HomeMy WebLinkAboutSS2 - City Use of School District PoolsItem No. SS2
June 26, 2001
• COMMUNITY SERVICES DEPARTMENT
ARTS - LIBRARY - RECREATION - SENIORS
To: Mayor and Members of City Council
From: LaDonna Kienitz, Community Services Director /City Librarian
Re: City Use of Newport -Mesa Unified School District Pools
RECOMMENDATION — FOR INFORMATION ONLY.
Approve on the FY 2001/02 Budget Check -List, the addition of $33,760 to the Recreation
budget to provide funds for heating the pools of the Newport -Mesa Unified School District
at Harbor High School and the Marian Bergeson Aquatic Center for the 8 -week period of
June 25 to August 17, 2001.
These costs will be partially offset by anticipated revenue of $12,000, resulting from the
energy surcharge added to each registration for City programs.
BACKGROUND
•The City of Newport Beach has two Joint Powers Agreements (JPA) with the Newport -Mesa
Unified School District for the use of District pools:
(1) A general JPA for use of all District facilities which includes the Harbor High pool;
and
(2) The JPA for the Marian Bergeson Aquatic Center (MBAC).
•
I. THE AGREEMENTS
A. The General Joint Powers Agreement (JPA)
This agreement signed in 1987 is the latest of a series of documents providing for
an exchange of facilities for recreational use.
The agreement provides that:
• District facilities be made available to the City if the use does not conflict with
District activities.
• District to provide at a mutually agreed upon rate all custodial services,
maintenance and operations costs for the District facilities.
• Charges made for City activities in a District facility to be retained by the City
to defray the cost of the respective activities.
The City has undertaken only minimal expenses at the Harbor High pool in recent
years, e.g. purchase of diving board, etc.
City Use of Newport -Mesa Unified School District Pools
Page 2
B. Marian Bergeson Aquatic Center (MBAC) •
The JPA for the MBAC was signed 1989, with a 25 -year term, and an optional 25-
year extension. It resulted from the joint City- District project to build the pool, for
which the City contributed $625,000. Conditions in the JPA include:
• Specific times for City use include:
— Annually: 6pm - 9pm
— Vacation Periods a Saturday: 6am -9am .joint use by District, City having priority
9am - 9pm City only
— Sunday: 6am - 9pm Joint use
• District has full responsibility for maintenance and operating costs of the pool.
• Pool closings to be made with mutual agreement.
• City is to assess a reasonable utilities surcharge on City programs and transmit
these funds to District.
The City has undertaken some maintenance of this facility, remodeling the pool
office, pool lights, lane lines, etc. No utilities surcharge has been transmitted to
the District.
11. USE OF THE POOLS
A. Harbor High Pool
The City has historically used the Harbor High pool for 10 weeks each summer, •
Monday through Friday, 10am to 6pm. The City provided instruction at this pool for
650 youth in 2000; 850, in 1999.
For 2001, to reduce energy costs all City summer swim classes were transferred to
Harbor High for an 8 -week period.
If the City now approves the heating of both the Harbor High and MBAC pools, the
City use of the Harbor High pool will be as follows: (The City use is in bold type):
Times
Use by
5 - 8am
City of Costa Mesa
6:30- 9:30am
Harbor High School Water Polo Teams
9:30am -Noon
Swim Lessons
1- 2:30pm
Recreation Swim
2:35- 6:40pm
Swim Lessons
8 -10 m
City of Costa Mesa (Pacific Coast Aquatics)
8 -10pm
CdM High School Water Polo Team
I
City Use of Newport -Mesa Unified School District Pools
•Page 3
B. Use of the Marian Bergeson Aquatic Center
The City provided summer swimming instruction at this site for 300 youth in 2000;
250, in 1999. Annually 11,000 lap swimmers participate in this drop -in program at
MBAC. Additionally the City rents this pool to outside groups for swim club
practices and tournaments during the days and times when the City has
contractual responsibility for the pool.
If the City approves the additional costs for heating the MBAC pool, the schedule
for City programs at MBAC will be:
Times
Use by
3- 4:30pm (Mon -Fri)
NBAC Swim Team (a City contracted program)
4:30 -6pm (Mon -Fri)
NBAC Jr. water Polo (a City contracted program)
6 -8pm (Mon -Fri)
I Adult Lap Swim
8am -Noon (Sat Ft Sun)
I Adult Lap Swim
• Additionally City staff will offer this pool for rentals to other swim clubs and groups to
maximize usage of the pool and to increase revenue.
Both pools are Olympic size, but Harbor High is a better teaching pool with a
shallow end, the depth ranging from 3.5 to 12 feet. The MBAC is a water polo pool
with depth of 5 to 6.7 feet.
111. ENERGY COSTS
The District reports that the annual operating costs of the Harbor High pool is $216,000,
including $85,000 direct costs for heating the pool. The District estimated that
operating costs could be reduced by 50 %, by not using the pool, but retaining the water.
The same costs estimates apply to the pool at MBAC.
The District calculated costs to be charged as follows:
o $182 per day to maintain the pool at its natural temperature, estimated to be 70
degrees.
o $24 per day per degree, or $240, for heating to a temperature of 80 degrees, needed
for teaching.
o Total cost to the City - $422 per day
o For eight week period, 5 -days per week, $16,880
• The charges to the City for Harbor High are to be reduced by the proportional use by
the City of Costa Mesa. The charges for MBAC will remain at $16,880, but may be offset
by City rentals.
City Use of Newport -Mesa Unified School District Pools
Page 4
IV. DECISIONS REGARDING THE 2001 SEASON
A joint meeting with School Board Members, District staff, City staff, Council Members
Heffernan and Ridgeway, and former Senator Marian Bergeson was held on this past
week. The group discussed the short-term issue of maximizing water instruction and
recreational opportunities for City residents, and the operating costs of the pools.
At this time, the discussion focused only on the short-term issues of providing facilities
for the City's 8 -week summer swimming program.
There was group consensus that all residents would be best served by heating both
pools. Should the Council approve the additional costs as presented in the budget check
list, the City would fund the costs for heating both pools from what is anticipated to be
the normal unheated water temperature of 70 degrees, to the 80 degree temperature
best suited for teaching. The District will continue to fund -the basic underlying
maintenance costs.
The city programs have added a ten - dollar surcharge to each swim registration and
fifteen for each swim club registration.
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