HomeMy WebLinkAbout09 - C-3373 - Balboa Boulevard Design ImprovementsSeptember 26, 2000
CITY COUNCIL AGENDA
ITEM NO. 9
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: DESIGN OF IMPROVEMENTS ON BALBOA BOULEVARD FROM 12TH
STREET TO MEDINA WAY AND ON NEWPORT / BALBOA BOULEVARD
FROM 26TH STREET TO 16TH STREET, CONTRACT NO. 3373 -
APPROVAL OF PROFESSIONAL SERVICES AGREEMENT
RECOMMENDATION:
Approve a Professional Services Agreement with KFM Engineering Inc., of Foothill
Ranch, California, for professional engineering services for a contract price of
$231,580.
DISCUSSION
As part of the City's adopted FY 00 -01 Capital Improvement Program, staff invited five
engineering firms to submit their proposals to provide engineering design services for
the following two Arterial Highway Rehabilitation Program (AHRP) projects on the
Peninsula:
• Balboa Boulevard from 12th Street to Medina Way
• Newport/Balboa Boulevard from 26th Street to 16th Street
These projects are funded for construction in FY 01 -02 ($2,530,000) and FY 02 -03
($2,120,000) respectively, through the federal AHRP and City Gas Tax Funds. The
scope of the professional services will include survey, utility investigation and
coordination, pavement studies, hydrology and hydraulic studies to design the drainage
systems, striping plans, traffic control plans, street design, specifications, cost
estimates, and federal processing of the contract documents through Caltrans. The
project between 26th and 16th Streets will need to be coordinated with the underground
utility district in the same area.
Four firms responded to the City's request for proposals:
• Berryman & Henigar
• Huitt- Zollars
• KFM Engineering
• Van Dell
SUBJECT: DESIGN OF IMPROVEMENTS ON BALBOA BOULEVARD FROM 12TH STREET TO MEDINA WAY AND ON
NEWPORT / BALBOA BOULEVARD FROM 26TH STREET TO 16TH STREET, CONTRACT NO. 3373 - APPROVAL
OF PROFESSIONAL SERVICES AGREEMENT
September 26, 2000
Page 2
Staff independently reviewed the firms' qualifications, past experience on similar
projects, and availability, and ranked KFM Engineering, Inc., (KFM) the highest. Upon
selection, staff negotiated with KFM to provide the necessary scope of services for a
fee of $231,580.
KFM has completed engineering services competently and professionally on similar
projects for our City and other local agencies in Southern California.
Funds for this project are available in the following accounts:
Account Name
Balboa Boulevard, 12th Street to Medina Way
Balboa /Newport Boulevard, 26th to 16th Street
Respectfully submitted,
(Z—) )
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By:
Bill Patapoff
City Engineer
Attachments: Project Location Map
Professional Services Agreement
Exhibit "A" Scope of Services
Exhibit "B" Schedule of Hourly Billing Rates
Account Number Amount
7181- C5100582 $115,520
7181- C5100593 $116,060
TOTAL $231,580
V
NEWPORT & BALBOA BOULEVARDS
26TH STREET TO 16TH STREET
NOT TO SCALE
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BALBOA BLVD. RECONSTRUCTION
'PORT 12TH STREET TO MEDINA WAY
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FRONT
NOT TO SCALE
PROFESSIONAL SERVICES AGREEMENT
FOR
NEWPORT BOULEVARD FROM 26'" STREET TO 16' STREET AND
BALBOA BOULEVARD FROM 12' STREET TO MEDINA WAY
THIS AGREEMENT, entered into this day of 2000, by and
between CITY OF NEWPORT BEACH , a Municipal Corporation (hereinafter referred to
as "City "), and KFM Engineering, Inc., whose address is 26632 Towne Centre Drive,
Suite 240, Foothill Ranch, California, 92610, (hereinafter referred to as "Consultant'), is
made with reference to the following:
RECITALS
A. City is a I file ;cipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
B. City is planning to implement improvements to Newport Boulevard and
Balboa Boulevard hereinafter referred to PROJECT.
C. City desires to engage Consultant to provide professional engineering
services for roadway rehabilitation and drainage system improvements on
two Arterial Highway Rehabilitation Projects (AHRP): (1) Newport and
Balboa Boulevards from 26`h Street to 16'" Street and (2) Balboa Boulevard
from 12`" Street to Medina Way upon the terms and conditions contained in
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this Agreement.
D. The principal member for the Consultant for the purpose of this Project is
Rick Kreuzer, P.E., President.
E. City has solicited and received a proposal from Consultant, has reviewed
the previous experience and evaluated the expertise of Consultant and
desires to contract with Consultant under the terms of conditions provided in
this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the 26th day of September 2000,
and shall terminate on the 30th day of September 2003, unless terminated earlier as set
forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as two Exhibit "A's" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit 'B" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement shall not exceed the total contract price of
two hundred thirty one thousand five hundred eighty dollars ($231,580). The segment on
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Balboa Boulevard from 12th Street to Medina Way is $115,520 and the segment on
Newport Boulevard from 26th Street to 16th Street is $116,060.
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
computer printing, postage and mileage.
3.2 Consultant shall submit monthly invoices to City payable by City within thirty
(30) days of receipt of invoice subject to the approval of City.
3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in accordance
with the schedule of the billing rates as set forth in Exhibit 'B ".
3.4 City shall reimburse Consultant only for those costs or expenses which
have been specifically approved in this Agreement, or specifically approved in advance by
City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the services
which Consultant agrees to render pursuant to this Agreement which have
been approved in advance by City and awarded in accordance with the
terms and conditions of this Agreement.
B. Approved computer data processing and reproduction charges.
C. Actual costs and /or other costs and /or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
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4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
represents and warrants to City that it has or shall obtain all licenses, permits,
qualifications and approvals required of its profession. Consultant further represents and
warrants that it shall keep in effect all such licenses, permits and other approvals during
the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's work promptly, or delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control
or without Consultant's fault.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
to constitute Consultant or any of Consultant's employees or agents to be the agents or
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employees of City. Consultant shall have the responsibility for and control over the details
in means of performing the work provided that Consultant is in compliance with the terms
of this Agreement. Anything in this Agreement which may appear to give City the right to
direct Consultant as to the details of the performance of the services or to exercise a
measure of control over Consultant shall mean that Consultant shall follow the desires of
City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign PrJect' to -a project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated Rick Kreuzer, P.E. to be its Project
Manager. Consultant shall not bill any personnel to Project other than those personnel
identified in Exhibit 'B ", whether or not considered to be key personnel, without City's prior
written approval by name and specific hourly billing rate. Consultant shall not remove or
reassign any personnel designated in this Section or assign any new or replacement
person to Project without the prior written consent of City. City's approval shall not be
unreasonably withheld with respect to removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously furnish the necessary personnel to complete
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Project on a timely basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement
and the services shall be performed by Consultant in accordance with the schedule
specified below. The failure by Consultant to strictly adhere to the schedule may result in
termination of this Agreement by City, and the assessment of damages against
Consultant for delay. Notwithstanding the foregoing, Consultant shall not be responsible
for delays which are due to causes beyond Consultant's reasonable control. However, in
the case of any such delay in the services to be provided for Project, each party hereby
agrees to provide notice to the other party so that all delays can be addressed.
8.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Adminisiraioi not later than ten (10) calendar days after the start - .. -...
of the condition, which purportedly causes a delay, and not later than the date upon which
performance is due. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays, which are beyond
Consultant's control.
8.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
either telephone, fax, hand delivery or mail.
9. CITY POLICY
Consultant will discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that the Project proceeds in a manner consistent with City goals and policies.
M
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Project Administrator and /or his/her duly
authorized designee informed on a regular basis regarding the status and progress of the
work, activities performed and planned, and any meetings that have been scheduled or
are desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions,--officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement of
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work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
described herein.
All insurance policies shall be issued by an insurance company certified to do
business in the State of California, with original endorsements, with Best's A- VII or better
carriers, uniess otherwise approved by City Risk Manager. —
A. Worker's compensation insurance covering all employees and principals of
Consultant, per the laws of the State of California.
B. Commercial general liability insurance covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance covering any owned and
rented vehicles of Consultant in a minimum amount of $1 million combined
single limit per accident for bodily injury and property damage.
D. Professional errors and omissions insurance which covers the services to
be performed in connection with this Agreement in the minimum amount of
one million Dollars ($1,000,000).
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
Consultant agrees that in the event of loss due to any of the perils for which it has
__ agreed to provide comprehensive general and automotive" liaiinity "ihsurahUe;" that
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing comprehensive general and automotive liability
insurance to either Consultant or City with respect to the services of Consultant herein, a
waiver of any right of subrogation which any such insurer of said Consultant may acquire
against City by virtue of the payment of any loss under such insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
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outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty -five percent (250) or more of the assets of the
corporation, partnership or joint-venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented -to hp- %litable.for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
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confidential unless the release of information is authorized by City.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one
copy of all existing record information on file at City and will provide all such
materials in a timely manner so as not to cause delays in Consultant's work
schedule.
B. Provide blueprinting, copying and other services through City's reproduction
company for each of the required submittals. Consultant will be required to
coordinate the required submittals with City's reproduction company. All
other reproduction- Wli oe -the responsibility of Consultant and as defined
above.
18. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Bill
Patapoff, City Engineer shall be considered the Project Administrator and shall have the
authority to act for City under this Agreement. The Project Administrator or his/her
authorized representative shall represent City in all matters pertaining to the services to
be rendered pursuant to this Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
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clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with icsNect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and/or a restoration expense shall be bome by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
Agreement.
22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
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23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of iris Section.
24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted
without prior written approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
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All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
Bill Patapoff, City Engineer
City of Newport Beach
3300 Newport Boulevard
P. O. Box 1768
Newport Beach, CA, 92658 -8915
(949) 644 -3311
Fax (949) 644 -3318
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Attention: Rick Kreuzer, P.E.
President
KFM Engineereing, Inc.
26632 Towne Centre Drive, Suite 240
Foothill Ranch, CA 92610
(949) 580 -3838
Fax (949) 580 -3837
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) days, or if more than two (2) days are reasonably required to cure the default
and the defaulting party fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other party of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
nondefaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
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26.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition -cori'iained herein whether of the same or a
different character.
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding
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or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
31. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer in
responsible charge of the work. City agrees that Consultant shall not be liable for claims,
liabilities or losses arising out of, or connected with (a) the modification or misuse by City,
or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of
CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or
anyone authorized by City, of CADD data for additions to this Project, for the completion
of this Project by others, or for any other project, excepting only such use as is
authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to
indemnify Consultant for damages—=d liability -resulting from the modification or misuse
of such CADD data.
All drawings shall be transmitted to the City in Auto Cad version 14 in ".dwg" file
format. All written documents shall be transmitted to the City in Microsoft Word 97 and
Microsoft Excel 97 and be consistent with Microsoft Office 97.
32. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
drawings and specifications provided under this Agreement.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
Robin Clauson
Assistant City Attorney
ATTEST:
By:
LaVonne Hai kiess
City Clerk
CITY OF NEWPORT BEACH
A Municipal Corporation
By:
Mayor
City of Newport Beach
CONSULTANT
Bv:
Rick Kreuzer, P.E.
President
f\users\pbvAshared\agreements \fy 00 -01 \kfm- Balboa & medina way ahrp.doc
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KFM
E NG IN EER ING, INC. AUG 2 n
EXIA t�AT °A " tlU
August 28, 2000
Mr. Bill Patapoff, P.E.
City of Newport Beach
Public Works Department
3300 Newport Boulevard
Newport Beach, CA 92658
RE: Revised Proposal for Professional Engineering Services for Newport / Balboa
Boulevard from 26`h Street to 16`h Street.
Dear Mr. Patapoff:
KFM appreciates the opportunity to submit this proposal. We believe we are very well qualified
for the subject project, having completed numerous roadway rehabilitation projects under the
AHRP program over the last three years.
Our proposal is formatted as follows:
- - Section 1.0
Section 2.0
Section 3.0
Section 4.0
Section 5.0
Project Overview
Scope of Work
Manhour Allocation
Schedule
Qualifications
Per the request of the RFP, we have enclosed our proposed fee in a separate sealed envelope.
Once again we appreciate the opportunity to be of further service to the City of Newport Beach.
If you have any questions regarding this proposal, please do not hesitate to give me a call.
Res Ily submitted:
Rick Kreuzer, P.E.
President
26632 Towne Centre Drive • Suite 240 • Foothill Ranch • California • 92610
Ph: 949.580.3838 Fax: 949.580 3837
1.0 PROJECT OVERVIEW
The City of Newport Beach has solicited proposals for the design of improvements to Newport
Boulevard from 26th to 21St Street and to Balboa Boulevard from 21St to 16th Street. The
improvements will include the rehabilitation / reconstruction of the roadway and the construction
of drainage systems. Parkway improvements in the form of new curb and gutter, sidewalk, and
access ramps will be implemented, as warranted.
In preparation of this proposal, KFM has:
• Collected all as -built drawings for the project
• Conducted a thorough field review of the project and developed a
comprehensive photo log to document existing site conditions.
• Collected and reviewed City drainage atlas sheets for the project
area.
• Obtained and reviewed the Pavement Report for Newport Boulevard
from 19th Street to 26u' Street, prepared by OCPFRD.
• Discussed the project with City staff.
• Discussed the project with Steve Marvin of Labelle Marvin.
We believe these research efforts have given us a good understanding of the project
requirements and the key issues, as summarized below, which we believe will need to be
addressed for successful completion of the project.
KEYISSUES
INNOVATIVE REHABILITATION STRATEGIES
Innovative, cost effective solutions to improve the condition of the Newport and Balboa
Boulevard roadway sections will be our primary focus. As stated, the County of Orange has
completed a Pavement Report for the section of the project between 19`" and 26`" street. This
report calls for a combination of removals and grinding followed by A.C. deeplift sections (for
those areas removed) and a final 0.15 Asphalt Rubber Hot Mix (ARHM) cap. A 0.15' Tire
Modified Asphalt Concrete (TMAC) is also proposed as an alternative to the 0.15' ARHM cap.
KFM will be utilizing the services of Labelle Marvin (LM) for the preparation of a Pavement
Report for the remaining section of the project along Balboa Boulevard from 19th to 16th Street.
Additionally, LM will be reviewing the County data and recommendations for the 26th to 19th
segment and proposing additional strategies for consideration. .
In order to arrive at a preferred rehabilitation strategy, two primary design elements need to be
considered. These elements are discussed on the following page.
❖ Vertical Considerations — Many times the rehabilitation strategy which appears to be the
most cost effective solution at the onset does not result in the best long term solution.
As an example, a roadway which is in fair to poor condition may require a thicker overlay
on the order of 3 to 4 inches. While this approach may result in the best unit price
rehabilitation strategy, it may also result in much steeper roadway crossfalls and /or an
irregular roadway cross slope condition, neither of which results in a road with good
rideability. This is particularly important when you have a project which, like the project
at hand, consists of fairly irregular cross fall conditions and defined edge conditions
(curb and gutter both sides). This example serves to point out the critical
interrelationship between pavement improvement strategies and the vertical design
component of a project. In other words, a perfectly applicable solution, from a pavement
improvement perspective, may not be feasible if the vertical design criteria for the project
cannot be satisfied. KFM and Labelle Marvin understand this critical interrelationship,
having completed an excess of 20 roadway rehabilitation projects together over the last
5 years. We will work very closely on this project to develop the very best strategy for
improvement of Newport / Balboa Boulevard.
A specific concern with respect to the vertical design of the roadway will be the drainage
conditions at the east end of the project between 18th and 16th Street. As evidenced in
the photograph below, there are four inlets which are in the center of the eastbound
travelway.
During the design process, it will be imperative to reconstruct the crossfall of the
roadway in these areas to get the runoff to flow to the sides of the street and keep the
travelway as dry as possible. Once again, KFM will work closely with Labelle Marvin to
"many" this vertical design issue to the proposed pavement improvement strategies.
❖
Budget — Another important tool to obtaining the best improvement strategies for a
project is knowing the construction budget for a project. This "sets the bar' for us and
gives us a target number to improve upon.
In summary, we cannot emphasize enough that the development of innovative and cost
effective improvement strategies are very much a collaborative effort between the engineer and
pavement specialists. KFM and Labelle Marvin bring this close working relationship as well as a
wealth of roadway rehabilitation design experience to the subject project.
DRAINAGE
Currently, the project area is drained by a network of inlets and pipes which outfall to the Bay at
five locations, summarized as follows:
• 30 inch CMP in 26th Street
• 15 inch RCP in 21st Street
• 24 inch PVC in 19th Street
• 12 inch ACP in 1 8t Street
• 18 inch CAP in 15th Street. Although outside the project limits, this outfall
pipe drains the project via a 12 inch CMP in Balboa Boulevard from 19th
Street to the east.
Improvement to the drainage system will be a critical component of the project. Improper
roadway drainage is one of the leading contributors to the degradation of a roadway surface. It
will be KFM's charge to improve the drainage situation in the project area. This will be
accomplished by upgrading existing underground and/ or constructing new underground
systems, including new inlets to get the surface run -off out of the travelway and to its outfall to
the Bay as efficiently as possible. KFM will accomplish this by completing a comprehensive
Hydrology and Hydraulic study which will determine the needed improvements. The scope of
work for this study is described in detail in Section 2.0 of this proposal.
CROSS SECTIONING
As evidenced by the preceding discussion, the vertical design component of this project is a
very key consideration. In Newport and Balboa Boulevards, we have roadways which are
relatively irregular with respect to crossfalls. Based upon our field review, we believe it is
imperative to obtain existing cross sections at a tighter than normal interval. We are proposing
to cross section the entire project at 25 foot intervals. Moreover, KFM will also obtain grid
elevations at all intersections to insure that the project drains properly and that all ponding areas
are .eliminated. The attainment of complete and thorough survey information regarding the
existing vertical condition of the roadway will be critical to the development of a plan package
that will not result in "field fitting" during construction.
PROJECT ADMINISTRATION
This project is partly funded with AHRP funds. The AHRP program is subject to Federal
guidelines which are administered by Caltrans District 12. KFM Engineering is currently
processing 6 projects through this program. We understand the plan format requirements and
administrative aspects which are required for Federal projects. Further, we enjoy a very good
working relationship with the Caltrans Local Programs Administrator for the City of Newport
Beach, Mr. Talib Aziz. Mr. Aziz can attest to KFM's knowledge regarding the AHRP and
Federal funding process as a whole.
