The URL can be used to link to this page

Home My WebLink AboutS36 - Ad Hoc Committee to Review EDC and EQACHearing Date: Agenda Item No.: Staff Person: REPORT TO THE MAYOR AND CITY COUNCIL June 26, 2001 S36 Sharon Z. Wood (949) 644 -3222 SUBJECT: Recommendations from Ad Hoc Committee to Review EDC and EQAC, and Extension of Committee Term SUGGESTED ACTION: Adopt the following resolutions: 1) A Resolution of the City Council of the City of Newport Beach Amending Resolution No. 2000 -90 Regarding the Environmental Quality Affairs Citizens Advisory Committee 2) A Resolution of the City Council of the City of Newport Beach • Amending Resolution No. 2001 -38 and Extending the Term of the Ad Hoc Committee to Review the Economic Development Committee and Environmental Quality Affairs Committee The City Council appointed an Ad Hoc Committee to Review the Economic Development Committee (EDC) and Environmental Quality Affairs Committee (EQAC) on May 22, 2001. The committee met on June 20, and developed recommendations regarding membership and appointments. The Ad Hoc Committee found that, because of the purposes of EDC, it is appropriate for that committee to have its membership structure defined very specifically. That specific definition often means that there are few candidates for positions on the committee, and it is appropriate for EDC to recommend appointments for confirmation by the City Council. Therefore, the Ad Hoc Committee is not recommending any changes to EDC's membership structure or method of appointment, except to clarify that members serve at the pleasure of the City Council. The Ad Hoc Committee sees EQAC differently. Because it has fewer positions with specific definitions, it is important for the City Council to have more involvement in appointments. At the same time, the Ad Hoc Committee recognized the problems that EQAC had experienced when there were vacancies and members turned over too frequently to maintain a good knowledge base. The Ad Hoc Committee is recommending the following membership structure for EQAC, which provides for City Council appointment of more members, interviews and nomination of two candidates for the members to be recommended by EQAC, and term limits of four years. • One member appointed by each Council Member from his/her district. CITY OF NEWPORT BEACH m COMMUNITY AND ECONOMIC )s DEVELOPMENT PLANNING DEPARTMENT 3300 NEWPORT BOULEVARD NEWPORT BEACH, CA 92658 (714) 644 -3200; FAX (714) 644 -3250 Hearing Date: Agenda Item No.: Staff Person: REPORT TO THE MAYOR AND CITY COUNCIL June 26, 2001 S36 Sharon Z. Wood (949) 644 -3222 SUBJECT: Recommendations from Ad Hoc Committee to Review EDC and EQAC, and Extension of Committee Term SUGGESTED ACTION: Adopt the following resolutions: 1) A Resolution of the City Council of the City of Newport Beach Amending Resolution No. 2000 -90 Regarding the Environmental Quality Affairs Citizens Advisory Committee 2) A Resolution of the City Council of the City of Newport Beach • Amending Resolution No. 2001 -38 and Extending the Term of the Ad Hoc Committee to Review the Economic Development Committee and Environmental Quality Affairs Committee The City Council appointed an Ad Hoc Committee to Review the Economic Development Committee (EDC) and Environmental Quality Affairs Committee (EQAC) on May 22, 2001. The committee met on June 20, and developed recommendations regarding membership and appointments. The Ad Hoc Committee found that, because of the purposes of EDC, it is appropriate for that committee to have its membership structure defined very specifically. That specific definition often means that there are few candidates for positions on the committee, and it is appropriate for EDC to recommend appointments for confirmation by the City Council. Therefore, the Ad Hoc Committee is not recommending any changes to EDC's membership structure or method of appointment, except to clarify that members serve at the pleasure of the City Council. The Ad Hoc Committee sees EQAC differently. Because it has fewer positions with specific definitions, it is important for the City Council to have more involvement in appointments. At the same time, the Ad Hoc Committee recognized the problems that EQAC had experienced when there were vacancies and members turned over too frequently to maintain a good knowledge base. The Ad Hoc Committee is recommending the following membership structure for EQAC, which provides for City Council appointment of more members, interviews and nomination of two candidates for the members to be recommended by EQAC, and term limits of four years. • One member appointed by each Council Member from his/her district. 