HomeMy WebLinkAbout14 - C-3333 - Balboa Village Improvements Phase IAugust 14, 2001
CITY COUNCIL AGENDA
ITEM NO. 14
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BALBOA VILLAGE IMPROVEMENTS PHASE 1 — APPROVAL OF
PLANS AND SPECIFICATIONS AND AUTHORIZATION TO
ADVERTISE, CONTRACT NO. 3333
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Authorize advertisement for bids for Phase 1 of the Balboa Village Improvements.
DISCUSSION
After review by the Public Works, General Services, and other City Departments, as
well as consultation with the Balboa Merchants and Owners Association (BMOA), the
Peninsula Point Association (PPA), and the Promote Revitalization of Our Peninsula
(PROP) Committees, the plans and specifications for the Balboa Village Improvement
project are ready to be advertised for bids. While the drawings show design for all
three phases of the project, only Phase 1 improvements will be bid at this time. The
drawings clearly show the improvements to be constructed in Phase 1. Phases 2 and 3
will be advertised at a later date.
SCHEDULE
The advertisement for the Phase 1 portion of this project will start in mid - August, 2001,
with the bid opening in mid - September, 2001. Project award is scheduled for October
2001, and construction slated to begin the first part of November 2001, and be
completed by May 31, 2002. Phase 1 construction includes the Balboa Pier parking lot,
pier plaza, Main Street connection from the A Street parking lot, Balboa Boulevard
(Adams Street to Main Street), and storm drain facilities, and water main in Balboa
Boulevard.
FUTURE PHASES
Phase 2 construction would begin in October 2002, and includes construction of the
Oceanfront boardwalk and median area, Balboa Boulevard (from Main Street to A
Street), and streetscape for Palm Street, Washington Street, and Main Street from
Oceanfront to Balboa Boulevard.
SUBJECT: BALBOA VILLAGE IMPROVEMENTS PHASE I — APPROVAL OF DRAWINGS AND SPECIFICATIONS AND
AUTHORIZATION TO ADVERTISE, CONTRACT NO. 3333
August 14, 2001
Page 2
Phase 3 construction would begin in October 2003, and includes construction of the
streetscape for Palm Street, Washington Street, and Main Street from Balboa
Boulevard to Edgewater Place, Bay Avenue streetscape (including an odor control
system), and improvements for Peninsula Park.
COASTAL DEVELOPMENT PERMIT
On August 7, 2001, the California Coastal Commission conditionally approved the
project. Prior to the issuance of the Coastal Development Permit, the City is
conditioned to submit the following information:
1. List of stormwater best management practices to be implemented on the project.
2. Final traffic control plan.
3. Agreement to indemnify the Commission.
4. Sidewalk and construction easements needed for the project.
Permits from the Army Corps of Engineers and the California Regional Water Quality
Control Board have been obtained.
CONCURRENT PROJECTS
Several other projects in the Village will be concurrent with Phase 1 construction
including:
1. Washington Street and Balboa Pier restrooms
2. Balboa Pier rehabilitation
3. Pac Bell conduit relocations on Balboa Boulevard
4. Balboa Theatre rehabilitation
Each of these projects needs to be coordinated with the Phase 1 improvements.
SUBJECT: BALBOA VILLAGE IMPROVEMENTS PHASE I — APPROVAL OF DRAWINGS AND SPECIFICATIONS AND
AUTHORIZATION TO ADVERTISE, CONTRACT NO. 3333
August 14, 2001
Page 3
PROJECT BUDGET
The total approved budget for planning, design, and construction is $7,500,000.
Table 1 shows an annual projection of project expenses.