UTILITY COORDINATION
Utility coordination is a very important aspect of any project. KFM employs a very
comprehensive and detailed approach to coordinating with utility agencies.
PROJECT MANAGEMENT
No project is successful without effective project management. KFM engineering was founded
on the philosophy of providing hands -on, experienced, proactive project management on all
projects. This project will be no exception. Our proposed Project Manager, Rick Kreuzer, has
17 years of design and project management experience. He will not only be involved with
project management and oversight, but will also be involved in day to day design of the project.
We strongly encourage the City of Newport Beach to contact any of our client references cited
herein regarding Mr. Kreuzer's and the balance of KFM Teams' performance on past projects.
2.0 SCOPE OF WORK
Task 1— Data Collection
KFM shall collect and review all record information including, but not necessarily limited to, the
following:
• As -built drawings'
• Utility record drawings
• Right -of -way record maps
• Assessors parcel maps'
• Benchmark information
• Centerline intersection ties
• Drainage Index Maps'
• County Materials Report "
' denotes information already gathered by KFM in preparation of this proposal.
Task 2 — Field Survey
Field survey work shall consist of the following subtasks:
♦ Horizontal/Vertical Tie in centerline monumentation and run
bench loop.
♦ Aerial Control Set aerial targets and tie -in to horizontal /
vertical control.
♦ Cross Sections Survey cross sections will be taken at 25
foot intervals for the entire project stretch.
Elevations shall be obtained at centerline,
lane lines, grade breaks, lip of gutter,
flowline, top of curb and at existing
right -of -way.
♦ Monumentation Locate existing centerline monumentation
and reset with temporary points, as
required.
♦ Surface Topography Locations /elevations will be picked up for all
existing site features (manholes, valves,
pedestals, signs, etc.) within the proposed
right -of -way. This information will
supplement the aerial base sheets.
♦ Subsurface Information Sewer manholes and storm drain inlets,
catch basins and manholes will be dipped to
obtain accurate invert elevations. This
as -built information will be critical to
avoiding utility conflicts during construction.
Task 3 — Aerial Topographic Mapping
Aerial topographic mapping will be completed at 1 " =20' scale for the subject project. Mapping
will extend to a minimum of 20 feet beyond the roadway right -of -way. Contours will be depicted.
at 1 foot intervals. All surface features such as manholes, valves, vaults and the like will be
depicted.
Task 4 — Base Mapping
Aerial mapping will be downloaded into KFM's CADD system. Utilizing information obtained
under Tasks 1 through 3, KFM will plot all property lines, street right -of -way lines, and
underground utility lines.
Task 5 — Field Reviews
The value of conducting thorough Feld reviews on a project cannot be underestimated. KFM
believes very strongly in walking our projects in the field throughout the base mapping and
design stages of a project to insure all design issues are considered. This task will be
particularly important on the subject project due to the variety of conditions which exist within
the project limits.
Thorough field reviews will be conducted by the KFM project team throughout the duration of
the project.
Task 6 — Utility Investigation and Coordination
Utility coordination will be ongoing throughout the duration of this project and will consist of the
following tasks:
♦ Obtain plans showing location and size of all utility lines and appurtenances
within the project area.
♦ Plot utility lines on Base Map (Task 4).
♦ Cross check plotted locations above with field review information to insure that
existing lines are shown in the proper location. Request potholing from utility
companies, as warranted.
♦ Upon finalizing the proposed roadway improvements, determine where potential
utility conflicts exist and where utility modifications are warranted.
♦ Coordinate with affected utility companies regarding conflicts, relocations and
improvements. Two (2) full sets of plans will be submitted for comment to each
utility agency concurrent with all KFM submittals to the City for plan check. All
correspondence with utility companies will be sent via certified mail.
Task 7— Pavement Deflection Study
Labelle Marvin will complete a Pavement Deflection Study for the section of Balboa Boulevard
between 1gt" Street and 16`" Street to determine the required roadway improvement
alternatives. This task will involve the following:
• Non - destructive pavement deflection data shall be gathered from each traveled lane
such that three sensor readings are recorded at each test location at select intervals.
Labelle Marvin, Inc., shall provide Road Rater, operator, recorder and traffic control
as necessary, to protect the traveling public and work force.
During deflection testing operations, notes of visual pavement conditions and /or
distress, cross streets, presence or absence of curb and gutter, and other such
observations shall be logged.
Field data collected shall be returned to the Labelle Marvin office for processing
through their computer. This processing shall produce a typed tabulation of all data
and field notes thereon, which locate the intersections of cross streets, pertinent
landmarks, field conditions, etc. The tabulation shall include the reading of three
Road Rater sensors, as well as the conversion of Road Rater Sensor Number One
to an equivalent Traveling Deflectometer unit.
• An engineering review of test data to isolate or separate limits of similar deflection
response for statistical summary of data (providing the 80th percentile deflection)
shall be made.
• Prior to field sampling operations, Underground Service Alert will be notified, all test
locations marked, and a meeting held, if requested, with concerned utilities to
relocate test sites as necessary.
• Coring and boring of the in -site roadway materials shall be performed at a total of 12
locations to determine pavement thicknesses and to obtain subgrade materials for
further analysis. These corings will be taken to a depth of 3 to 4 feet. All sample
locations will be backfilled and patched. Labelle Marvin shall provide traffic control
during sampling operations.
• The in -place moisture content of the subgrade soil samples removed at each location
shall be determined. Individual or composite samples of subgrade material which
typify the materials encountered shall be selected and subjected to R -Value testing
for replacement section design.
• Using the traffic indices provided by the City and existing pavement thickness
information determined during current or previous coring operations, the 80th
percentile deflection response shall then be compared to known pavement models.
This comparison shall produce overlay requirements for a select design period in
accordance with Caltrans Test Method Number 356, and a service life reading
(Nominal Service Life) for the roadways studied.
A Registered Civil Engineer shall supervise all operations, review all completed data
and incorporate results of deflection testing and pavement conditions. Engineered
recommendations for alternate methods of pavement rehabilitation based upon
deflections and materials analysis shall be provided.
Task 8 — Hydrology and Hydraulic Study
The specific methodology KFM Engineering will implement to complete the hydrology and
hydraulic report for the subject project will consist of a series of steps, summarized as follows:
Step 1 Collect all existing as -built drawings, index maps, and hydrology /hydraulic
reports on file for the project area.
Step 2 Conduct a thorough Feld review to verify drainage boundaries, identify
overland flow direction and to verify existing pick -up points, including both
on -site (within public R/W) and off -site (private property) catchment points
(i.e., inlets, catch basins).
Step 3 Prepare a hydrology map for the existing drainage system. Hydrology
calculations will be prepared for a 10 and 25 year storm event using
AES -RATOC software. 10 and 25 year flows will be shown at all major
confluence locations as well as the outfalls to the Bay.
Step 4 Complete hydraulic calculations for the existing storm drain system for the
10 and 25 year flows. Calculations will be computed using WSPG
software. This step will serve to verify the existing drainage system
deficiencies.
Step 5 Prepare preliminary layout of proposed drainage system improvements,
including proposed catch basin locations.
Step 6 Prepare a hydrology map for the Proposed drainage system identified
under Step 5. Complete hydrology calculations (10/25 year) including
catch basin /inlet hydrology.
Step 7 Complete mainline and catch basin hydraulic calculations to determine if
the proposed system improvements satisfy the City's street flooded width
criteria.
Step 8 Modify the proposed system improvements, as required, and complete
steps 5 through 7, until the hydraulic criteria are satisfied.
The result of Task 8 will be a Hydrology and Hydraulics Report which will be formatted as
follows:
1.0
INTRODUCTION
2.0
STUDY OBJECTIVE
3.0
METHODOLOGY
4.0
EXISTING CONDITIONS
5.0
SYSTEM DEFICIENCIES
6.0
PROPOSED IMPROVEMENTS
Appendix A
- Existing System Hydrology Map and Calculations
Appendix B
- Existing System Hydraulic Calculations
Appendix C
- Proposed System Hydrology Map and Calculations
Appendix D
- Proposed System Mainline Hydraulic Calculations
Appendix E
- Proposed System Catch Basin Sizing and Street Flooded Width
Calculations
This document will be processed along with the Final PS &E for City approval.
Task 9 — Develop Improvement Strategy
The objective of this task is to formulate the improvement strategy for the project prior to
proceeding with final design. The improvement alternatives, along with the corresponding
construction estimates, will be presented to City staff for the purpose of identifying the preferred
strategy for implementation.
Based upon the alternatives identified in the Labelle Marvin report (Task 7) and the Hydrology
and Hydraulic Study (Task 8), in conjunction with our thorough field reviews, KFM will present a
series (probably on the order of three options) of alternatives for treatment of the roadway and
storm drain system.
With respect to roadway rehabilitation, these alternatives will consider options such as
traditional overlay; ARHM overlay; pulverize in- place /cement streettsurface overlay; use of
geotextile fabrics and grids; SAMI; TMAC; and various combinations thereof. Cost estimates will
be developed to accompany each option presented to the City along with our recommendation
for the "optimum" treatment with due consideration given to the budgeting elements of the
project. The drainage improvement scenarios will consist of various rerouting /upsizing of
existing pipes (if necessary) and new storm drain line connections.