4r • One at -large member appointed by each Council Member. If the Council Member chooses not to make an appointment, or does not make an appointment within 60 days of a vacancy occurring, EQAC would nominate two candidates for the City Council's consideration. EQAC also would suggest candidates at the request of Council Members. • Four members from community or homeowners associations, appointed by the City Council after EQAC interviews candidates and recommends two candidates for each position. • Three members with special expertise in CEQA or environmental issues, appointed by the City Council after EQAC interviews candidates and recommends two candidates for each position. • Membership terms for District and at -large members to coincide with Council Member terms; terms of four years, with a maximum of two consecutive terms, for association and special expertise members. • Current at -large members will be assigned to a Council District by drawing lots. Council Members will begin appointing new at -large members when the current members resign or serve a term of at least three years, beginning now. Association and special expertise members would remain for a four -year term, beginning now. The first resolution attached to this report makes these changes. The Ad Hoc Committee began discussing EDC and EQAC duties, and decided they should allow EQAC to finish its discussion on this topic before making recommendations to the City Council. The second resolution attached to this report extends the term of the Ad Hoc Committee for 60 days to allow them to complete their review. SHARON Z. WOOD Assistant City Manager Page 2 0 RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AMENDING RESOLUTION NO. 2000 -90 REGARDING THE ENVIRONMENTAL QUALITY AFFAIRS COMMITTEE WHEREAS, the City Council previously adopted Resolution No. 2000 -90, that revised the composition of the Environmental Quality Affairs Committee (EQAC); and WHEREAS, the City Council wishes to be involved in the appointment of a greater number of EQAC members and to maintain a stable committee with a sound knowledge base; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newport Beach does hereby amend Attachment A to Resolution No. 2000 -90 to read as Exhibit A to this Resolution, attached hereto and by reference made a part hereof. BE IT FURTHER RESOLVED that current EQAC members in at -large positions shall be assigned to a City Council District by drawing lots. Current members in said positions shall retain their positions until the next election of a Council Member from the assigned District, provided the EQAC member has a term of at least three years, beginning from the date of adoption of this Resolution. Current vacancies in at -large positions shall be filled in numerical order, beginning with District 1. BE IT FURTHER RESOLVED that current EQAC members in association or special expertise positions shall retain their positions for a term of four years, beginning from the date of adoption of this Resolution. ADOPTED this day of June 2001. MAYOR ATTEST: 0 CITY CLERK ATTACHMENT A ENVIRONMENTAL QUALITY AFFAIRS CITIZENS ADVISORY COMMITTEE AUTHORIZATION: Established by Resolution No. 87 -14, adopted on January 12, 1987; amended by Resolution No. 88 -105, adopted October 24, 1988 and blanket Resolution No. 90 -123. Committee restructured by adoption of Resolution No. 98 -17, adopted on February 23, 1998 (repeals all other resolutions). Membership revised by adoption of Resolution No. 98 -60 on August 24, 1998 (amends Res. 98 -17). Appointment of officers clarified by adoption of Resolution No. 2000 -10 on January 25, 2000. Membership, Rules, and Purpose and Responsibilities revised by adoption of Resolution No. 2000 -90 on October 24, 2000. Membership revised by adoption of Resolution No. 2001 - on June 26, 2001. MEMBERSHIP: Two (2) Council Members Chairman (or designee), Economic Development Committee Chair: Citizen (at large) appointed by the Mayor Other Committee Members Seven (7) members, one from each City Council district, nominated by the District Council Member and confirmed by the City Council. Seven (7) citizens at large, one nominated by each City Council Member and confirmed by the City Council. At the request of a Council Member, or if a Council Member does not fill a vacancv within sixtv (60) days, the Committee shall recommend two (2) candidates for the City Council's consideration, neminate� by the Cemmittee afid c med by the City Four (4) members who are on the board of directors of homeowners or community i J f� associations, appointed by the City Council from two (2) nominatedrecommendations from the City °e4l• Committee and co ^;;,..