Table 1: Project Budget
Planning, Engineering &
Environmental Documents
Phase 1 Construction
Phase 2 Construction
Phase 3 Construction (funded)
Subtotal (Village Improvements)
Additional Utility Work
Phase 3 Construction (unfunded)
Subtotal
Total
1999 -01 2001 -02 2002 -03 2003 -04 TOTAL
$850,000
$3,680,000
$1,710,000
$1,260,000
$850,000 $3,680,000 $1,710,000 $1,260,000 $7,500,000
$250,000 $30,000 $210,000
$870,000
$850,000 $250,000 $30,000 $1,080,000 $1,360,000
$850,000 $3,930,000 $1,740,000 $2,340,000 $8,860,000
Construction costs include 19 percent for construction management and unforeseen
work.
The construction of the Lithocrete work will be performed by Shaw and Sons. Shaw
and Sons was the only licensed contractor that responded to the City's Request for
Qualifications. Shaw and Sons has agreed to construct the Lithocrete per stipulated
unit costs. The Lithocrete construction cost in Phase 1 is approximately $400,000.
It is estimated that the Phase 3 construction will cost $2,130,000 of which only
$1,260,000 is funded. An estimated $870,000 will be needed to fully fund Phase 3.
A new 16 -inch water main in Balboa Boulevard, new water mains in two alleys, and new
street lights outside the limits of the project will be constructed with the Village
improvements. These costs will be covered under a different budget ($250,000 in FY
2001 -02, $30,000 in FY 2002 -03 and $210,000 in FY 2003 -04).
The cost of the proposed underground utility assessment district is not considered in
the above costs.
SUBJECT: BALBOA VILLAGE IMPROVEMENTS PHASE I — APPROVAL OF DRAWINGS AND SPECIFICATIONS AND
AUTHORIZATION TO ADVERTISE, CONTRACT NO. 3333
August 14, 2001
Page 4
PROJECT FUNDING
Table 2 shows the sources of funding for the project.
Table 2: Project Funding Sources
CDBG (7161)
CDBG 108 Loan
Off - Street Parking (GF 7022)
Neighborhood Enhancement (GF 7023)
Gas Tax (7181)
Certificates of Participation
Subtotal (Village Improvements)
Water Enterprise (7501)
Streetlight Conversion (GF 7014)
Unfunded portion of Phase 3
Subtotal
Total
1999 -2001 2001 -02
Phase 1
$40,000 $285,000
$480,000 $563,942
$330,000 $175,000
$570,000
$2,086,058
2002 -03 2003 -04 Total
Phase 2 Phase 3
$325,000
$1,710,000 $690,000 $2,400,000
$1,043,942
$440,000 $945,000
$130,000 $700,000
$2,086,058
$850,000 $3,680,000 $1,710,000 $1,260,000 $7,500,000
$250,000 $175,000 $425,000
$30,000 $35,000 $65,000
$870,000 $870,000
--- ---------- - - - - -- -----_-- -- --- --------- - - - - -- -- --------- ----
$0 $250,000 $30,000 $1,080,000 $1,360,000
$850,000 $3,930,000 $1,740,000 $2,340,000 $8,860,000
The Planning Department is processing the CDBG 108 Loan application. The 108 Loan
was discussed with Housing and Urban Development officials on August 8, 2001.
The Administrative Services Department will administer the issuance of the Certificates
of Participation (COP's) in January 2002.
Respectfully su55tted,
PUBLIC WORKS DEPARTMENT
Stephen G. Badum, Director
By: \
Robert S eln, P.E.
Project Manager
Attachment: February 22, 2000, Council Memo
Location Map
February 22, 2000
CITY COUNCIL AGENDA
ITEM NO.
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: PHASING AND ESTIMATES FOR THE BALBOA VILLAGE
PEDESTRIAN AND STREETSCAPE IMPROVEMENT PLAN (VILLAGE
PLAN) AND THE BALBOA PIER PARKING LOT IMPROVEMENTS
RECOMMENDATIONS:
A. Direct staff to solicit proposals for professional services to:
1. Proceed with the design of the Balboa Pier Parking Lot per the Village Plan and
the Austin -Foust Associates concept plan.
