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Home My WebLink About18 - BA-048 - Tennis Equipment, Court Refurbishment or New Recreational Programs or FacilitiesAgenda Item No. ].8 May 22, 2001 COMMUNITY SERVICES DEPARTMENT Arts Et Cultural - Library - Recreation - Seniors To: Mayor and Members of City Council From: LaDonna Kienitz, Community Services Director /City Librarian Re: Budget Amendment Please transfer funds from the respective reserve accounts, to enable the purchase of equipment and materials for the recreational programs and repair of the courts. From Amount To 010 -3740 $ 1,020 4330 -8080 010 -3742 $ 16,000 7011- C4120324 2,500 4330 -8200 $ 18,500 Backuround City Council Policy 1 -2 - Instructional Recreation Activities provides that 20% of the registration fees from the surfing instructional classes be set aside annually. The funds from the Surfboards Reserve account transferred to 4330 -8080 will provide for the purchase of four surfboards for the summer season to insure safety and performance. City Council Policy 1 -2 also provides that 20% of the registration fees from the tennis instructional classes be set aside annually for refurbishment of courts or development of new recreational programs or facilities in the 7011- C4120324 account. Funds in the 7011- C4120324 account will be used for the resurfacing of five courts at Carrot Beek, Channel Place, Grant Howald, West Newport, and Cliff Drive Parks; replacement of tennis court bulletin boards at San Joaquin Hills and Irvine Terrace Parks; windscreens at Community Youth Center and West Newport Parks; and two computers for customer service staff to facilitate the accurate registration of customers for recreation programs. Funds in the 4330 -8200 account will be used for the purchase of benches to be placed at the tennis courts at Las Arenas and West Newport tennis courts. Thank you. cc: Homer Bludau, City Manager Attachment I -2 INSTRUCTIONAL RECREATION ACTIVITIES The instructional recreational programs for children and adults provided by the Community Services Department will be conducted on the basis of being at least self - supporting. An amount equal to at least 25% of the costs incurred will be set aside for administrative overhead. Registration fees will be based on an amount sufficient to acquire independent contractors, class materials and the administrative overhead and a facility use fee. Occasionally, it may be necessary to conduct a specific class in which revenues are not sufficient to be self- supporting. However, each total recreation program, such as tennis, sailing, surfing, etc., will be at least self - supporting. A sum of money equivalent to 20% of the gross annual revenues derived from the instructional classes in surfing shall be set aside and used for the purpose of purchasing new or replacement surfboards. A total of 20% of the registration fees from tennis instructional classes shall be set aside annually for refurbishment or development of tennis courts or development of new recreational programs or facilities. The Community Services Director or designee is authorized to enter into agreements for securing independent contractors for approved instructional recreation activities. A total of 20% of the registration fees from the sailing instructional classes and 100% of the proceeds from the agreement for the use of the 29th Street public dock shall be set aside annually for refurbishment and replacement of the recreation sail boat fleet and development of waterfront activities program. Adopted - October 1963 Amended - August 30,1966 Amended - November 25,1968 Amended - March 1970 Amended - April 12,1971 Amended - August 9,1971 Amended - February 14,1972 Amended - March 13,1972 Formerly I -6 Amended - November 11, 1974 Amended - March 24,1975 Amended - December 8, 1975 Amended - November 27,1978 Amended - November 28,1988 Amended -January 24, 1994 Amended - February 27,1995 Amended - December 14,1998 Surfboards Reserve Budget Amendment Funds to be used for the purchase of surfboards for surfing classes taught by the Community Services Department. Approximately 370 -400 people participate annually in surfing classes. 2 - BZ Tri Fin Surfboard 7 ft. @ $246.50 $ 500 1 - BZ Tri Fin Surfboard- 7.6 ft. 250 1 - BZ Tri Fin Surfboard- 8 ft. 270 TOTAL $1,020 BZ Pro Boards is the sole source of these soft teaching -style surfboards. 2000 -2001 Tennis Budget Amendment Totals Tennis Court Windscreens at CYC $2500 Replacement of worn windscreens on the perimeter of two tennis courts at Community Youth Center /Grant Howald Park. Windscreens at West Newport Park $500 Replacement of worn windscreens above the racquetball court at West Newport Park. Two (2) Computers for Customer Service Staff $2300 These computers are used for processing registrations and are required to be compatible with new software. Staff handles over 10,000 registrations annually. Court Resurfacing Community Services is responsible for the upkeep and maintenance of all the tennis and basketball courts in the parks. Courts are resurfaced every 4 -7 years to ensure safe play. The following courts will be resurfaced this year: Carroll Beek Park Basketball Court $1500 Channel Place Park Basketball Court $1400 Grant Howald Park Basketball Court $3600 West Newport Park Basketball Court $1400 Cliff Drive Park Basketball Court $1700 Bayview Park Basketball Court- Lines only $300 San Miguel Park Basketball Court- Repair key only $800 Tennis Court Bulletin Board Replacement- San Joaquin Hills $450 Install Bulletin Board to post class information, hours, rules and regulations. (As used at other park locations in Newport Beach) Tennis Court Bulletin Board Replacement- Irvine Terrace $450 Install Bulletin Board to post class information, hours, rules and regulations. (As used at other park locations in Newport Beach) Benches for Tennis Courts- Recycled Plastic Lumber $1600 Replace two (2) benches at Las Arenas Park and two (2) benches at West Newport Park. (As used at other park locations in Newport Beach) TOTAL $18,500 City of Newport Beach BUDGET AMENDMENT 2000 -01 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues X I from unappropriated fund balance EXPLANATION: NO. BA- 048 AMOUNT: $1a,szo.00 Increase in Budgetary Fund Balance AND X Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To transfer $1,020 from the Surfing Reserve Fund and $18,500 from the Tennis Reserve Fund to an expenditure account per Council Policy 1 -2 which provides that 20% of the registration fees from instructional classes be set aside annually for purchase of equipment, refurbishment of courts, or development of new recreational programs or facilities. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account 010 3740 010 3742 REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description Surfboard Reserve Fund Tennis Reserve Fund Description Amount Debit Credit $1,020.00 $18,500.00 Description Division Number 7011 Facilities Rehab /Remodel Account Number C4120324 Rec & Oasis Facility Repair /Replacement $16,000.00 Division Number 4330 Community Services - Fee Based Classes Account Number 8200 Special Department Supplies . $2,500.00 Division Number 4330 Community Services - Fee Based Classes Account Number 8080 Services - Professional & Technical $1,020.00 Division Number Account Number ' Automatic System Entry. Signed: Ce Approval: Administrative es ' ector Date Signed: / IC.. S Q Administrative Appro✓al: City Manager D e Signed: City Council Approval: City Clerk Date