Task 10— Geotechnical Boring Logs for Storm Drain Alignment
Based upon the final proposed storm drain alignment, KFM shall utilize the services of Constant
and Dickey (CDI) to perform geotechnical borings. These borings will be drilled to a depth of 10
feet. A log of borings will be developed to classify the subsurface materials encountered and to
identify the depth of groundwater. This information will be included in the project specifications
for the contractors use in prepartion of the project bid.
These borings will be no further apart than 500 feet. We have assumed that 5 borings will_bg_ _
taken for this project.
Task 11— Final PS &E
Based upon the approved strategy resulting from Task 9, KFM will complete the construction bid
documents in the form of finals plans, specifications and estimates (PS &E). We envision the
following plan set:
Description
• Title Sheet .... ...............................
• Typical Sections ..........................
• Details
# Sheets
.................... ..............................1
..................................... ...............................
• Roadway Plan & Profile ........... ...............................
• Storm Drain Plan & Profile ....... ...............................
• Lateral Profiles ........................ ...............................
• Striping Plans .......................... ...............................
• Traffic Control .......................... ...............................
• Cross Sections ........................ ...............................
TOTAL .......................... 50 Sheets
Roadway plan and profile sheets will be prepared at 1 " =20' horizontal and 1 " =2' vertical scale.
The plans will depict all proposed roadway improvements, including the necessary
removal /replacement of existing curb and gutter to correct existing drainage deficiencies.
Replacement of traffic loops and inclusion of all required ADA improvements and new sidewalk
(if desired by City) will be depicted on these drawings. Also any required median modifications
will be included. Profiles will be shown for centerline /crown line, and north and south lips of
gutters. Any grade breaks within the roadway cross section will also be addressed.
Storm drain plan and profile will be prepared at V =20' horizontal and 1 ° =2' vertical scale.
Lateral profiles will be depicted on a separate sheet.
Striping plans will be completed at 1 " =20' scale in double plan format.
Traffic control plans will be prepared at 1 " =20' in double plan format for the `mixed master' area
only. Traffic control plans for all other areas of the project will be the contractors responsibility.
Cross sections will be prepared at 25 foot intervals at a scale of 1" =10' horizontal and 1" =1'
vertical. All existing and proposed elevations and street crossfalls will be shown.
All plans will be prepared using AutoCAD 14.
Specifications will be prepared in conformance with City of Newport Beach format.
Quantities and cost estimates shall be completed for the project and submitted with the plans
along with all project submittals. Cost estimates will be segmented to conform with the funding
programs for the project.
Task 12 — Project Coordination and Meetings
KFM shall provide all necessary coordination activities and attend all project related meetings
for _-the duration of the project. No additional compensation will be requested by.. KFM,
regardless of the number of meetings.
Task 13 — Federal Processing and Compliance
This project is partially funded under the Arterial Highway Rehabilitation Program (AHRP), a
program which is Federally funded and administered by OCTA with technical oversight
responsibilities resting with Caltrans Local Programs staff.
KFM shall complete the project PS &E in conformance with the guidelines for Federally funded
projects contained in the Caltrans Local Programs Manual and the "Reengineering" circular
dated July 1, 1995. Items of work under this task include:
• Conducting field reviews with Caltrans, as required.
• Certifying PS &E compliance.
• Conducting any required meetings with Caltrans to assure Federal and State
compliance.
• Obtaining all necessary permits required for the project.
• Obtaining FNM -76 approval for the project. In order to award a contract for
construction of the project, the City must receive FNM -76 approval from Caltrans.
This FNM -76 approval is obtained by submitting the bid documents and supporting
forms to the Caltrans local representative which are then reviewed and subsequently
approved, at which time the project can be advertised for construction bids. All
necessary work required to obtain this approval is included in our scope of work.
KFM has completed the design and obtained FNM -76 approval for 14 AHRP projects for various
Orange County municipalities in the last 3 years.
Task 14 — Bidding and Construction Support
This task shall include provision of bid addenda and /or plan clarifications, as well as attendance
at the project preconstruction meeting and other pertinent meetings. KFM shall also be
available to City staff during the construction period to answer questions and provide
clarification to plan and specification issues, as needed.
Task 15 — As -Built Drawings
Upon completion of construction, KFM shall complete as -built drawings for the project. One
hard copy set of plans (mylar), along with digital files will be delivered to the City upon
completion.
Task 16 — Reimbursables
KFM shall provide all reimbursables (mileage, printing, plotting, etc.) for the duration of the
project, excluding bid set reproduction which will be the responsibility of the City of Newport
Beach.
3.0 MANHOUR ALLOCATION
Exhibit A below summarizes the manhours, by task, estimated to complete the scope of work
outlined in Section 2.0 of this proposal.
CITY OF NEWPORT BEACH
NEWPORTBALBOA BLVD.
fsom
26th to 164h
MANHOUR ALLOCATION
EXHIBIT A
TASK
KIM STAFF
TOTAL
KFM
ANHOUR.S
SUBS.
TOTAL
PM
PE
D
VE
1. DATA COLLECTION
2
2
4
4
2. FIELD SURVEY
- HoriwntaWMical Control
1
8
9
9
-Aerial Control
2
6
8
8
-Cross Sections & Grids
2
40
42
42
- Monumematiau
1
8
9
9
- Surface Toporaphy
1
241
25
25
- Subsaface Information
1
12
13
13
3, AERIAL TOPOGRAPHIC MAPPING
1
1
30
31
4. BASE MAPPING
4
8
24
36
36
5. FMLD REVIEWS
8
12
20
20
6. unLrfY INVESTIGATION AND COORDINAT ION
2
8
6
16
16
7. PAVEMENT DEFLECTION STUDY
4
4
110
114
8. HYDROLOGY & HYDRAULIC STUDY
24
40
24
88
88
9. DEVELOP IMPROVEMENT STRATEGY
16
24
12
52
52
10. STORM DRAIN GEOTECHNICAL BORINGS
4
4
36
40
11, FINAL P S & E
-Title Shwt 1
1
2
4
7
7
- Typical Sections (1)
4
16
12
1
32
32
- Details(2)
4
24
1 24
51
52
- Rmdmy Plan & Profile 7)
56
64
112
252
252
- Storm Dmin Plan & Profile
28
56
48
132
132
- Lateml Profiles 1
4
12
12
28
28
- Striping Plans 4
2
12
12
26
26
-Tmffic Control Plans 4
4
16
32
52
52
-Cross Sections 23
23
46
80
149
149
- Specifications
16
12
28
28
-Cost Estimate
4
12
16
16
12. PROJECT COORDINATION & MEETINGS
16
12
28
28
13. FEDERAL PROCESSING & COMPLIANCE
4
16
12
32
32
14. BmDING & CONSTRUCTION SUPPORT
4
8
6
18
18
15. AS -BUILT DRAWINGS
2
4
8
14
14
16. REIeBURSABLES
NIA
TOTAL MANHOURS
245
426
428
98
1197
176
1373
4.0 SCHEDULE
The project schedule is depicted graphically on Exhibit B on the following page. This schedule
has been developed based upon an assumed start date of September 5, 2000 and an assumed
agency review duration of five days each for the 50% and final reviews and a review duration of
10 days for the 100% design review. Significant project milestones are summarized as follows:
/Notice to Proceed ........................ ............................... September 26, 2000
Submit PS &E for 50% Design Review ......................... December 12, 2000
Submit PS &E for 100% Design Review .. .........................January 16, 2001
Submit PS &E for Final Review ....... ............................... February 13, 2001
PS &E Approved; Project Complete ............................... February 27, 2001
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5.0 QUALIFICATIONS
KFM Engineering, Inc. has assembled a Project Team which is knowledgeable and experienced
in all aspects of the subject project. The Project Team structure is illustrated on Exhibit C on the
following page. Personal resumes of the key team members identified are enclosed at the end
of this proposal section.
The Project Manager for the project will be Mr. Rick Kreuzer, P.E. Mr. Kreuzer is a Registered
Civil Engineer in California with 17 years of civil engineering experience, including three years
with the Orange County Environmental Management Agency as a construction inspector, one
year as a Project Engineer for a major Orange County contractor and the last eleven years as a
consultant. As the Project Manager, Mr. Kreuzer will have overall technical responsibility for the
project and will be the client's primary contact. He will also have "hands -on" involvement in the
day to day design of the project. His experience is well suited to this project, as summarized
below:
17+ years as a consultant with an emphasis in public works design.
• Numerous storm drain, roadway widening, and reconstruction /rehabilitation projects
completed for various cities in Orange County over the past seventeen years.
• Extensive experience coordinating with utility companies.
• 3 years with OCEMA as field inspector on public works projects. He has a strong
understanding of the construction elements to be considered on a project of this type.
