HomeMy WebLinkAbout07 - C-3376 - Corporation Yard Building OJanuary 23, 2001
CITY COUNCIL AGENDA
ITEM NO. 7
TO: Mayor and Members of the City Council
FROM: Public Works Department and General Services Department
SUBJECT: CORPORATION YARD BUILDING "0"- CONTRACT NO. 3376
RECOMMENDATIONS:
1. Find that there was inadequate bid response and reject the sole bid.
2. Direct staff to modify the plans and specifications as necessary and re- advertise the
project for bid.
DISCUSSION:
At 11:00 a.m. on January 9, 2001, the City Clerk opened and read the following bid for
this project:
BIDDER TOTAL BID AMOUNT
Low Lacy Construction $135,796
The low total bid amount is 126 percent above the Engineer's Estimate of $60,000. The
low bidder, Lacy Construction, possesses a General Building Contractor license and
has satisfactorily completed similar prefabricated building projects in many projects.
PROJECT DESCRIPTION:
This project provides for constructing a prefabricated equipment canopy building at the
Corporation Yard. The 72 -foot wide x 75 -foot deep canopy with a clearance height of
14 feet will help shield City trucks from the elements.
Public Works staff prepared plans and specifications for the project. A geotechnical
firm, Bagahi Engineering, Inc., provided soils information to be used for foundation
design atop this former dumpsite. The contract required the contractor to
• furnish the Building Department with plans and calculations for foundations
and a pre- engineered, prefabricated canopy;
• obtain all necessary Building Permits;
• complete contract work within 90 consecutive working days; and
• complete construction within 45 consecutive working days after it is started.
SUBJECT: CORPORATION YARD BUILDING "O" -CONTRACT NO. 3376
January 23, 2001
Page: 2
Despite advertisement of the project for bid per customary City practice and re- faxing
bid notices to at least 18 prefab construction firms, only one bid was received. Staff
contacted the non - bidding firms to determine why they did not place a bid. Responses
included that
• one company was going out of business;
• one company thought that their experience did not meet our specifications;
• some did not construct bonded projects;
• some were too busy with other projects or were at their bonded limit because
of other contract work;
• some felt that the Engineers Estimate was too low; and
• some did not have time to prepare a bid because of foundation complexities,
office slowdowns after the holidays, etc.
Staff has reviewed the foundation issues with Bagahi Engineering, Inc. Certain design
parameters will be clarified that could reduce the cost of foundations for the canopy. In
addition, the Engineer's Estimate should be increased approximately 33 percent because
of the extra foundation work needed due to poor soil. And finally, prospective bidders
indicated they would be more prepared to submit bids for a mid - February bid opening.
Accordingly, staff recommends that the City Council find that the bid response was
inadequate to award the contract. Further, staff recommends that the City Council direct
staff to revise the plans and specifications and the re- advertisement of the project for bid
as soon as possible. Staff has obtained additional names of qualified firms that can be
notified of the re -bid.
Respectfully �rsu ub�bmiittteed,
l.X x,9—
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By: Vr
Lloy alton, P.E.
Design Engineer
Attachment: Project Location Map
7.
GENERAL SERVICES DEPARTMENT
David E. Niederhaus, Director
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LOCATION PLAW
INDUSTRIAL WAY
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592 SUPERIOR AVENUE
EX. WAREHOUSE
PARKING
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CANOPYI r
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PROJECT'SITE
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CORPORATION YARD PLAN
NOT TO SCALE