2. Proceed with the design of Balboa Boulevard from A Street to Adams Street per
the Village Plan and Public Works Design Criteria for streets and drainage.
3. Proceed with the design for the Village Plan pedestrian and streetscape
improvements.
B. Direct staff to proceed with environmental clearances and permits.
C. Direct staff to pursue forming a property owner- funded Underground Utility
Assessment District.
D. Direct staff as to the preferred option for the upgrade of Peninsula Park.
DISCUSSION:
Balboa Villaqe Pedestrian and Streetscape Improvement Plan (Village Plan)
The Village Plan was prepared by Planning and Urban Design Resources and
presented to the City Council during the December 13, 1999, Study Session. Staff was
directed to review the improvement plan, prepare a cost estimate, propose a funding
plan, and prepare a project schedule.
The Village Plan shows enhanced streetscape improvements for an area roughly
bounded by Edgewater, Adams Street, Ocean Front and A Street. It includes
improvements on Balboa Boulevard from Adams Street to A Street, as well as within a
portion of Peninsula Park adjacent to Main Street.
SUBJECT: Phasing and Estimates for the Balboa Village Pedestrian and Streetscape Improvement Plan and Pier Parking Lot
Redesign
February 22, 2000
Page 2
Coupled with the Village Plan is the proposed upgrade of the Balboa Pier Parking Lot
per the concept plan prepared by Austin -Foust Associates. The parking lot concept
plan was approved by the City Council in Study Session on October 25, 1999.
This parking lot plan, in addition to the planned street and drainage improvements
along Balboa Boulevard, will be combined with the Village Plan so they can be
designed and environmentally cleared as one project. The combined design project will
be submitted to the Coastal Commission in one application for overall approval. The
construction can be phased as funding becomes available.
The project is divided into 3 phases. Phase 1 would construct the Balboa Pier Parking
Lot improvements, the Pier Plaza improvements, the Main Street connection to the A
Street Parking Lot, and the Balboa Boulevard improvements. Phase 2 (which could be
split into sub - phases depending on funding) would construct the Balboa Village
streetscape improvements from Ocean Front to Edgewater. Phase 3 is a future project
to construct improvements along Edgewater.
The Village Plan also will require the acquisition of the 3000 square foot parcel on the
southwest corner of Bay Avenue and Washington Street for parking.
The Public Works Department reviewed the Village Plan traffic circulation concept and
believes the following changes will be necessary:
1. The Village Plan calls for widening the sidewalk on both sides of Balboa Boulevard
from 6 (or 8) feet to 14 feet. The resulting 40 -foot street width (curb to curb) would
yield 4 lanes, each 10 -feet wide requiring vehicles in the outside lanes to drive in the
2 -foot gutter. Both outside lanes will be widened 2 feet to provide for a 10 -foot
driving lane width. This modification would still allow for 12 -foot wide sidewalks
along Balboa Boulevard.
2. Proposed angle parking on Balboa Boulevard will have a severe impact on traffic flow
and will need to be eliminated. The angle parking would reduce Balboa Boulevard to
one lane westbound and vehicles waiting for someone to leave or motorists backing
out of a stall would block all traffic exiting the peninsula.
3. Several parking spaces near A Street need to be deleted in order to ensure access to
County Sanitation District facilities.
4. The plan proposes to eliminate two, well -used commercial loading zones on Bay
Avenue. At least one loading area must be maintained or commercial vehicles will
be forced to park in a traffic lane.
5. During the design phase when precise dimensions of parcels and streets have been
determined, adjustments in the plan will be made to conform to the City's design
standards.
SUBJECT: Phasing and Estimates for the Balboa Village Pedestrian and Streetscepe Improvement Plan and Pier Parking Lot
Redesign
February 22, 2000
Page 3
With regard to an on -going odor problem at Bay Avenue at Washington Street, staff
recommends that methane abatement measures be incorporated into the design of the
streets.