Recent street improvement projects similar in nature to the subject project which Mr. Kreuzer
has managed include:
PROJECT
CLIENT
CONSTRUCTION COST
Artesia Boulevard
Buena Park
$1,200,000
Fairview Road
Costa Mesa
$3,400,000
Yorba Linda Boulevard
Placentia
$1,200,000
Tustin Street
Orange
$1,100,000
Ortega Highway
San Juan Capistrano
$200,000
Del Obispo Road
San Juan Capistrano
$300,000
Katella Avenue
Anaheim
$18,000,000
MacArthur Boulevard
Newport Beach
$700,000
San Miguel Road
Newport Beach
$200,000
Taft Avenue
Orange
$1,500,000
Wit
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ja
6
2
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m
a
0
V
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a
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PROJECT
CLIENT
CONSTRUCTION COST
Main Street
Orange
$850,000
Imperial Highway
La Habra
$30,000,000
Lincoln Avenue
Anaheim
$800,000
Lake Forest Drive
OCPFRD
$3,000,000
Beach Boulevard
Huntington Beach
$1,100,000
Avenido Pico
San Clemente
$400,000
Marguerite Parkway
Mission Viejo
$700,000
Annual Resurfacing Program 94 -95
Dana Point
$500,000
Annual Resurfacing Program 94 -95
Dana Point
$600,000
Annual Resurfacing Program 94 -95
San Juan Capistrano
$600,000
Mr. Kreuzer will be assisted by Jeff Lund. His main area of expertise is in the design of street
widening and rehabilitation projects. Mr. Lund served as the Project Engineer for the vast
majority of the projects listed above. Mr. Lund's experience includes 8 years as a
Design /Project Engineer. Prior to that, Mr. Lund served 5 years as a project inspector for the
City of Santa Barbara where he was responsible for Gtu'-inspection /oversight of all City roadway
and storm drain improvement projects.
Ed Miller, P.E. will be responsible for the design of the traffic elements of the project, including
the development of striping and traffic control plans. Mr. Miller has 16 years of experience in
transportation /traffic design. He also has extensive experience processing Federally funded
projects through Caltrans.
The field surveying for the project will be under the direction of Ted Krull, L. S. Mr. Krull serves
as KFM's survey party chief. He is a Registered Land Surveyor in the State of California with
over 22 years of professional experience.
Arrowhead Mapping of San Bernardino will supply the aerial mapping for the project. They have
worked extensively with KFM over the last 5 years.
Steve Marvin, P.E. of Labelle -Marvin will oversee the pavement deflection study work on the
project. Mr. Marvin is widely recognized as the leading authority regarding pavement analysis
and engineering. Labelle -Marvin has worked on numerous projects with KFM in the past,
including most of the projects mentioned herein.
Brian Constant, P.E. of Constant and Dickey (CDI) will oversee the drilling and development of
boring logs for the proposed storm drain alignment. CDI is currently working on multiple
projects as a subconsultant to KFM.
CIT Y OF NEWPORT BEACH
NEWPORTIBALBOA BLVD.
(mm
26th to 16th
FEE SCHEDULE
EXHIBIT A
TASK
KFM STAFF
TOTAL
XFM
HOURS
LUMP
sum
i
TOTAL
(5115)
(S85)
P
($70)
D
(5170)
1. DATA COLLECTION
2
2
4
$400
2. FIELDSURVEY
- Horizontalfvcrical COMM
1
8
9
$L475
-Aerial ConfM
2
6
8
1 $1,250
- Cross Sections & Grids
2
40
42
$7,030
- Monomentation
1
8
9
$1475
- Surfacer
1
24
25
54,195
- Subsurface lnformation
1
12
13
52,155
3. AERIAL TOPOGRAPHIC MAPPING
1
1
$3,150
53,265
4. BASE MAPPING
4
8
24
36
52,820
5. FIELD REVIEWS
S
12
20
51,940
6. UTILITY DWESTIGATION AND COORDINATION
2
8
6
16
51,330
7. PAVEMENT DEFLECTION STUDY
4
4
$10,300
$10,760
8. HYDROLOGY & HYDRAULIC STUDY
24
40
24
88
$7,840
9. DEVELOP IMPROVEMENT STRATEGY
16
24
12
52
$4,720
10. STORM DRAIN GEOTECHNICAL BORINGS
4
4
$2,500
$2,960
11, FINAL S & E
-TRle Sheet 1
1
2
4
7
$565
-T teal Section 1
4
16
12
32
$2,660
- Demiis 2
4
24
24
52
$4,180
-Rwdu y Plan & Profile 7
84
112
252
$21,420
- Storm Dmin Plan & Pmfde (7
56
48
132
$11,340
- Lateral Profiles 1
12
12
28
$2,320
-Stri in Plans 4)
12
12
16
$2,090
- Traffic Control Plan 4)
E23
16
32
52
54,060
-Cross Section 23
46
80
149
$12,155
-S ifimtions
12
18
$2,860
-Cast Estimate
12
16
$1,480
12. PROJECT COORDINATION &MEETINGS
12
18
$2,860
13. FEDERAL PROCESSING & COMPLIANCE
12
32
$2,660
14. BIDDING & CONSTRUCTION SUPPORT
6
18
$1,560
15. AS -BULT DRAWINGS
8
14
$1,130
16. REIdBURSABLES
$2,000
52,000
TOTAL MANHOURS
TOTAL COSTS
245
$28,175
426
$36,210
428
$32,100
98
$16,660
1197
$17,950
5128,955
LESS IM /a ........................... $11,896
TOTALFEE.... ........... ...... $116,860
EXHIBIT B
KFM ENGINEERING, INC.
SCHEDULE OF HOURLY BILLING RATES
Rates Effective through December 31, 2000
OFFICE PERSONNEL:
Typists, Word Processors ........................ ..............................$ 30.00 /Hr.
Technician ............................................... ..............................$ 45.00 /Hr.
Design Engineers / CADD Operators ...... ............................... $ 70.00 /Hr.
Project Engineers ..................................... ..............................$ 85.00 /Hr.
Project Managers .................................... ............................... $ 115.00/Hr.
FIELD PERSONNEL:
Two -Man Survey Party,
including Truck and Equipment ............... ............................... $ 135.00/Hr.
Three -Man Survey Party,
i =_!uding T=-% z; d Equipment ............... ............................... $ 170.00 11-11r.
SUPPORT & MISCELLANEOUS COSTS:
C.A.D.D. Work Station/ Plotter ................. ...............................
$
25.00 /Hr.
Computer time ........................................ ...............................
$
16.00 /Hr.
Telefax..................................................... ..............................$
2.00 /Pg.
Electronic Distance Measuring Equipment (E.D.M.) ...............
$
55.00 /Day
Survey Trucks ......................................... ...............................
$
0.50/Mile
Other Vehicles ........................................ ...............................
$
0.30 /Mile
Outside services and consultants are billed at direct costs plus 15 %. Blueprints,
reproduction, messenger service, subsistence, travel and other expenses are billed at
direct cost plus 10 %. Terms are net 30 days with 1 Y:% per month interest charges.
The above schedule is for straight time hours.
KFM
LNG] NEER ING. INC
F— Kia 1 k-V VPC,,
August 28, 2000
Mr. Bill Patapoff, P.E.
City of Newport Beach
Public Works Department
3300 Newport Boulevard
Newport Beach, CA 92658
RE: Revised Proposal for Professional Engineering Services for Balboa Boulevard
Improvements from 12th Street to Medina Way.
Dear Mr. Patapoff:
KFM appreciates the opportunity to submit this proposal. We believe we are very well qualified
for the subject project, having completed numerous roadway rehabilitation projects under the
AHRP program over the last three years.
Our proposal is formatted as follows:
SECTION 1.0 ............PROJECT OVERVIEW -
SECTION 2.0 ............SCOPE OF WORK
SECTION 3.0 ............MANHOUR ALLOCATION
SECTION 4.0 ............SCHEDULE
SECTION 5.0 ............QUALIFICATIONS
Per the requirements of the RFP, we have enclosed our proposed fee in a separate sealed
envelope.
Once again, we appreciate the opportunity to be of further service to the City of Newport Beach.
If you have any questions regarding this proposal or require additional information, please do
not hesitate to give me a call.
Respectfully submitted:
Rick Kreuzer, P.E.
President
26632 Towne Centre Drive • Suite 240 • Foothill Ranch • California • 92610
Ph: 949.580.3838 Fax: 949.580.3837
1.0 PROJECT OVERVIEW
The City of Newport Beach has solicited proposals for the design of improvements to Balboa
Boulevard from 12th Street to Medina Way. The improvements will include the
rehabilitation /reconstruction of the roadway and the construction of drainage systems. Parkway
improvements in the form of new curb and gutter, sidewalk, and access ramps will be
implemented, as warranted.
In preparation of this proposal, KFM has:
• Collected all as -built drawings for the project.
• Conducted a thorough field review of the project and developed a
comprehensive photo log to document existing site conditions.
• Collected and reviewed City drainage atlas sheets for the project
area.
• Discussed the project with City staff.
• Discussed the project with Steve Marvin of Labelle Marvin.
We believe these research efforts have given us a good understanding of the project
requirements and the key issues, as summarized below, which we believe will need to be
addressed for successful completion of the project.
KEY ISSUES
INNOVATIVE REHABILITATION STRATEGIES
Innovative, cost effective solutions to improve the condition of the Balboa Boulevard roadway
section will be our primary focus. KFM will be utilizing the services of Labelle Marvin (LM) for
the preparation of a Pavement Report for the project.
In order to arrive at a preferred rehabilitation strategy, two primary design elements need to be
considered, summarized as follows:
❖ Vertical Considerations — Many times the rehabilitation strategy which appears to be the
most cost effective solution at the onset does not result in the best long term solution.