— Three (3) members who have knowledge of CEQA administration or environmental issues of concern to Newport Beach (e.g., water quality, airport noise, traffic), appointed by the City Council from two (2) nominetedrecommendations from by the Committee and eonfirmed by council. the cit", The Committee shall interview prospective members before making recommendations to the City Council. If the Committee is unable to recommend two (2) candidates for a vosition. the Citv Council may appoint the one candidate recommended. Staff: Assistant City Manager or Designee Section V - Page 2 10 -26 -00 TERM. Member-.. shah ` at the ..leasui;e of the Mayer. District and at -large members shall have terms that coincide with the terms of the Council Members appointing them. Association and special exlertise members shall have terms of four U years, and may serve no more than two (2) consecutive terns. RULES: A. All members, other than Council Members, shall have one (1) vote on the Committee. B. The officers of said Committee shall be comprised of a chairperson and vice - chairperson. The Chairperson shall be appointed by the Mayor and the vice - chairperson shall be elected by the Committee. 0 I C. A quorum shall consist of a majority of the active members of the Committee, not counting the Council Members. D. If a member is absent from three (3) consecutive meetings, this fact shall be reported to the Mayor so that replacement of the appointee can be considered. E. Reports and recommendations from the Committee shall be made to staff, the Planning Commission or the City Council. F. Any publications of said Committee shall require authorization from the City Council. G. Any letter written by a member of the Committee representing the Committee, or stating any recommendation made, or action taken by the Committee, must be approved by the chairperson or vice - chairperson before being mailed or delivered. PURPOSE & RESPONSIBILITIES: A. To review and make recommendations on City Environmental Impact Reports (EIRs) and the EIR's Notice of Preparation (NOP). B. To review and comment on Notices of Preparation (NOPs) and Environmental Impact Reports (EIRs) on projects under review by other agencies that have the potential to cause impacts in Newport Beach. Section V - Page 2(a) 10 -26 -00 C. To schedule and receive presentations from City officials or other parties on City activities impacting the quality of life. D. To receive, review, and transmit to the City's community associations (COAs) and homeowners associations (HOAs) important communications potentially affecting the association(s). E. To receive the City Manager's weekly newsletter (1 copy). 0 C� F. To suggest subject matter and key questions for the City's quarterly newsletter to residents. G. To develop and implement a time - sensitive process to convey City activities and issues to the City's homeowner and community associations. H. To develop and implement a time - sensitive process to report back common Citywide resident issues. Section V - Page 2(b) 10 -26 -00 RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AMENDING RESOLUTION NO. 2001 -38 AND EXTENDING THE TERM OF THE AD HOC COMMITTEE TO REVIEW THE ECONOMIC DEVELOPMENT COMMITTEE AND ENVIRONMENTAL QUALITY AFFAIRS COMMITTEE WHEREAS, the City Council established an Ad Hoc Committee to Review the Economic Development Committee and Environmental Quality Affairs Committee by adopting Resolution No. 2001 -38 on May 22, 2001; and WHEREAS, Resolution No. 2001 -38 provided that said Ad Hoc Committee was to terminate on June 30, 2001; and WHEREAS, said Ad Hoc Committee has met and made recommendations on membership of the Economic Development Committee and Environmental Quality Affairs Committee to the City Council; and WHEREAS, said Ad Hoc Committee requires additional time to complete its review of the duties and responsibilities of the Economic Development Committee and Environmental Quality Affairs Committee; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the Ad Hoc Committee to Review the Economic Development Committee and Environmental Quality Affairs Committee shall terminate on August 31, 2001. ADOPTED this day of June 2001. MAYOR ATTEST: CITY CLERK E