HomeMy WebLinkAbout12 - BA-003 C-3311 - San Miguel Drive Roadway ImprovementsJuly 24, 2001
CITY COUNCIL AGENDA
ITEM NO. 12
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: SAN MIGUEL DRIVE ROADWAY IMPROVEMENTS, CONTRACT NO.
3311 -COMPLETION AND ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
5. Authorize a budget amendment transferring $43,100 from the unappropriated
Circulation and Transportation Fund Balance to Account No. 7261- C5100535.
DISCUSSION:
On June 27, 2000, the City Council authorized the award of the San Miguel Drive
Roadway Improvements contract to Holland -Lowe Construction Inc., of San Bernardino,
California. The project was an Orange County Transportation Authority (OCTA),
Measure -M sponsored project and consisted of:
• A six -foot roadway widening
• Median with dual left turn lanes
• Pavement, sidewalk, curb and gutter
• Curb access ramps reconstruction
• Catch basin, storm drain, and traffic signal system modifications
• Street light and fire hydrant relocation
• New pavement striping and markings installed for San Miguel Drive between
Avocado Avenue and MacArthur Boulevard
The project provided an additional left turn lane for westbound San Miguel Drive traffic
turning onto southbound Avocado Avenue. The Irvine Company (TIC) provided an
easement for the roadway widening work in consideration of the installation of parkway
SUBJECT: San Miguel Drive Roadway Improvements, Contract No. 3311 -completion And Acceptance
July 24, 2001
Page 2
landscaping along both sides of San Miguel Drive. TIC will maintain these requested
improvements.
A pre- construction meeting for the project was held on August 31, 2000, and at that
time the contractor's schedule called for completion of the project during the second
week of December 2000 due to the lead -time required for purchase of the traffic
signals. Due to the fact that construction during the holiday season within Newport
Center was deemed unacceptable, the City postponed the start of construction until
January 18, 2001. The contract has now been completed to the satisfaction of the
Public Works Department.
A summary of the contract costs follows:
Original bid amount: $213,728.00
Actual amount of bid items constructed: 230,629.14
Total amount of change orders: 40,625.30
Final contract cost: $271,254.44
The increase in the amount of actual bid items constructed over the original bid amount
resulted from the need for additional excavation, traffic loops, Type B curb, concrete
sidewalk, and asphalt pavement exceeding the bid item quantities. The final overall
construction cost, including change orders, was 26.9 percent over the original bid
amount. Since the construction costs exceeded the 125 percent threshold of the
original contract, the additional expenditure requires Council approval pursuant to the
Council Policy Manual.
A total of eight change orders were issued to complete the project. They were as
follows:
1. $6,742.50 provided for the increased labor and materials costs due to the
postponement of the contract start date.
2. $1,201.07 provided for the potholing of underground utilities.
3. $10,205.97 provided for the relocation of two electrical service cabinets and one
irrigation service cabinet.
4. $2,589.00 provided for the installation of three additional traffic information signs.
5. $8,095.67 provided for one new electrical service cabinet and the grinding of
asphalt within the median.
6. $5,754.02 provided for the underground boring and replacement of a 2 -inch
traffic signal conduit.
7. $1,737.07 provided for the removal and replacement of additional curb and
gutter.
8. $4,300.00 provided for the grinding and removal of existing traffic striping.
SUBJECT: San Miguel Drive Roadway Improvements, Contract No. 3311 -Completion And Acceptance
July 24, 2001
Page 3
Funds for the project were budgeted in the following accounts:
Description Account No. Amount
San Miguel Drive Improvements 7284- C5100535 $93,922.00
San Miguel Drive Improvements 7261- C5100535 $177,332.44
Total $271,254.44
The original scheduled completion date was March 22,2001. Due to weather delays,
underground utility potholing, utility service cabinet relocations, grinding of the asphalt
below the median, and underground boring of the traffic signal conduit, the work was
extended to June 8, 2001. All work was completed by the revised completion date.
Respectfully submitted,
P BLIC WO DEPARTMENT
Steve Badum, Director
By: CA- 6'w'glv2.V
R. Gunther, P.E.
Construction Engineer
City of Newport Beach
BUDGET AMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
NX from unappropriated fund balance
EXPLANATION:
NO. BA- 003
AMOUNT: $43,100.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations by $43,100 for San Miguel Drive
Roadway Improvements, Contract No. 3311 - Completion and Acceptance.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
260 3605
REVENUE ESTIMATES (360 1)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division Number
Account Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number _
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Description
Fund Balance
Description
Description
7261 Trans and Circulation
C5100535 San Miguel ImprvmVAvocado /McArthur
Administrative Approval( City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$43,100.00
$43,100.00
Date
Date