As an example, a roadway which is in fair to poor condition may require a thicker overlay
on the order of 3 to 4 inches. While this approach may result in the best unit price
rehabilitation strategy, it may also result in much steeper roadway crossfalls and /or an
irregular roadway cross slope condition, neither of which results in a road with good
rideability. This is particularly important when you have a project which, like the project
at hand, consists of fairly irregular cross fall conditions and defined edge conditions
(curb and gutter both sides and raised medians in the center). This example serves to
point out the critical interrelationship between pavement improvement strategies and the
vertical design component of a project. In other words, a perfectly applicable solution,
from a pavement improvement perspective, may not be feasible if the vertical design
criteria for the project cannot be satisfied. KFM and Labelle Marvin understand this,
critical interrelationship, having completed an excess of 20 roadway rehabilitation
projects together over the last 5 years. We will work very closely on this project to
develop the very best strategy for improvement of Balboa Boulevard.
A specific concern with respect to the vertical design of the roadway is that a large
portion of the subject project area drains to the raised median area in the center of the
road where it is picked up by inlets in the median. This condition is depicted in the
photographs below:
0
During the design process, KFM will investigate the potential for reconfiguring the
crossfall of the roadway to drain entirely (or primarily) toward the sides where there is
more room available to accommodate flooding in the street and to relieve flooding in the
#1 lanes adjacent to the median. Once again, KFM will work closely with Labelle Marvin
to "marry" this vertical design issue to the proposed pavement improvement strategies.
Budget — Another important tool to obtaining the best improvement strategies for a
project is knowing the construction budget for a project. This "sets the bar" for us and
gives us a target number to improve upon.
In summary, we cannot emphasize enough that the development of innovative and cost
effective improvement strategies are very much a collaborative effort between the engineer and
pavement specialists. KFM and Labelle Marvin bring this close working relationship as well as a
wealth of roadway rehabilitation design experience to the subject project.
DRAINAGE
Currently, the project area is drained by a network of inlets and pipes which outfall to the Bay at
two locations, summarized as follows:
12 inch CAP in 11th Street
18 inch CAP in 10th Street
Improvement to the drainage system will be a critical component of the project. Improper
roadway drainage is one of the leading contributors to the degradation of a roadway surface. It
will be KFM's charge to improve the drainage situation in the project area. This will be
accomplished by upgrading existing underground and/ or constructing new underground
systems, including new inlets to get the surface run -off out of the travelway and to its outfall to
the Bay as efficiently as possible. KFM will accomplish this by completing a comprehensive
Hydrology and Hydraulic study which will determine the needed improvements. The scope of
work for this study is described in detail in Section 2.0 of this proposal.
CROSS SECTIONING
As evidenced by the preceding discussion, the vertical design component of this project is a
very key consideration. Balboa Boulevard is a roadway which has a relatively irregular crossfall
condition. Based upon our field review, we believe it is imperative to obtain existing cross
sections at a tighter than normal interval. We are proposing to cross section the entire project at
25 foot intervals. Moreover, KFM will also obtain grid elevations at all intersections to insure
that the project drains properly and that all ponding areas are eliminated. The attainment of
complete and thorough survey information regarding the existing vertical condition of the
roadway will be critical to the development of a plan package that will not result in "field fitting"
during construction.
PROJECT ADMINISTRATION
This project is partly funded with AHRP funds. The AHRP program is subject to Federal
guidelines which are administered by Caltrans District 12. KFM Engineering is currently
processing 6 projects through this program.
administrative aspects which are required for
working relationship with the Caltrans Local
Beach, Mr. Talib Aziz. Mr. Aziz can attes t
Federal funding process as a whole.
UTILITY COORDINATION
We understand the plan format requirements and
Federal projects. Further, we enjoy a very good
Programs Administrator for the City of Newport
to KFM's knowledge regarding the AHRP and
Utility coordination is a very important aspect of any project. KFM employs a very
comprehensive and detailed approach to coordinating with utility agencies.
PROJECT MANAGEMENT
No project is successful without effective project management. KFM engineering was founded
on the philosophy of providing hands -on, experienced, proactive project management on all
projects. This project will be no exception. Our proposed Project Manager, Rick Kreuzer, has
17 years of design and project management experience. He will not only be involved with
project management and oversight, but will also be involved in day to day design of the project.
We strongly encourage the City of Newport Beach to contact any of our client references cited
herein regarding Mr. Kreuzer's and the balance of KFM Teams' performance on past projects.
2.0 SCOPE OF WORK
Task 1— Data Collection
KFM shall collect and review all record information including, but not necessarily limited to, the
following:
• As -built drawings *
• Utility record drawings
• Right -of -way record maps
• Assessors parcel maps
• Benchmark information
• Centerline intersection ties
• Drainage Index Maps *
* denotes information already gathered by KFM in preparation of this proposal.
Task 2 — Field Survey
Field survey work shall consist of the following subtasks:
♦ HorizontalNertical Tie in centerline monumentation and run
bench loop.
♦ Aerial Control Set aerial targets and tie -in to horizontal /
vertical control.
♦ Cross Sections Survey cross sections will be taken at 25
foot intervals for the entire project stretch.
Elevations shall be obtained at centerline,
lane lines, grade breaks, lip of gutter,
flowline, top of curb and at existing
right -of -way.
♦ Monumentation Locate existing centerline monumentation
and reset with temporary points, as
required.
♦ Surface Topography Locations /elevations will be picked up for all
existing site features (manholes, valves,
pedestals, signs, etc.) within the proposed
right -of -way. This information will
supplement the aerial base sheets.
♦ Subsurface Information Sewer manholes and storm drain inlets,
catch basins and manholes will be dipped to
obtain accurate invert elevations. This
as -built information will be critical to
avoiding utility conflicts during construction.
Task 3 — Aerial Topographic Mapping
Aerial topographic mapping will be completed at 1 " =20' scale for the subject project. Mapping
will extend to a minimum of 20 feet beyond the roadway right -of -way. Contours will be depicted
at 1 foot intervals. All surface features such as manholes, valves, vaults and the like will be
depicted.
Task 4 — Base Mapping
Aerial mapping will be downloaded into KFM's CADD system. Utilizing information obtained
under Tasks 1 through 3, KFM will plot all property lines, street right -of -way lines, and
underground utility lines.
Task 5 — Field Reviews
The value of conducting thorough field reviews on a project cannot be underestimated. KFM
believes very strongly in walking our projects in the field throughout the base mapping and
design stages of a project to insure all design issues are considered. This task will be
particularly important on the subject project due to the variety of conditions which exist within
the project limits.
Thorough field reviews will be conducted by the KFM project team throughout the duration of
the project.
Task 6 — Utility Investigation and Coordination
Utility coordination will be ongoing throughout the duration of this project and will consist of the
following tasks:
♦ Obtain plans showing location and size of all utility lines and appurtenances
within the project area.
♦ Plot utility lines on Base Map (Task 4).
♦ Cross check plotted locations above with field review information to insure that
existing lines are shown in the proper location. Request potholing from utility
companies, as warranted.
♦ Upon finalizing the proposed roadway improvements, determine where potential
utility conflicts exist and where utility modifications are warranted.
♦ Coordinate with affected utility companies regarding conflicts, relocations and
improvements. Two (2) full sets of plans will be submitted for comment to each
utility agency concurrent with all KFM submittals to the City for plan check. All
correspondence with utility companies will be sent via certified mail.
Task 7 — Pavement Deflection Study
Labelle Marvin will complete a Pavement Deflection Study for the section of Balboa Boulevard
between 12`h Street and Median Way to determine the required roadway improvement
alternatives. This task will involve the following:
• Non - destructive pavement deflection data shall be gathered from each traveled lane
such that three sensor readings are recorded at each test location at select intervals.
Labelle Marvin, Inc., shall provide Road Rater, operator, recorder and traffic control
as necessary, to protect the traveling public and work force.
During deflection testing operations, notes of visual pavement conditions and /or.
distress, cross streets, presence or absence of curb and gutter, and other such
observations shall be logged.
Field data collected shall be returned to the Labelle Marvin office for processing
through their computer. This processing shall produce a typed tabulation of all data
and field notes thereon, which locate the intersections of cross streets, pertinent
landmarks, field conditions, etc. The tabulation shall include the reading of three
Road Rater sensors, as well as the conversion of Road Rater Sensor Number One
to an equivalent Traveling Deflectometer unit.
• An engineering review of test data to isolate or separate limits of similar deflection
response for statistical summary of data (providing the 80th percentile deflection)
shall be made.
• Prior to field sampling operations, Underground Service Alert will be notified, all test
locations marked, and a meeting held, if requested, with concerned utilities to
relocate test sites as necessary.
• Coring and boring of the in -site roadway materials shall be performed at a total of 12
locations to determine pavement thicknesses and to obtain subgrade materials for
further analysis. These corings will be taken to a depth of 30 feet.All sample
locations will be backfilled and patched. Labelle Marvin shall provide traffic control
during sampling operations.
• The in -place moisture content of the subgrade soil samples removed at each location
shall be determined. Individual or composite samples of subgrade material which
typify the materials encountered shall be selected and subjected to R -Value testing
for replacement section design.
• Using the traffic indices provided by the City and existing pavement thickness
information determined during current or previous coring operations, the 80th
percentile deflection response shall then be compared to known pavement models.
This comparison shall produce overlay requirements for a select design period in
accordance with Caltrans Test Method Number 356, and a service life reading
(Nominal Service Life) for the roadways studied.
