HomeMy WebLinkAbout09 - BA-041 - Electric VehiclesCity Council Agenda
Item No. 9
April 10, 2001
TO: Mayor & City Council
FROM: General Services Director
SUBJECT: Electric Vehicles
Recommendations
Approve a budget amendment in the amount of $13,176 to fund the leasing of three
Toyota RAV -4 electric vehicles for a one year period and to extend the lease of one
Honda EV Plus for one year.
Authorize staff to execute leasing documents with Toyota Motor Company and American
Honda Motor Company for the four electric vehicles.
Background
In September 1997, as a result of heightened interest in alternative fueled vehicles, staff
tested all available production electric vehicles for suitability for City operations. Two
vehicles were selected for possible City use, the Honda EV Plus (a four - passenger sedan)
and the Toyota RAV -4 (a five - passenger station wagon).
In February 1998, Council approved an electric vehicle program consisting of the leasing
of 17 electric vehicles (EV's) for a three year period based on a number of environmental
and fiscal reasons.
The electric vehicle is considered a zero emission vehicle that is mandated by California
law into production use. The use of a zero emission vehicle in a community such as
Newport Beach with numerous other natural resources has emphasized the City
commitment to progress toward cleaner air. The City EV program, which is the largest
municipal program in the State, has served as a clear example to other cities that EV's
can be adapted readily to municipal use.
The total cost of the City EV program was $360,676, of which $72,135 were matching
funds from AQMD and the remaining amount came from AB2766 funding.
The City applied for and was granted 20% matching funds ($72,135) from South Coast
Air Quality Management Mobile Source Air Pollution Reduction Review Committee for
the initial EV program.
AB2766 funding is allocated to the City based on the number of vehicles registered by
City residents. For each vehicle registered, the City receives $1.60 per year. The funding
can only be used for clean air programs such as electric vehicles. Funding
recommendations of this report will target accumulated AB2766 funds. No General Fund
dollars will be used for the leasing and electric chargers associated with the proposal.
On the fiscal side, the EV program has been fully funded from grant or AB 2766 funding
with the exception of staff time to manage the program and the EV fleet. In addition, by
selecting an EV program in February 1998, the City avoided a General Fund expenditure
of over $330K to purchase 18 gasoline vehicles. This report advocates the continuation
of the EV program in its entirety.
The second fiscal reason for undertaking the initial EV program was the reduced cost of
electricity over gasoline. Staff has determined from use that EV's can be powered by
electricity for about 20% of the cost of gasoline. This is due to the time of use charging
process that allows minimum costs by night charging of the EV's. Even with anticipated
electricity rate increases, EV's can still operate for less than half the cost of gasoline in
the coming year. Annual fiscal savings associated with fuel costs are estimated to be in
excess of $10,000.
The first City EV's were four Honda EV Plus vehicles which went into City service in
May 1998 on a three year lease. In 2000, Honda announced the discontinuance of the
Honda EV Plus. Staff researched the availability of EV models for 2001 and selected the
Toyota RAV -4 as the best suited EV to replace the Honda EV's. A photo of the Toyota
EV is attached with associated vehicle specifications.
The availability of three Toyota RAV -4 vehicles was recently confirmed by staff with the
Toyota Motor Company. Staff is recommending the replacement of the three Honda EV
Plus vehicles with three Toyota RAV -4's using a three year leasing program and clean air
funding sources. Toyota EV's may only be leased due to the level of technology
incorporated into the vehicles.
As a matter of information, the California Air Resources Board confirmed their EV
production mandate to all major automobile manufacturers through 2004, thereby
assuring the continuation of electric vehicle programs in California through the full term
of the recommended three year leases.
Three additional Toyota RAV -4 EV's were added in late 1999, two for the Police
Department (volunteers use) and one for the Planning Department (code enforcement
use). There are a total of 20 EV's in the City fleet with a wide range of usage by City
staff.
Discussion
The three Honda EV Plus' vehicles to be replaced due to expiring leases are assigned to
Building Inspectors. The units are staged at the City Corporation Yard and are the most
heavily used EV's in the City inventory. The single Honda EV Plus to be extended for a
one year period is assigned to the Fire Department. It is being extended instead of
replaced due to its condition and mileage. Staff has negotiated a reduced leasing rate for
the one year extension with the American Honda Motor Company.
The conversion from Honda to Toyota RAV -4 vehicles will necessitate the replacement
of the Honda conductive chargers with Toyota inductive chargers. The cost for the
materials and labor will also be funded from the AB2766 account.
A cost breakdown, including sales tax, of the proposed replacement or extension of EV
vehicles is as follows:
Annual Leasing Cost (3 Toyota RAV -4's) $17,724
Annual Leasing Cost (1 Honda EV Plus) $ 3,870
EV Charger Replacement and Installation (3) $13,030
$34,624
Council approved the use of $21,448 of AB2766 funds in the current fiscal year for the
leasing of an electric truck for three years and the purchase and installation of a charger
for the truck. Such a unit is not currently available so staff recommends the use of the
funding to offset the above proposed expenditure. The difference between the budgeted
amount ($21,448) and the requested amount ($34,624) is $13,176.
