron Yeo Ron Yeo, FAIA Architect, Inc. f:\ users\pbw\shared\agreements\american traderVestroom repiacemenhyeo agreement -17- AIEPVAO/ZT LJA) Y ---� PM.z"OPe -41 P/EQHEAD 46-0224183 - - -- -pro mo� °� �i sT•�re d Zs.511� i °u• roz•b _� �. oR 9 Y Ep E NSi/ yl 'yo^ •9 , aSTK�•'• � � � 5•j i /�e�1•oi3 80 -0 E✓! oat$ 20 11 8 q /B / q!Z /� i5 9io 900 r \IFIS41 6 Lo PpR�1� BOA P`l�l� STROO Cof PCP NA�rICpL /// AXN1QJT A SCOPE OF WORK Raze and rebuild two restroom buildings- $ 300,000.(54111Jap 1200,000 (plaM) totaling $500,000 including site work# COl V fae ,, PHASE 1 START UP Task 1.1 • Review project scope & schedule with the design team • Give City's project manager a design questionnaire to fill out • Review the project sites and Newport pier with the project manager and maintenance staff for their input and goals Task 1.2 City to furnish the following for review topographic survey base sheet & horizontal control plan Geotechnical report Asbestos report /abatement, if required Task 1.3 • Data collection, review desired fixtures, equipment, base maps, geotec report, topo map, existing utilities - furnished by the City • Review any Police, Zoning & Engineering requirements that might effect the project. (City to provide information & Regulations) • Review goals, space and functional requirements • Receive any requested aesthetic (style) requirements • Review filled out response to the design questionnaire PHASE 2 PRELIMINARY DESIGN Task 2.1 • Develop electrical and storage room space requirements • Develop preliminary floor plans for review • Develop alternate site development studies along with schematic conceptual grading plan (one meeting) Task 2.2 • Based upon the approved floor plan, provide preliminary concept sections and elevation alternates • Finalize the selected alternate design and prepare colored presentation drawings. • Develop anticipated lump sum statement of probable cost • Submit plans for review by the City (second meeting) • Submit plans for City processing of Coastal development permit PHASE 3 CONSTRUCTION DOCUMENTS Task 3.1 • Based upon the approved preliminary plan and elevations, develop construction documents and calculations for both of the restroom buildings including structural, architectural, electrical, & plumbing. Hardscape, Landscape, plans for Balboa Pier RR only. The City will contract with Psomas /Nuvis for the sitework on Washington Street RR. • Coordinate the buildings with the design team to make sure that all issues are addressed (path of travel, drainage, utilities, etc.) • Review Psomas /Nuvis plans for computability Task 3.2 • Plot and submit for review at the 50% review stage. • Provide a statement of probable lump sum construction cost • Optional add- provide a detailed construction cost breakdown • Optional add - Renderings, model, color & material board Task 3.3 • Finalize construction documents • Provide & coordinate specifications for the building portion of the project. • Plot and deliver to City for printing and submittal for plan check and final city reviews. Task 3.4 • Make any plan check corrections • Plot and deliver to City a "permit ready" set for printing and bidding PHASE 4 BID PHASES Task 4.1 • Provide any required and requested assistance and response to bidders questions. Task 4.2 • Optional add- Review and comment on final bids PHASE 5 CONSTRUCTION OBSERVATION Task 5.1 • Provide construction assistance by reviewing submittals, RFls, and visiting the project site