HomeMy WebLinkAbout08 - BA-037 C-3198 - Bayside Drive Storm Drain ImprovementsMarch 27, 2001
CITY COUNCIL AGENDA
ITEM NO. 8
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BAYSIDE DRIVE STORM DRAIN IMPROVEMENTS, CONTRACT NO.
3198 — ACCEPTANCE AND COMPLETION
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
5. Direct staff to increase the appropriation in Account No. 7012- C5100008 in the
amount of $22,229.35 and increase the revenue estimate for General Fund
Account No. 5100 -5864 in the amount of $22,229.35 for the additional contract
work and subsequent reimbursement by Pacific Bell.
DISCUSSION:
On September 12, 2000, the City Council authorized the award of the Bayside Drive
Storm Drain Improvements contract to GCI Construction, Inc., of Costa Mesa,
California. The contract provided for:
• Enlarging the existing catch basins at Fernleaf Avenue and Carnation Avenue
• Installation of a new catch basin at Fernleaf Avenue
• Installation of drainage inlets at County Road and northerly of County Road
• Resurfacing of roadway pavement from County Road to Fernleaf Avenue
• Connection of the higher capacity storm drain system to an existing 24 -inch
reinforced concrete pipe for discharge through an existing County Road street
end seawall opening
SUBJECT: BAYSIDE DRIVE STORM DRAIN IMPROVEMENTS, CONTRACT NO 3198 — ACCEPTANCE AND COMPLETION
March 27, 2001
Page 2
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $246,627.00
Actual amount of bid items constructed: 228,408.01
Total amount of change orders: 36,888.90
Final contract cost: $265,296.91
The increase in the amount of actual bid items constructed over the original bid amount
resulted from the need for asphalt grinding, asphalt overlay, and curb replacement.
The final overall construction cost including change orders was 18.11 percent over the
original bid amount.
A total of three change orders totaling $36,889.90 were issued to complete the project.
They were as follows:
1. A change order in the amount of $3100.00 provided for removal of one catch
basin.
2. A change order in the amount of $11,559.55 provided for installation of a rock
wall, additional curb and gutter, and reconstruction of a sewer lateral.
3. A change order in the amount of $22,229.35 was due to unmarked Pacific Bell
conduits, which required six days of additional work by the contractor. Pacific
Bell has been sent an invoice to reimburse this expenditure.
Funds for the project were budgeted in the following account:
Description Account No. Amount
Storm Drain Improvement Plan 7012- C5100008 $265,296.91
The original scheduled completion date was November 22, 2000. Due to the required
change order work, the completion date was extended to January 26, 2001. All work
was completed by the revised completion date.
R pectfully submitted,
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By: 9, ��
R. Gunther, P.E.
Construction Engineer
Attachment: Letter to Pacific Bell
Project Location Map
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BAYSIDE DRIVE STORM DRAIN IMPROVEMENTS
C -3198
March 15, 2001
CITY OF NEWPORT BEACH
Mr. Ryan Thomas
Engineering Department
Pacific Bell
3939 E. Coronado Street
Anaheim, CA 92807
PUBLIC WORKS DEPARTMENT
P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915
(714) 644 -3311
SUBJECT: Bayside Drive Storm Drain Improvements (C -3198)
Dear Mr. Thomas,
As pointed out in my letter of October 25, 2000 (attached), the above City project's
construction work was delayed due to the lack of response from Pacific Bell. City
records confirm that your office was notified many months before the City Contractor
started the City work. A storm drain plan transmittal letter, a "Prepare to Relocate
Notice," and a set of plans were sent to your office from DMc Engineering, the City's
engineering firm for the project, on May 31, 2000, via National Messenger Inc., (receipt
attached). This notification was well ahead of the start of City construction work.
Although Pacific Bell was notified by letter on September 28, 2001, your staff failed to
attend the preconstruction conference on October 3, 2000. Construction delay costs
were incurred from October 16 through October 26, 2000.
Your letter of October 30, 2000, stated that Pac Bell received the letter of May 31, from
DMc Engineering, but plans were not received. Both the letter and the notification from
DMc clearly states the contrary as verified by the receipt. Your letter also states that
regarding the preconstruction meeting that the only thing Pacific Bell needed were the
plans. Pacific Bell had the plans well ahead of time and if the original plans had been
misplaced your office should have requested a replacement set.
Enclosed is an invoice for $22,229.35, which is the amount of the change order
(attached) paid to the contractor for the cost of construction delays and the costs of
having the City contractor adjust the Pacific Bell facilities.
3300 Newport Boulevard, Newport Beach
Please sign and return this letter along with your check to:
City of Newport Beach
Attention: R. Gunther
Public Works Department
3300 Newport Boulevard
Newport Beach, CA 92663
You may contact R. Gunther of my staff at (949) 644 -3311 if you have any questions.
Sincerely,
Bill Patapoff, P.E.
City Engineer
By: R " 0,
R. Gunther, P.E.
Construction Engineer
cc: Derek McGregor, DMc Engineering
Fong Tse, CNB
Signature of Pac Bell:
Date:
Attachments: National Messenger receipt
October 25, 2000 letter
Invoice
Change Order
City of Newport Beach
BUDGET AMENDMENT
2000 -01
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
rx I from unappropriated fund balance
EXPLANATION:
NO. BA- 037
AMOUNT: $22,229.35
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations for additional work on the Bayside Drive Storm Drain
Improvement Project (C -3198) to be paid for by Pacific Bell.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 Fund Balance
REVENUE ESTIMATES (360 1)
Fund /Division Account Description
5100 5864 Private Refunds & Rebates
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Description
7012 Drainage
C5100008 Storm Drain Improvement Program
Amount
Debit Credit
$22,229.35
$22,229.35
fl, 3- / .9 -c)/
Administrative S 'ces Director Date
I
, O
)v9K City Manager ate
City Council Approval: City Clerk
Date