A Registered Civil Engineer shall supervise all operations, review all completed data
and incorporate results of deflection testing and pavement conditions. Engineered
recommendations for alternate methods of pavement rehabilitation based upon
deflections and materials analysis shall be provided.
Task 8 — Hydrology and Hydraulic Study
The specific methodology KFM Engineering will implement to complete the hydrology and
hydraulic report for the subject project will consist of a series of steps, summarized as follows:
Step 1 Collect all existing as -built drawings, index maps, and hydrology /hydraulic
reports on file for the project area.
Step 2 Conduct a thorough field review to verify drainage boundaries, identify
overland flow direction and to verify existing pick -up points, including both
on -site (within public RAN) and off -site (private property) catchment points
(i.e., inlets, catch basins).
Step 3 Prepare a hydrology map for the existing drainage system. Hydrology
calculations will be prepared for a 10 and 25 year storm event using
AES -RATOC software. 10 and 25 year flows will be shown at all major
confluence locations as well as the outfalls to the Bay.
Step 4 Complete hydraulic calculations for the existing storm drain system for the
10 and 25 year flows. Calculations will be computed using WSPG
software. This step will serve to verify the existing drainage system
deficiencies.
Step 5 Prepare preliminary layout of proposed drainage system improvements,
including proposed catch basin locations.
Step 6 Prepare a hydrology map for the proposed drainage system identified
under Step 5. Complete hydrology calculations (10/25 year) including
catch basintinlet hydrology.
Step 7 Complete mainline and catch basin hydraulic calculations to determine if
the proposed system improvements satisfy the City's street flooded width
criteria.
Step 8 Modify the proposed system improvements, as required, and complete
steps 5 through 7, until the hydraulic criteria are satisfied.
The result of Task 8 will be a Hydrology and Hydraulics Report which will be formatted as
follows:
1.0
INTRODUCTION
2.0
STUDY OBJECTIVE
3.0
METHODOLOGY
4.0
EXISTING CONDITIONS
5.0
SYSTEM DEFICIENCIES
6.0
PROPOSEDIMPROVEMENTS
Appendix A
- Existing System Hydrology Map and Calculations
Appendix B
- Existing System Hydraulic Calculations
Appendix C
- Proposed System Hydrology Map and Calculations
Appendix D
- Proposed System Mainline Hydraulic Calculations
Appendix E
- Proposed System Catch Basin Sizing and Street Flooded Width
Calculations
This document will be processed along with the Final PS &E for City approval.
Task 9 — Develop Improvement Strategy
The objective of this task is to formulate the improvement strategy for the project prior to
proceeding with final design. The improvement alternatives, along with the corresponding
construction estimates, will be presented to City staff for the purpose of identifying the preferred
strategy for implementation.
Based upon the alternatives identified in the Labelle Marvin report (Task 7) and the Hydrology.
and Hydraulic Study (Task 8), in conjunction with our thorough field reviews, KFM will present a
series (probably on the order of three options) of alternatives for treatment of the roadway and
storm drain system.
With respect to roadway rehabilitation, these alternatives will consider options such as
traditional overlay; ARHM overlay; pulverize in- place /cement streettsurface overlay; use of
geotextile fabrics and grids; SAMI; TMAC; and various combinations thereof. Cost estimates will
be developed to accompany each option presented to the City along with our recommendation
for the "optimum" treatment with due consideration given to the budgeting elements of the
project. The drainage improvement scenarios will consist of various rerouting /upsizing of
existing pipes (if necessary) and new storm drain line connections.
Task 10 — Geotechnica/ Boring Logs for Storm Drain Alignment
Based upon the final proposed storm drain alignment, KFM shall utilize the services of Constant
and Dickey (CDI) to perform geotechnical borings. These borings will be drilled to a depth of 10
feet. A log of borings will be developed to classify the subsurface materials encountered and to
identify the depth of groundwater. This information will be included in the project specifications
for the contractors use in prepartion of the project bid.
These borings will be no further apart than 500 feet. We have assumed that 5 borings will be
taken for this project.
Task 11— Final PS &E
Based upon the approved strategy resulting from Task 9, KFM will complete the construction bid
documents in the form of finals plans, specifications and estimates (PS &E). We envision the
following plan set:
Description
• Title Sheet ............................
• Typical Sections ...................
• Details ... ...............................
• Roadway Plan & Profile........
• Storm Drain Plan & Profile....
• Lateral Profiles .....................
• Striping Plans .......................
• Cross Sections .....................
# Sheets
TOTAL .......................... 49 Sheets
Roadway plan and profile sheets will be prepared at 1 ° =20' horizontal and V =2' vertical scale.
The plans will depict all proposed roadway improvements, including the necessary
removal /replacement of existing curb and gutter to correct existing drainage deficiencies.
Replacement of traffic loops and inclusion of all required ADA improvements and new sidewalk
(if desired by City) will be depicted on these drawings. Profiles will be shown for
centerline /crown line, and north and south lips of gutters. Any grade breaks within the roadway
cross section will also be addressed.
Storm drain plan and profile will be prepared at 1 " =20' horizontal and 1 " =2' vertical scale.
Lateral profiles will be depicted on a separate sheet.
Striping plans will be completed at V =20' scale in double plan format.
Cross sections will be prepared at 25 foot intervals at a scale of 1 " =10' horizontal and 1" =1'
vertical. All existing and proposed elevations and street crossfalls will be shown.
All plans will be prepared using AutoCAD 14.
Specifications will be prepared in conformance with City of Newport Beach format.
Quantities and cost estimates shall be completed for the project and submitted with the plans
along with all project submittals. Cost estimates will be segmented to conform with the funding
programs for the project.
Task 12 — Project Coordination and Meetings
KFM shall provide all necessary coordination activities and attend all project related meetings
for the duration of the project. No additional compensation will be requested by KFM,
regardless of the number of meetings.
Task 13 — Federal Processing and Compliance
This project is partially funded under the Arterial Highway Rehabilitation Program (AHRP), a
program which is Federally funded and administered by OCTA with technical oversight
responsibilities resting with Caltrans Local Programs staff.
KFM shall complete the project PS &E in conformance with the guidelines for Federally funded
projects contained in the Caltrans Local Programs Manual and the "Reengineering" circular
dated July 1, 1995. Items of work under this task include:
• Conducting field reviews with Caltrans, as required.
• Certifying PS &E compliance.
• Conducting any required meetings with Caltrans to assure Federal and State
compliance.
• Obtaining all necessary permits required for the project.
• Obtaining FNM -76 approval for the project. In order to award a contract for
construction of the project, the City must receive FNM -76 approval from Caltrans.
This FNM -76 approval is obtained by submitting the bid documents and supporting
forms to the Caltrans local representative which are then reviewed and subsequently
approved, at which time the project can be advertised for construction bids. All
necessary work required to obtain this approval is included in our scope of work.
KFM has completed the design and obtained FNM -76 approval for 14 AHRP projects for various
Orange County municipalities in the last 3 years.
Task 14 — Bidding and Construction Support
This task shall include provision of bid addenda and /or plan clarifications, as well as attendance
at the project preconstruction meeting and other pertinent meetings. KFM shall also be.
available to City staff during the construction period to answer questions and provide
clarification to plan and specification issues, as needed.
Task 15 — As -Built Drawings
Upon completion of construction, KFM shall complete as -built drawings for the project. One
hard copy set of plans (mylar), along with digital files will be delivered to the City upon
completion.
Task 16 — Reimbursables
KFM shall provide all reimbursables (mileage, printing, plotting, etc.) for the duration of the
project, excluding bid set reproduction which will be the responsibility of the City of Newport
Beach.
3.0 MANHOUR ALLOCATION
Exhibit A below summarizes the manhours, by task, estimated to complete the scope of work
outlined in Section 2.0 of this proposal.
CITY OF NEWPORT BEACH
BALBOA BLVD.
from
12th to Medina
MANHOVR ALLOCATION
EXHIBIT A
TASK
KIM STAFF
TOTAL
KFM
ANHOURS
SUBS,
TOTAL
PM
PE
CARD
SURVEY
1. DATA COLLECTION
2
2
4
4
2. FIELD SURVEY
- HorizmtalNenical Control
1-
8
9
9
-Aerial Coatml
2
6
8
8
-Cross Sectims &Grids
2
40
42
42
- Monumentatim
1
- S
S
9
- Stfaoe Topography
1
24
25
25
- Subsurface Infomtatim
1
12
13
13
3, AERIAL TOPOGRAPHIC MAPPING
1
1
32
33
4. BASE MAPPING
4
8
24
36
36
5. FIELD REVIEWS
8
12
20
20
6. UTILITY INVESTIGATION AND COORDINATION
2
8
6
16
16
7. PAVEMENT DEFLECTION STUDY
4
4
110
114
8. HYDROLOGY & HYDRAULIC STUDY
24
40
24
88
88
9. DEVELOP IMPROVEMENT STRATEGY
16
24
12
52
52
10. STORM DRAIN GEOTECHNICAL BORINGS
4
1
4
36
40
11. FINAL P S & E
-Title Sheet 1)
1
2
4
7
7
- Typ ical Sections 1)
4
16
12
32
32
- Details(2)
4
24
24
51
52
- Road"y Plan &Profi1e(9)
60
90
124
174
274
-Storm Drain Plan &Profile 8
28
64
48
140
140
- Lateral Profiles 1
4
12
12
28
28
-Stri ing Plans 4
2
12
12
26
26
-Cross Sections 24
24
48
80
151
152
-S ifications
16
12
28
28
- Cost Estimate
4
12
16
16
12. PROJECT COORDINATION & MEETINGS
16
12
18
28
13. FEDERAL PROCESSING & COMPLIANCE
4
16
12
31
32
14. BIDDING & CONSTRUCTION SUPPORT
4
8
6
'8
18
15. AS -BUILT DRAWINGS
2
4
8
14
14
16. REJMBURSABLF.S
N/A
TOTAL MANHOURS
246
426
408
98
1178
178
1356
4.0 SCHEDULE
The project schedule is depicted graphically on Exhibit 6 on the following page. This schedule
has been developed based upon an assumed start date of September 5, 2000 and an assumed
agency review duration of five days each for the 50°x6 and final reviews and a review duration of
10 days for the 100% design review. Significant project milestones are summarized as follows:
Notice to Proceed ........................ ............................... September 26, 2000
Submit PS &E for 50% Design Review ......................... November 21, 2000
Submit PS &E for 100% Design Review ...................... December 12, 2000
Submit PS &E for Final Review .......... ............................... January 2, 2001
PS &E Approved; Project Complete ........ .........................January 16, 2001
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5.0 QUALIFICATIONS
KFM Engineering, Inc. has assembled a Project Team which is knowledgeable and experienced
in all aspects of the subject project. The Project Team structure is illustrated on Exhibit C on the
following page. Personal resumes of the key team members identified are enclosed at the end
of this proposal section.
