HomeMy WebLinkAbout08 - C-3384 - Park Playground RefurbishmentJanuary 23, 2001
CITY COUNCIL AGENDA
ITEM NO. 8
TO: Mayor and Members of the City Council
FROM: Public Works, Community Services, and General Services Departments
SUBJECT: PARK PLAYGROUND REFURBISHMENT — AWARD OF CONTRACT NO.
3384
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Find that the apparent low bid of Micon Construction is non - responsive and reject
their bid without prejudice.
3. Award Contract No. 3384 to Green Giant Landscape for the Total Bid Price of
$157,202.00, and authorize the Mayor and the City Clerk to execute the contract.
4. Establish an amount of $8,000.00 to cover the cost of unforeseen work.
DISCUSSION:
At 11:00 A.M on January 10, 2001, the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low Micon Construction 146,311.00
2 Green Giant Landscape 153,602.00'
3 Beador Construction 188,000.00
4 Malibu Pacific Tennis Courts 199.300.00"
5 Ryco Construction 264,462.00
'Corrected total bid amount is $157,202.00
"Corrected total bid amount is $199,296.75
The apparent low bidder, Micon Construction, submitted a letter with their bid (copy
attached) qualifying the bid. In the letter, Micon offers to contract for the work provided
that Miracle playground equipment and Spectraturf rubber surfacing may be substituted
for the Columbia Cascade equipment and Vitraturf surfacing that was specified in the
bid documents.
Public contract law allows for substitute materials when the quality of the substitution is
found to equal or exceed the quality of the materials that were specified. Staff has
researched and compared Micon's substitute materials with the specified materials.
Staff determined that Spectraturf is substantially equal to Vitraturf; however, Miracle's
equipment is not as strong as Columbia's. In addition, Micon's parts list did not include
the swing sets required at three of the park sites. (The bid prices for equipment total
approximately 70 percent of the total bid prices - see attached Bid Summary).
SUBJECT: PARK PLAYGROUND REFURBISHMENT -AWARD OF CONTRACT NO. 3384
January 23, 2001
Page: 2
Accordingly, Staff recommends that the City Council find that Micon's bid is non-
responsive and reject their bid without prejudice.
The second low bid amount is 16 percent above the Engineer's Estimate of
$135,000.00. This disparity may be explained by reviewing the broad range of total bid
amounts, which seems to reflect the abundance of contract work being performed at
this time in Southern California. The second low bidder, Green Giant Landscape, has
satisfactorily performed previous contract work for the City and possesses a General
Engineering Contractor "A" license as specified in the bid documents.
PROJECT DESCRIPTION:
This project provides for:
Replacing certain site improvements at Spyglass Hill Park playground and
constructing drainage improvements within the park
Replacing playground equipment at Spyglass Hill Park and within West
Newport Park at Fern Street and Lugonia Street
Constructing rubberized, poured -in -place safety surfaces in Fern Street,
Lugonia Street, Spyglass Hill, and Peninsula Park playgrounds
The plans and specifications for the project were prepared by two equipment
manufacturers, a landscape architect and by Public Works staff. The contract stipulates
a maximum number of working days permitted to complete work at each park site, and
all work under the contract must be completed within 70 consecutive working days.
Liquidated damages are $250.00 per calendar day.
Funds to award the contract and provide for unforeseen work are available in the
following accounts:
Description
Park Improvements Program
Park Renovations
Playground Equipment Replacement
Account No.
Amount
7015-C3170043
18, 529.00
7021- C4120431
62,497.00
7271- C4120284
84,176.00
TOTAL
165,202.00
Respectfully submie
ECf��K COMMUNITY SERVDA
Don Webb, Director LaDonna Kienitz, Director
By: GENERAL SERVICES DEPARTMENT
Lloy alton, P.E. David E. Niederhaus, Director
Design Engineer
Attachment: Bid Summary
Micon's letter
Project Location Maps
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MICONCONSTRUCTION U, 4
GENERAL BUILDING CONTRACTORS
License # 744198 CA #154926 AZ
January 10, 2001
City of Newport Beach
3300 Newport Blvd
Newport Beach, CA 92658
RE: Park Playground Refurbishment
PROJ: #3384
PLEASE NOTE:
Micon's bid is submitted only using Miracle Playground Equipment as a substitution
for all of the playground equipment and Spectratruf Rubber Surfacing as a
substitution for Vitraturf.
Attached are specifications for both substitutions and drawings for the Miracle
Playground Equipment.
Thank you for your consideration.
780 S Van Buren St Suite #G / Placentia, CA 92870-6631 / 714.666.0604 / FAX 714.666.1007
19420 Kennedy Drive Mayer, AZ 86333
800.949.0203'
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