HomeMy WebLinkAbout05 - Newport Coast Community Center NOCTO:
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CITY OF
NEWPORT BEACH
City Council Staff Report
September 23, 2014
Agenda Item No. 5
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
Fong Tse, Assistant City Engineer
(949) 644 -3321
Newport Coast Community Center Stage Remodel Project - Completion and
Acceptance of Contract No. 5540 (CAP14 -0002)
ABSTRACT:
At your March 25, 2014 regular meeting, City Council awarded the Newport Coast Community Center
Stage Remodel Project - Contract No. 5540 to A.J. Fistes Corporation. The work is now functionally
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after this Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
General Fund 7011- C1002043 $59,545.32
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DISCUSSION:
Awarded
Contract
Amount
Overall Contract Cost /Time Summary
Final Cost at Contingency Actual % Due to % Due to
Completion Allowance Contract Directed Unforeseen
p I r'k ----
$71,297.00 1 $64,545.32 1 20% or less 1 (9.47 %) 1 (9.47 %) 1 0.00% 1
Allowed Contract Time (days)
A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Liquidated Damages:
Final contract cost:
45 +5
50
$71,297.00
$63,797.00
$748.32
$(5,000.00)
$59,545.32
Prior to this remodel project, the rarely -used Newport Coast Community Center Stage had a high exposed
ceiling, an industrial grade roll -up door along the north, and a curtained stage opening that opened to the
existing gymnasium to the south. The now remodeled enclosed room has two sets of storefront double
doors along the north side and a solid stud wall along the south side providing increased space to
accommodate dance, music, language, art, Zumba, and other pre - school aged programs.
Public Works staff experienced problems with the contractor, A. J. Fistes, during this remodel project.
These problems included:
• The contractor didn't begin work when they said they would, which affected the time allotted for the
job. The contractor's unexcused absences continued despite our warnings. Staff made the site
available on Saturdays, yet the contractor still missed the schedule.
• The contractor did not provide adequate project superintendence and quality control which resulted
in workmanship issues.
With Recreation and Senior Services needing to occupy and ready the space for upcoming fixed date
programs, we directed the surety that issued Fistes' contract bonds to take all measures necessary to
finish the abandoned work. Fistes then dispatched two workers to finish the work to the best of
their abilities, but did not complete it all. We had others finish the remaining work. We can discuss this
further with the Council if needed.
Pursuant to the terms of the contract, it is appropriate for the City to assess five (5) days of liquidated
damages at $1,000.00 per calendar day for late completion as stipulated in the Contract Specifications.
The liquidated damages amount will be applied toward the cost of various work items to be completed
by others.
Excluding the liquidated damages amount, the final construction cost was 9.5 percent below the
original contract amount due to incomplete installation of remaining items. A summary of the project
schedule is as follows:
Estimated Completion Date per 2013 Baseline Schedule 10/2412014
Project Awarded for Construction 5/25/2014
Contract Completion Date with Approved Extensions 7/16/2014
Actual Substantial Construction Contract Completion Date 7/28/2014
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ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15304(b) (new landscaping with negligible expansion) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Map
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NEWPORT COAST
COMMUNITY
CENTER
SAN JOAQUIN HILLS ROAD
NEWPORT COAST COMMUNITY
CENTER.STAGE REMODEL
LOCATION MAP
ATTACHMENT A
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N.T.S.
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -5540 1 09/23/14
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