HomeMy WebLinkAbout12 - BA-033 for Library PurposesAgenda Item No. 12
March 13, 2001
COMMUNITY SERVICES DEPARTMENT
Arts 13 Cultural - Library - Recreation - Seniors
To: Mayor and Members of City Council
j$<",_41P , I
From: LaDonna Kienitz, Community Services Director /City Librarian'i
Re: Budget Amendment
Please direct staff to transfer $40,851.25 from Library liability account 800 -2248 to the accounts listed
below.
Ticket sales in the amount of $9,151.25 for the 2001 Distinguished Speaker Lecture Series were
previously deposited to this account. Donations and fundraising efforts for Literacy Services represent
$29,700. In addition, donor - designated funds in the amount of $2,000 were previously deposited for
the acquisition of books.
Please approve a budget amendment to appropriate these funds to the following expenditure accounts:
From
800 -2248
Thank you.
Amount
$40,851.25
cc: Homer Bludau, City Manager
Specific expenditures are itemized on attachment.
To Amount
4010 -8260 $ 2,000
4060 -7020
18,800
4060 -8010
3,300
4060 -8050
1,500
4060 -8080
500
4060 -8100
1,000
4060 -8140
1,100
4060 -8200
500
4060 -8260
2,000
4060 -9010
1,000
$29,700
4070 -8010 3,000
4070 -8080 3,551
4070 -8200 2,600
$ 9,151
TOTAL $40,851.25
Itemized Expenditures for Budget Amendment
Gifts and Materials
Account 4010.8260 ($2,000) Gifts previously received which request that books and audio books be
purchased.
Literacy Services
Funds in the amount of $29,700, for the Library 4060 sub - accounts, Literacy Services, will be spent as
follows:
Account 4060 -7020 ($18,800) This money funds the salaries of the Literacy Coordinator and the
Literacy Assistant. These funds allow the Library to continue working with students and tutors, as well
as expanding programs.
Account 4060 -8010 ($3,300) Funds for resources and equipment to enhance the Families for Literacy
programs.
Account 4060 -8050 ($1,500) Funds for mailing of communication and Literacy newsletters to clients
and tutors.
Account 4060 -8080 ($500) Funds for contract services for tutor training
Account 4060 -8100 ($1,000) Funds for attendance of literacy staff at the Statewide Library
Conference.
Account 4060 -8140 ($1,100) This money will be spent on supplies and printing necessary to support
the Literacy programs.
Account 4060 -8200 ($500) Funds for instructional resources to conduct the programs.
Account 4060 -8260 ($2,000) Funds for books and resources geared to new readers.
Account 4060 -9010 ($1,000) Funds for equipment and software to work with clients.
The Distineuished Sneaker Lecture Series
The funds, $9,151, receipts from ticket sales for Distinguished Speaker Lecture Series 4070, will be
utilized for the production of the eight events of the series as follows:
Account 4070 -8010 ($3,000) Funding for advertising, including printing of brochures, programs,
posters, mailing costs, press and costs for preparation of the free advertisement which appear in the
Los Angeles Times.
Account 4070 -8080 ($3,551) Funding for speaker costs, ticket distribution, ushering, lighting, music,
and floral decorations.
Account 4070 -8200 ($2,600) Provides funds for hospitality, the VIP receptions, the receptions for the
Saturday events, furniture rental, and wait staff.
City of Newport Beach
BUDGET AMENDMENT
2000 -01
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations X
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 033
AMOUNT: $4o,ssf.25
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations due to Lecture Series ticket sales, donations, and
fundraisina efforts.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE
Debit
Fund
Account
Description
010
3605
Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division
Account
Description
4010
5901
Private Donations & Contributions $40,851.25
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number
4010
Community Services - Support Services
Account
Number
8260
Division
Number
4060
Community Services - Literacy
Account
Number
7020
Salaries - Perm Part Time
Account
Number
8010
Advertising & Public Relations
Account
Number
8050
Postage, Freight, Express
Account
Number
8080
Professional & Technical Services
Account
Number
8100
Special Department Supplies NOC
Account
Number
8140
Travel & Meetings
Account
Number
8200
Special Department Supplies NOC
Account
Number
8260
Library Materials
Account
Number
9010
Computer Equipment
Division
Number
4070
Community Services - DSLS (Lecture Series) _
Account
Number
8010
Advertising & public Relations
Account
Number
8080
Professional & Technical Services
Account
Number
8200
Special Department Supplies NOC
Signed:
Signed:
Signed:
Administrative ApproAl: City Manager
City Council Approval: City Clerk
Director
Automatic
Credit
$2,000.00
$18,800.00
$3,300.00
$1,500.00
$500.00
$1,000.00
$1,100.00
$500.00
$2,000.00
$1,000.00
$3,000.00
$3,551.00
$2,600.25
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