The Project Manager for the project will be Mr. Rick Kreuzer, P.E. Mr. Kreuzer is a Registered
Civil Engineer in California with 17 years of civil engineering experience, including three years
with the Orange County Environmental Management Agency as a construction inspector, one
year as a Project Engineer for a major Orange County contractor and the last eleven years as a
consultant. As the Project Manager, Mr. Kreuzer will have overall technical responsibility for the
project and will be the client's primary contact. He will also have "hands -on" involvement in the
day to day design of the project. His experience is well suited to this project, as summarized
below:
• 17+ years as a consultant with an emphasis in public works design.
• Numerous storm drain, roadway widening, and reconstruction /rehabilitation projects
completed or Yarious cities in Orange County over the past seventeen years.
• Extensive experience coordinating with utility companies.
• 3 years with OCEMA as field inspector on public works projects. He has a strong
understanding of the construction elements to be considered on a project of this type.
Recent street improvement projects similar in nature to the subject project which Mr. Kreuzer
has managed include:
PROJECT
CLIENT
CONSTRUCTION COST
Artesia Boulevard
Buena Park
$1,200,000
Fairview Road
Costa Mesa
$3,400,000
Yorba Linda Boulevard
Placentia
$1,200,000
Tustin Street
Orange
$1,100,000
Ortega Highway
San Juan Capistrano
$200,000
Del Obispo Road
San Juan Capistrano
$300,000
Katella Avenue
Anaheim
$18,000,000
MacArthur Boulevard
Newport Beach
$700,000
San Miguel Road
Newport Beach
$200,000
Taft Avenue
Orange
$1,500,000
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PROJECT CLIENT CONSTRUCTION COST
Main Street Orange $850,000
Imperial Highway
La Habra
$30,000,000
Lincoln Avenue
Anaheim
$800,000
Lake Forest Drive
OCPFRD
$3,000,000
Beach Boulevard
Huntington Beach
$1,100,000
Avenido Pico
San Clemente
$400,000
Marguerite Parkway
Mission Viejo
$700,000
Annual Resurfacing Program 94 -95
Dana Point
$500,000
Annual Resurfacing Program 94 -95
Dana Point
$600,000
Annual Resurfacing Program 94 -95
San Juan Capistrano
$600,000
Mr. Kreuzer will be assisted by Jeff Lund. His main area of expertise is in the design of street
widening and rehabilitation projects. Mr. Lund served as the Project Engineer for the vast
majority of the projects listed above. Mr. Lund's experience includes 8 years as a
Design /Project Engineer. Prior to that, Mr. Lund served 5 years as a project inspector for the
C.ty of Santa Barbara where he was responsible for field inspection /oversight .call City-roadWay
and storm drain improvement projects.
Ed Miller, P.E. will be responsible for the design of the traffic elements of the project, including
the development of striping and traffic control plans. Mr. Miller has 16 years of experience in
transportation /traffic design. He also has extensive experience processing Federally funded
projects through Caltrans.
The field surveying for the project will be under the direction of Ted Krull, L.S. Mr. Krull serves
as KFM's survey party chief. He is a Registered Land Surveyor in the State of California with
over 22 years of professional experience.
Arrowhead Mapping of San Bernardino will supply the aerial mapping for the project. They have
worked extensively with KFM over the last 5 years.
Steve Marvin, P.E. of Labelle -Marvin will oversee the pavement deflection study work on the
project. Mr. Marvin is widely recognized as the leading authority regarding pavement analysis
and engineering. Labelle -Marvin has worked on numerous projects with KFM in the past,
including most of the projects mentioned herein.
Brian Constant, P.E. of Constant and Dickey (CDI) will oversee the drilling and development of
boring logs for the proposed storm drain alignment. CDI is currently working on multiple
projects as a subconsultant to KFM.
CITY OF NEWPORT BEACH
BALBOA BLVD.
fmm
12th to Medina
FEESCHEDULE
EXHIBIT A
TASK
KFM STAFF
TOTAL
KFM
&MNHOURS
LUMP
sum
TOTAL
($115)
PM
(885)
PE
(870)
CARD
(8170)
SURV Y
1. DATA COLLECTION
2
2
4
2. FIELD SURVEY
-Horiz talNertical Contrd
1
8
9
-Aerial Cmtrol
2
6
8
-Cross Sections & Grids
2
40
42
$
M$3.260$3,375
-Mmum nlatim
1
8
9
- SarfaceT h
1
24
25
- Subsurface Informatim
1
12
13
3. AERIAL TOPOGRAPHIC MAPPING
1
1
4. BASE MAPPING
4
8
24
36
,
S. FIELD REVIEWS
8
12
20
81,940
6. UTI TrY INVESTIGATION AND COORDINATION
2
8
6
1 16
1 81,330
7. PAVEMENT DEFLECTION STUDY
4
4
510,875
811,335
8. HYDROLOGY & HYDRAULIC STUDY
24
40
24
88
$7,840
9. DEVELOP IMPROVEMENT STRATEGY
16
24
12
52
$4,720
10. STORM DRAIN GEOTECHNICAL BORINGS
4
4
$2,500
$2,960
11, FINAL S & E
-Title Sheet 1
1
2
4
7
$565
- Typical Sectims 1
4
- 16
-2
-- 32
$2,660
- Details(2)
4
24
24
52
$4,180
- Rwdmy Plan & Profile 8
60
90
124
274
$23,230
- Storm Drain Plan & Profile (8)
28
64
48
140
$12,020
- Lateral Piles 1)
4
12
12
28
$2,320
-Stri Plans 4
2
12
12
26
$2.090
- Cross Smtims(24)
24
48
80
152
812,440
-S ificmims
16
12
28
82,860
-Cost Estimate
4
12
16
51,480
12. PROJECT COORDINATION & MEETINGS
16
12
28
82,860
13. FEDERAL PROCESSING & COMPLIANCE
4
16
12
32
$2,660
14 BmDING & CONSTRUCTION SUPPORT
1
8
6
18
$1,560
15. AS -BUILT DRAWINGS
2
4
8
14
$1130
16. REIvIBURSABLES
82,000
$2,0 0
TOTAL MANHOURS
TOTAL COSTS
246
828,290
426
536,210
408
830,600
98
816,660
1178
$18,635
$128,355
LESS 10% ........................ $12.836
TOTALFEE._..._._.......... $115,520
EXHIBIT B
KFM ENGINEERING, INC.
SCHEDULE OF HOURLY BILLING RATES
Rates Effective through December 31, 2000
OFFICE PERSONNEL:
Typists, Word Processors ........................ ..............................$ 30.00 /Hr.
Technician .............................................. ............................... $ 45.00 /Hr.
Design Engineers / CADD Operators ....... ..............................$ 70.00 /Hr.
Project Engineers ..................................... ..............................$ 85.00 /Hr.
Project Managers ..................................... ..............................$ 115.00 /Hr.
FIELD PERSONNEL:
Two -Man Survey Party,
including Truck and Equipment ................ ..............................$ 135.00 /Hr.
Three -Man Survey Party,
including Truck and Equipment ............... .........::- ..: ................ $ 170.00 /Hr.
SUPPORT & MISCELLANEOUS COSTS:
C.A.D.D. Work Station/Plotter .................. ..............................$ 25.00 11-1r.
Computertime ........................................ ............:.................. $ 16.00 /Hr.
Telefax..................................................... ..............................$ 2.00 /Pg.
Electronic Distance Measuring Equipment (E.D.M.) ...............$ 55.00 1Day
SurveyTrucks .......................................... ..............................$ 0.50 /Mile
Other Vehicles ........................................ ............................... $ 0.30 /Mile
Outside services and consultants are billed at direct costs plus 15 %. Blueprints,
reproduction, messenger service, subsistence, travel and other expenses are billed at
direct cost plus 10 %. Terms are net 30 days with 11/2% per month interest charges.
The above schedule is for straight time hours.