HomeMy WebLinkAbout11 - C-3277 - Assessment District 79 - Beacon BayApril 24, 2001
CITY COUNCIL AGENDA
ITEM NO. 11
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BEACON BAY ASSESSMENT DISTRICT NO. 79 STREET, DRAINAGE,
LIGHTING, UTILITY IMPROVEMENTS, AND CITY SEWER
REPLACEMENT - AWARD OF CONTRACT NO. 3277
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3277 to GCI Construction for the Total Bid Price of
$658,115.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $30,000 to cover the cost of unforeseen work.
4. Authorize the Mayor to sign the Agreement with Southern California Edison for
the replacement of overhead with underground distribution facilities.
BACKGROUND
On February 27, 2001, the residents of Beacon Bay approved Assesment District No.
79, which includes the undergrounding of overhead utilities under Rule 20B and
reconstruction of the Beacon Bay street and storm drain improvements. This work is
covered by the sale of bonds and financed by the property owners. The City -owned and
operated sewer mains within the assessment area are also in need of repair and will be
constructed with separate City funds. The project combines the storm drain, sewer, and
street improvements into one single contract to minimize construction impacts to the
community.
The contract includes approximately 1300 linear feet of 24 -, 30 -, and 36 -inch storm
drains along with the complete reconstruction of the streets within Beacon Bay and
these improvements will be funded by the assessment district. Approximately 1200
linear feet of 8 -inch sewer main and lateral replacements along Beacon Bay Drive and
the replacement of a 6 -inch sewer main between Beacon Bay and the Balboa Yacht
Basin will be paid for with City sewer funds. The street and storm drain bid items and
the sewer bid items have been separated to accurately reflect which will be paid through
assessments and which will be paid with City sewer funds.
DISCUSSION:
At 2:00 P.M on April 10, 2001, the City Clerk opened and read the following bids for
Contract 3277:
SUBJECT: BEACON BAY ASSESSMENT DISTRICT NO. 79 STREET, DRAINAGE, LIGHTING, UTILITY
IMPROVEMENTS, AND CITY SEWER REPLACEMENT - AWARD OF CONTRACT NO. 3277
April 24, 2001
Page: 2
BIDDER TOTAL BID AMOUNT
Low GCI Construction, Inc. $658,115
2 Orion Contracting $788,696
The low total bid amount is one percent below the Engineer's Estimate of $665,000.
The low bidder, GCI Construction, possesses a Class "A" contractor's license as
required by the project specifications. GCI has satisfactorily completed similar projects
for the City in the past, including the recently completed Central Balboa Water, Sewer
and Alley Improvements, and the Dunes Storm Water Diversion project.
The contract is structured to require GCI Construction to coordinate their work with the
Southern California Edison undergrounding contractor, Arizona Pipeline.
FUNDING AND RECOMMENDATION
Funds for the storm drain and street improvements portion of this contract are provided
from homeowner assessments associated with the bond sale. Funds for the sewer
improvements are provided from the Wastewater Enterprise Fund. Following is a
breakdown of the expenditures from the various accounts:
Account Description Account Number Amount
AD 79 — Beacon Bay 7401- C5200418 $523,941
Sewer Main Master Plan 7531- C5600292 88,374
Beacon Bay Sewer Replacement 7531- C5600533 57,925
Sewer Manhole Replacement/Addition 7533- C5600339 17,875
Total: $688,115
The attached undergrounding agreement authorizes assessment district bond funds in the
amount of $458,755.32 to be transferred to Southern California Edison to pay their
contractor, Arizona Pipeline, to complete the undergrounding of phone, cable, and power
systems. This amount is in addition to the $688,115.00.
Staff recommends award of Contract No. 3277 to GCI Construction, Council approval of
the Utility Agreement with Southern California Edison, and authorizing the Mayor and City
Clerk to execute Contract No. 3277 and the Utility Agreement.
R=WORKS
ENT
Don Webb, Directpr
P. E.
Engineer
Attachment: Project Location Map
Bid Summary
Agreement
440A 42
Richard L. Hoffstadt, P.E.
Development Engineer
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AGREEMENT FOR REPLACEMENT OF OVERHEAD WITH UNDERGROUND DlSTRlBUT1ON FACILITIES
(Installation by Utility)
THIS AGREEMENT, made this day of
between SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, hereinafter called "Utility', and
the party or parties whose names are subscribed hereunder as 'Applicants',
WITNESSETH:
WHEREAS, Applicants have requested Utility, pursuant to Section B. of Utility's Rule No. 20,
Replacement of Overhead with Underground 'Distribution Facilities, to replace Utility's existing overhead
with underground distribution facilities at the location or locations in the County of
Orange , State of California, substantially described as follows:
Beacon Bay
Newport Beach, CA 92660
and as shown on the map attached hereto and made a part hereof; and
WHEREAS,
a. It is necessary for all property owners served from Utility's overhead facilities to be
removed to agree in writing to perform the wiring changes on owners' premises so that service may be
furnished from Utility's underground distribution system in accordance with Utility's rules and that
Utility may discontinue Utility's overhead service upon completion of Utility's underground facilities, or
b. Suitable legislation is in effect requiring such property owners to make such necessary
wiring changes and authorizing Utility to discontinue Utility's overhead service; and
WHEREAS, Applicants have requested Utility to furnish and install the pads and vaults for
transformers and associated equipment, conduits, ducts, boxes, and electrolier bases and to perform
other work related to structures and substructures including breaking of pavement, trenching, backfilling,
and repaving required in connection with installation of the underground system; and
WHEREAS, Underground service connections to each applicant from Utility's underground
distribution system will be installed and maintained as provided in Utility's rules applicable thereto;
NOW, THEREFORE, in consideration of the premises, and of the mutual promises and
covenants of the parties hereto, hereinafter contained, it is mutually. agreed by and between the parties
hereto as follows, viz.;
1. Applicants will pay to Utility concurrently with the execution of this agreement the
nonrefundable amount of S 4 s a , -r 5 t - a2which is the sum of $ , the estimated cost of
furnishing and installing the underground structures and substructures, including breaking of pavement,
trenching, backfilling, and paving required in connection with installation of the underground system,
and of $ , the excess, if any, of the estimated costs, exclusive of transformers, meters and
services, of completing the underground system over building a new equivalent overhead system. The
amount contributed by each of said Applicants is shown hereinafter.
2. Utility will complete the undergrounding of said overhead distribution facilities, pro-
vided, however, Utility has been granted rights of way therefor satisfactory to and without cost to Utility.
3. Said underground distribution facilities will be and will remain the property of Utility.
JVM<no asa -, wav 1/71(ew) es. n.ao.a
4. Applicants each agree Applicants will perform necessary wiring changes on Applicants'
premises so that service may be furnished from Utility's underground distribution system in accordance
with Utility's rules, and Utility may discontinue Utility's overhead service upon completion of Utility's
underground facilities.
5. This contract is subject to the Rules of Utility.
6. This contract shall at all times be subject to such changes or modifications by the
Public Utilities Commission of the State of California as said Commission may, from time to time, direct
in the exercise of its jurisdiction.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and
year first above written.
SOUTHERN CALIFORNIA EDISON COMPANY
District Manager
Orange Coast
District
AMOUNT
SIGNATURE OF APPLICANTS ADDRESS CONTRIBUTED
,4463,755.32
— 5,000.00
TOTAL $458,755.32
Witness
Addres
156 -1 .2-