As an additional consideration, staff recommends that property owners be asked to
participate in forming an Underground Utilities Assessment District to complete the
upgrades in this neighborhood. The estimated cost of the assessment district is
$1 million. The cost of the assessment district is not considered in the cost for the
Village Plan.
Total Project Cost
A cost estimate was prepared for Phase 1 (Balboa Pier Parking Lot, Pier Plaza,
connecting driveway to 'A' Street Parking Lot, and Balboa Boulevard) and Phase 2
(Balboa Village streetscape, excluding Edgewater). Costs for Phase 3 improvements
along Edgewater are not included in the estimate. Quantities were estimated using the
Balboa Village Improvement Plan prepared by Planning and Urban Design Resources
and the Balboa Pier Parking Lot concept plan prepared by Austin -Foust Associates.
The approximate cost for construction and property acquisition is $5 million. This
estimate contains construction items that may not have been included in previous cost
estimates such as demolition and removal costs, paving on Balboa Boulevard,
irrigation, lighting conduit and conductors, methane abatement, and traffic signal
modifications. This estimate also includes costs for property acquisition.
The construction and property acquisition costs for Phases 1 and 2 are modified as
shown in Table 1 to arrive at the Total Project Cost.
Table 1: Total Project Costs
Construction and Property Acquisition Costs
Design engineering, permitting, environmental studies
and construction services
(25% of construction costs)
Total Project Cost without Contingency
Contingency for unknown construction items that
will be revealed during final design and construction
(25% of construction costs).
Total Project Cost with
$5,000,000
$1,250,000
$6,250,000
$1,250,000
M
SUBJECT: Phasing and Estimates for the Balboa Village Pedestrian and Streetscape Improvement Plan and Pier Parking Lot
Redesign
February 22, 2000
Page 4
The total project cost for Phases 1 and 2, including engineering design, construction
services, property acquisition, and a 25% construction contingency, is estimated to be
$7.5 million.
Budget Requirements
Table 2 shows the distribution of the costs for constructing the two phases of the Village
Plan over the 4 -year time period estimated to complete the project.
Table 2: Budget Requirements
Task Description
Engineering Design, Environmental
Documents, Permits
Phase 1
Pier Parking Lot
Pier Plaza
Lot A connecting driveway
Balboa Boulevard
Construction Services
Total Phase 1 Cost
Phase 2
Property Acquisition
Oceanfront to S/o Balboa Blvd.
N/o Balboa Blvd. to Edgewater
Peninsula Park improvements
Construction Services
Total Phase 2 Cost
Total Project Cost
Task Cost* Recommended Budget per Fiscal Year
1999 -00 2000 -01 2001 -02 2002 -03
$500,000 $500,000
$790,000
120,000
50,000
1,630,000
310,000
$2,900,000
$350,000
1,150,000
2,080,000
80,000
440,000
$4,100,000
$7,500,000 $500,000
* Task cost includes a 25 percent contingency.
$790,000
$120,000
$50,000
$1,630,000
$310,000
$350,000
$1,150,000
$440,000
2003 -04
$2,080,000
$80,000
$0 $2,900,000 $1,940,000 $2,160,000
The current budget provides off - street parking funds and CDBG funds totaling $600,000
for the Balboa Pier parking lot and peninsula revitalization. $500,000 of this budgeted
amount will be used for the preparation of the engineering design documents,
environmental documents, and permit applications. The design would be prepared for
both phases of the project at the same time. Design would begin in spring 2000. The
design, environmental clearances, and permitting would be completed by July 2001.
SUBJECT: Phasing and Estimates for the Balboa Village Pedestrian and Streetscape Improvement Plan and Pier Parking Lot
Redesign
February 22, 2000
Page 5
Construction would begin on Phase 1 in FY01 -02 at an estimated cost of $2,900,000.
Phase 2 construction costs are approximately $4,100,000. Table 2 shows the funding
for Phase 2 split over two fiscal years beginning in FY02 -03.
