HomeMy WebLinkAbout11 - C-3318 - City Hall Electrical & Air Conditioning UpgradesOctober 24, 2000
CITY COUNCIL AGENDA
ITEM NO. 11
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: CITY HALL ELECTRICAL AND AIR CONDITIONING UPGRADES,
CONTRACT NO. 3318 — APPROVAL OF CHANGE ORDER
RECOMMENDATIONS:
1. Approve the Revised Plans and Specification for the project.
2. Approve a $20,000 change order to Bay Shore Electric to change the
existing electrical panel installation from a single -phase system to a three -
phase system, and install additional panels as required by the Building
Department.
3. Approve a Budget Amendment to appropriate $20,000 from the
unappropriated General Fund Balance to Account No. 7011- C3120363 to
cover the cost of the change order.
DISCUSSION:
On June 27, 2000, the City Council awarded a $79,500 contract to Bay Shore
Electric of Newport Beach, California, for the City Hall Electrical and Air
Conditioning Upgrades. The contractor performed an initial investigation prior to
starting work and discovered several live conduits and panels that needed
improvements added to the contract.
When the building was built in 1948 a single -phase electrical system was installed.
The contract awarded anticipated upgrading this system and maintaining the
single -phase system as the most cost - effective approach. The Contractor has
suggested converting to a more modem and efficient three -phase system that will
be better suited to future changes and expansion. In addition, it provides for a
better distribution of power throughout the building. The Building Department
concurs that a three -phase system is more appropriate for the power uses in City
Hall.
SUBJECT: CITY HALL ELECTRICAL AND AIR CONDITIONING UPGRADES, CONTRACT NO. 3318
October 24, 2000
Page 2
The change order for the upgrade from a single -phase to three -phase system and
the addition of one supplemental panel amounts to $20,000. This amount
represents a cost increase of approximately 25 percent over the original contract
amount. Staff believes the change order amount is fair and recommends
approval. It is recommended the change order be funded from the
unappropriated General Fund Balance and that $20,000 be appropriated to the
Capital Project Account, City Hall and Corporation Yard Improvements, 7011 -
C3120363.
Respectfully submitte
PI RIKS DEPARTMENT
Don Webb, Director r�
By:
�Y <�'
Mi hael! . S' acon, P.E.
Utilities ineer
Attachment: Budget Amendment
City of Newport Beach
` BUDGET AMENDMENT
2000 -01
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
NO. BA- 010
AMOUNT: S2o,000.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for a change order to the City Hall Electrical and Air Conditioning
Proiect, Contract #3318.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
General Fund Balance
Description
Amount
Debit
$20,000.00
Credit
$20,000.00
Division Number
Account Number
Automatic System Entry.
Signed: 4C'— /G — C, CD
Financial Approval: Administra' a Services Director Date
Signed: 14011t.10140.0
Administrative Appr al: City Manager D
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7011 Facilities Rehab /Remodel
Account
Number
C3120363 City Hall, Corporate Yard/Beach Restore
Division
Number
Account
Number
Division
Number
Account
Number
Amount
Debit
$20,000.00
Credit
$20,000.00
Division Number
Account Number
Automatic System Entry.
Signed: 4C'— /G — C, CD
Financial Approval: Administra' a Services Director Date
Signed: 14011t.10140.0
Administrative Appr al: City Manager D
Signed:
City Council Approval: City Clerk Date