at appropriate times as requested • Conduct a final walk through and punch list if requested. BALBOA PIER AND WASHINGTON STREET RESTROOM REPLACEMENTS ' CITY OF NEWPORT BEACH SCHEDULE RON YEO FAIA ARCHITECT 2000 2001 4eXH1err .e FEE ARCHITECTURAL CONSULTING SERVICES FOR THE BALBOA PIER AND WASHINGTON STREET RESTROOM REPLACEMENTS. CONSTRUCTION BUDGET $500,000 DESIGN AND CONSTRUCTION DOCUMENTS payable monthly as a percentage of completion. BALBOA PIER $33,712 WASHINGTON STREET $25,547 TOTAL $59,259 CONSTRUCTION ADMINISTRATION - Hourly as required and requested. ($2 to 3,000 per month) The above fee includes in house reproduction for review and checking. Final Review & Bid sets to be furnished by the City. AVAILABLE BUT NOT INCLUDED • Water Quality Management, Traffic control Plans • Offsite improvements • Fire sprinklers, plumbing isometrics, mechanical ventilation • Alarm, video systems • Changes to previously approved plans or scope of work WE EXPECT THE CITY TO PROVIDE: • Geotechnical report along with the City's determination of their desired "level of risk" for the project. • Topographic survey @ 1/8" or 1 /10" for each site showing all surface improvements, 1/2 foot contours and spot elevations for joining improvements as well as existing utility locations, inverts existing water pressure & easements. Furnish CADD electronic file with appropriate layers as approved by our civil engineer and a reproducible plan that will act as the base sheet & horizontal control plan for our construction documents. Work to be of the highest quality of the profesion. • The City will contract with Psomas /Nuvis for the sitework for the Washington Street RR. • Toxic and asbestos report • CEQA & Coastal Development permit process • Contract administrator for coordinating and administration the project • Boilerplate specifications & bid form • Plancheck and approval fees em RON YEO, FAIA ARCHITECT, INC. 500 JASMINE AVENUE CORONA DEL MAR, CALIFORNIA 92625 PHONE: (949) 644 -8111 FAX: (949) 644 -0449 SCHEDULE OF FEES 2000 PRINCIPAL ARCHITECT STRUCTURAL ENGINEERING PROJECT ARCHITECT SENIOR DESIGN ARCHITECT DESIGN ARCHITECT SENIOR DRAFTSPERSON/DESIGNER INTERMEDIATE DRAFTSPERSON/DESIGNER APPRENTICE DRAFTSPERSON/DESIGNER PROFESSIONAL ADMINISTRATIVE STAFF PER DIEM/OUT OF SOUTHERN CALIFORNIA = $1000/DAY + EXPENSES. REIMBURSABLE EXPENSES x 1.15 $ 115.00/HR. 100.00/HR. 80.00/HR. 70.00 /HR. 65.00/HR 55.00/HR. 50.00/HR. 40.00/HR. 40.00/HR. 1. TRAVEL COSTS ON BEHALF OF THE PROJECT (SITE VISITS, CONFERENCE, ETC.) AT .30/MILE. 2. COMMUNICATIONS AND DELIVERY ON BEHALF OF THE PROJECT. 3. FEES PAID FOR SECURING APPROVALS FROM AUTHORITIES. 4. EXPENSE OF REPRODUCTION, CAD PLOTTING, PICK -UP AND DELIVERY. 5. SPECIALIZED SUBCONSULTANTS. 6. SPECIAL INSURANCE REQUIREMENTS. 7. DETAILED COST ESTIMATES. ALL STATEMENTS SHALL BE RENDERED MONTHLY FOR COMPENSATION AND EXPENSES AND SHALL BE PAID WITHIN TEN (10) DAYS. MONTHLY CHARGES FOR UNPAID OR OVERDUE ACCOUNTS BEYOND FIFTEEN (15) DAYS OF BILLING DATE ARE CHARGED AT 1.5 PERCENT OF THE AMOUNT DUE, COMPOUNDED MONTHLY, WHICH IS AN ANNUAL PERCENTAGE RATE OF 18 %. IN THE EVENT THAT RON YEO, FAIA ARCHITECT, INC. SHOULD REQUIRE THE SERVICES OF AN ATTORNEY FOR THE COLLECTION OF ANY SUMS DUE UNDER THIS AGREEMENT, THE CLIENT AGREES TO PAY SAID REASONABLE ATTORNEY'S FEES TOGETHER WITH ANY COSTS INCURRED IN SAID COLLECTION. RETAINER FIVE PERCENT (5 %) OF THE FEE IS PAYABLE IN ADVANCE AND WILL BE CREDITED TO THE FINAL BILLING.