The proposed improvements within Peninsula Park include upgrading the pavilion
gazebo to a bandstand and providing uplighting on the existing palms. The cost for
these improvements, as shown in Table 2, is $80,000. Another option envisions a more
extensive refurbishment of the park to include a grass area around the bandstand for
outdoor seating, relocation of the flight monument, new irrigation system, new
landscaping, and new hardscape. While additional conceptual design is required to
define costs, a rough estimate of cost ranges from $250,000 to $350,000.
Maintenance Costs
The cost for providing an enhanced level of landscape maintenance within the business
district, including frequent pruning, daily litter removal, maintenance of 'color' areas, and
weekly adjustment of the irrigation, is approximately $1,200 per month.
While additional review is required, it appears that the pavement and sidewalk
enhancements will require increased routine maintenance to keep the surfaces clean.
The cost per day for a steam cleaning crew and pollutant disposal is approximately
$1,000. At 1 day per month the cost would be approximately $12,000 per year.
Fundinq Sources
As outlined in the December 13, 1999, staff report to the Mayor and City Council, the
additional project costs can be partially funded from the Community Development Block
Grant (CDBG), the Off - Street Parking Fund, and the Neighborhood Enhancement
Reserve Fund as follows:
1. The City may borrow against future CDBG allocations for approximately
$2,000,000.
2. The Off - Street Parking Fund has a FY 1998 -1999 balance of $690,000, of which
$430,000 is committed to the Balboa Pier Parking Lot.
3. The Neighborhood Enhancement Reserve Fund has a FY 1998 -1999 balance of
$479,000, with anticipated annual receipts of approximately $240,000.
4. It is anticipated that $700,000 in Gas Tax funds will be available in FY 2001 -2002
for roadway related improvements.
SUBJECT: Phasing and Estimates for the Balboa Village Pedestrian and Streetscape Improvement Plan and Pier Parking Lot
Redesign
February 22, 2000
Page 6
Table 3 indicates funding sources for the project.
Table 3: Funding Sources
1999 -00 2000 -01 2001 -02
Engineering Design &
Environmental
Documents
Neighborhood Enhancement $250,000
Off Street Parking $250,000
Phase 1 - Balboa Blvd, Pier
Parking Lot,
Pier Plaza, A St. Parking Lot
Driveway
CDBG - Section 108 Loan
Off - Street Parking
Neighborhood Enhancement
Gas Tax
Parking Revenue Bond
Total Phase 1
Phase 2 - Property Acquisition,
Village
Streetscape, Peninsula Park
CDBG - Section 108 Loan
Neighborhood Enhancement
Parking Revenue Bond
General Fund
Total Phase 2
$300,000
$690,000
$460,000
$700,000
$750,000
$500,000 $0 $2,900,000
2002 -03
$1,700,000
2003 -04 Total
$240,000 $240,000
$1,920,000
$0
$1,940,000 $2,160,000
Total $500,000 $0 $2,900,000 $1,940,000 $2,160,000 $7,500,000
Parking Revenue Bond
In order to implement all of the Village Plan within 4 years, the City Council may wish to
consider the use of revenue bonds or a similar financing tool to fund a portion of the
project costs. In the past, the City has utilized new or increased revenues from a
project to pay for the bonds. While the meters for the full length of the Peninsula
generate approximately $1 million annually, including the $240,000 that is directed to
the Neighborhood Enhancement Reserve, this project will result in minimal additional
revenue due to the small number of meters being added. Should the City Council
decide to use meter revenues to repay bonds, other General fund projects will need to
be adjusted to offset the repayments. If $2.67 million were raised through the issuance
SUBJECT: Phasing and Estimates for the Balboa Village Pedestrian and Streetscape Improvement Plan and Pier Parking Lot
Redesign
February 22, 2000
Page 7
of a revenue bond at 7.5 %, the semi - annual payments would be approximately
$150,000 for 15 years. After FY 2003 -2004, the Neighborhood Enhancement Reserve
Fund could be reused to payoff the bond rather than the general fund. This would
obligate Neighborhood Enchancement funds generated from the entire peninsula to
one area of improvement for 15 years.