A budget amendment for $13,176 is attached.
As a matter of information, the proposed FY 01 -02 budget includes the replacement of
two Honda EV's with Toyota RAV -4's and one year extensions on 11 Honda EV Plus
vehicles.
Very respectfully,
David E. Niederhaus
Attachments: (A) Proposed Budget Amendment
(B) Toyota RAV -4 (photo and specification)
CITY OF NEWPORT BEACH
REQUESTS FOR FUNDS
Date March 28, 2001
TO: Administrative Services Director
FROM: General Services Director
SUBJECT: Request for Funds
Request for additional funds, $13,176.18
Funds are not available in the current budget.
Additional appropriation to the account number noted below is requested:
AOMD Division (2766)
2766 -8270 Electric Vehicles Program $13,176.18
The funds are needed to fund the first year lease costs on three Toyota RAV -4
EVs, a one -year lease extension on a Honda EV Plus, and the conversion of
five EV chargers at the City Yard.
General Services Director
Appr ed:
City Manager
Administrative Services Director
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taws as an electric vehicle-The horn- drive, four -door Toyotas will be ahlbir g the firs
hydride batteries with twice the power of lead-acid batteries.Widt a combined perA
ei top "speed of 79 mph, the RAW -EV is a serious player in the race for zero emissioru.
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`IieatM1pumpptype CF -tree air `conditioning
ows.door locks and mirrors
FM stereo with cassette
s (driver and front- passenger)
tinted windshield
N defogger and wiper
el with pre-heat and pre -cool cabin function
pare tire
wv rolling resistance steel-belted radial tires
Dld -doom (and up) rear seats
er Package available
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143_.
.
6L� INTERIOR.
FRONT I REAR
Head room 40.3 in/39.0 iri
cuRE WRIGHT.
' Overall width
66.7 in.
Shoulder room 53.1 in. /53.1 In.
GROUND CLEARANCE
Y .
8A�n;'t.z:
Overall height
65.7 in.
Hip room 55.9 in. /56.0 in.
PAYLOAO CAPACITY
8271bi
*;- Wheelbase
94.9 in.
Leg room 39.5 in./33.9 in.
CARGO VOLUME
31.4 cu. ft
+,'�.;+....
(behind rear seats)
In the RAV4-EV, a lightweight and responsive permanent-mWert motor powers the
maintenance-free air-cooled motor is "fueled" by 24 12-volt (288 volts) nickel-metal
The on-board charger lets you recharge the batteries using 220-volt household currentWdi d)d W16W-
during off -peak hours when electricity is cheapest. ECUs (electronic control units) monitor the AWid M, as
output in response to acceleration and braking.
The low rolling resistance tires exclusively developed for EVs, along with the regenerative brake system, convert the .1d.
braking into electrical energy. thus increasing the vehicle's single-charge driving range.
0 control unki-box
0 compressor (brxiC)
auIdbary battm y*
OhydrautK: brake acGllnldatOr
0 accumulator (for
0 vane pump (for power steering)
J
safety plug
main batterles
POWERTRAIN Motor 50-kW. 67 hp @ t6OD-2i
permanent-magnet -!�*
Transaxle Tingle-Veed. frcmmti i
BATTERIES Type Sealed nickel-metal 4diid
24 12•volt units; one 12•I
lead-acid auxiliary 6ttiw-
Charger On-board, 220-vok/40- ' ar
conductive with tlmr
Recharge time 6.8 hours
PERFORMANCE City/highway/
combined range 130/106/118 miles per Char
Acceleration.
0.60 mph 17 Seconds
Top speed 79 mph (electronically in,
SUSPENSION Independent MacPherson strut from/ t-
double-wishbone coil•spring rear
STEERING Vehicle speed•sensing electnohydr#ic-
power steering J,
BRAKES Power - assisted front disc/rear drum
with regenerative function
M-3" (3W)
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City of Newport Beach
BUDGET AMENDMENT
2000 -01
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 041
AMOUNT: Et3,t7s.ts
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations for electric vehicles from unappropriated fund balance.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
290 3605 Fund Balance
REVENUE ESTIMATES (360 1)
Amount
Debit Credit
$13,176.18
$13,176.18
Signed: 4 -&ZoIX (— 4� L ?c) -c)l
Financial Approval: Administrative es
Director Date '
Signed: . �� a
Administrative Appr al: Ci anager Dat
Signed:
City Council Approval: City Clerk Date
Fund/Division Account
Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number 2766
AQMD
Account
Number 8270
Electric Vehicle Program
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Amount
Debit Credit
$13,176.18
$13,176.18
Signed: 4 -&ZoIX (— 4� L ?c) -c)l
Financial Approval: Administrative es
Director Date '
Signed: . �� a
Administrative Appr al: Ci anager Dat
Signed:
City Council Approval: City Clerk Date