Project Schedule
Assuming the City Council approves initiation of the project and then authorizes design
contracts in April 2000, construction could begin on Phase 1 by fall 2001. A conceptual
schedule is shown as an attachment. The schedule is based on the following:
1. Environmental Clearance
A 4 -month period to hire an environmental professional, prepare the
environmental documents, a 30 -day public review period and final approval on a
mitigated negative declaration. This will be done concurrently with the design.
2. Design Engineering
A 9 -month period, concurrent with the Environmental Clearances procurement,
to hire a civil engineering firm and prepare the design drawings and
specifications.
3. Coastal Commission Permit
A 6 -month period after completion of the design is expected for the application to
be agendized for Coastal Commission hearing and approval. The Coastal
Commission requires signed plans prior to starting the review process.
Respectfully submitted,
PUBLIC WORKS DEPARTMENT
Don Webb, Director
M
Robert Stein
Senior Civil Engineer
Attachments: Conceptual Schedule
Preliminary Assessment District Estimate
Exhibit
Sharon Wood
Assistant City Manager
f:\ users \pbw\ shared\ council \fy99- 00\february- 22\balboa village.doc
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LOCATION MAP
Mayor Gary Adams
City Hall
3300 Newport Blvd.
Newport Beach, CA 92663
Honorable Mayor Adams,
'01 AUG -9 P 1 :23
OFFICE OF lHE CITY CLEM
CITY OF VUWPORT BEACH
Mike Martin
Balboa Pharmacy
716 E. Balboa Blvd.
Balboa, CA 92661
August 8, 2001
g-14-oi
I am a Newport Beach resident and have owned Balboa Pharmacy for the last 19 years. Balboa
Pharmacy is located at the corner of Main and Balboa Blvd. I am very concerned about the proposal to
take most of the parking off Balboa Blvd. and relocate it around the corner or in the main lot. I have been
approached by a member of my concerned customers that they will have to walk a block or two to get to the
pharmacy. This may be okay for a small percentage of tourists to walk the extra block or two to shop
downtown Balboa but most residents want the parking to remain on Balboa Blvd.
Corona del Mar and Balboa Island both have free parking on their main streets (Coast Highway and
Marine Ave.) It is imperative that we retain parking on our main street too. Balboa needs core businesses
such as the Pharmacy to serve nearby residents. This proposal will discourage the sick and aged from
shopping locally because they are unable to walk the extra block or two. Although I am supportive of a
pedestrian environment, removing the few parking spaces that enable residents to park near the pharmacy
will greatly impact many local residents that I have worked so hard to serve.
Enclosed is a copy of the petition signed by the people who are opposed to taking most of the parking
off of Balboa Blvd. This petition contains about 350 names of people that think taking parking off of
Balboa Blvd, is a mistake. I think the City would be making a big and expensive step backward if you
remove these 25 or so spaces. The few parking spaces that remain will likely be filled all the time. At the
very least, please allow more parking spaces to remain on the North side of Balboa Blvd. for the
convenience of the residents who want to use the Pharmacy and Post Office. The vast majority of residents
who patronize Balboa businesses prefer convenient parking over widened sidewalks.
Thanks for your consideration.
S�incere�lyn
Mike Martin
Owner, Balboa Pharmacy
673 -5370
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Pease don' aka away our BMboa
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vase don't take clay our Balboa
Blvd. parking, it to shop
like "t"he post office
�*Cally at plac"e.
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don't Imike ammy sur Mbar
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Plmmse d away ouir Balbi
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Mvd, pavMongnj, quo ansed R W shop
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Mud, pavkgong9
vie need R W shop
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