HomeMy WebLinkAbout20 - BA-004 - Gift from the Friends of the LibraryAgenda Item No. 20
August 14, 2001
COMMUNITY SERVICES DEPARTMENT
Arts It Cultural - Library - Recreation - Seniors
To: Mayor and Members of City Council
From: LaDonna Kienitz, Community Services Director /City Librarian
Re: Budget Amendment - Gift from the Friends of the Library
Please direct staff to deposit the attached check in the amount of $142,000 into
revenue account 4010 -5901. These funds represent a gift from the Friends of the
Library for use in FY 2001/02.
Expenditures are primarily to enhance the materials collection budget, to add to the
collections at the four library sites, and for the promotion of reading for youth and
adults.
Materials Collection
Children's book collection
Children's audiovisual materials
$35,000
7,000
Young Adult book collection 10,000
These funds are used to enhance a very heavily used part of the library
collection. Preschoolers through teens depend upon the library for books
and videos for their recreational and educational needs.
DVD Collection at all 4 libraries 22,000
This new collection will be developed at all 4 sites. There will be a one -day
(rental) collection at each site that will include high interest, new titles.
The seven -day collection at the Central Library will consist of a mixture of
musicals, classic feature films, and non- fiction titles. The seven -day
collection will be available for inter - branch loans.
Audio Books 30,000
Audio books continue to be in high demand. Both fiction and non - fiction,
abridged and unabridged titles are purchased for all four sites. Since the
books on compact disc collection has become more popular, the budget
increase will allow not only for the purchase of more titles in this format
but also will enhance the entire audio book collection.
Pooular, high interest titles for all libraries 20,000
These are recently published and reviewed titles that are in high demand by
the library's customers. The books are purchased for all four sites to provide
access to popular titles at the branch level.This gift allows the library to
enhance the current collection of new books.
Budget Amendment
Page 2
Book Bags 5,000
The library will supplement the current supply of Book Bags. These bags are
available to customers at checkout at each of the libraries, and for use of
selecting materials within the library.
Literacy 2.000
Many of the items in the Literacy collection are outdated. The Friends gift
will be used to purchase books, books on tape, learning materials other than
books, and testing materials for Literacy students.
Promotion of Libraries 8 Readers
Summer Reading Program for Youth
3,600
Summer Reading program for Adults 1.300
The library conducts four summer reading programs for preschoolers,
elementary school age kids, teens and adults. Over 2000 customers of all
ages participate in these programs. Funds are used to provide entertaining
programs for youth and incentives prizes for all ages to motivate them to
continue reading.
Transportation to the library for school visits for 1' and 4`" grades 2,200
Transportation to the library for school visits for middle and high schools 2,400
Books as incentive gifts to 1" graders for school visits to the library 1.500
In cooperation with the local schools, the library targets the above groups of
students for class visits to the library. Since first grade is critical time for
young children learning to read, paperback books are given to all kids
visiting the library. Providing funding for bus transportation from the
schools to the library makes these visits possible.
Please appropriate these funds to the library as follows:
From Amount To
4010 -5901 $ 11,000 4010 -8010
129,000 4010 -8260
2.000 4020 -8260
$142,000
Thank you.
cc: Homer Bludau, City Manager
Total $142,000
City of Newport Beach
BUDGET AMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 004
AMOUNT: 5142,000.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to receipt of gift from the Friends of the Library.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
REVENUE ESTIMATES (360 1)
Fund /Division Account
4010 5901
EXPENDITURE APPROPRIATIONS (3603)
Description
Fund Balance
Description
Private Donations & Contributions
Signed:
Administrative Services Director
Signed: Y- 7—/l,. ,
Administrative Approval: O Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$142,000.00
$11,000.00
$129,000.00
$2,000.00
Date
v
D e
D ate
Description
Division
Number
4010
Community Services - Support Services
Account
Number
8010
Advertising & Public Relations
Division
Number
4010
Community Services - Support Services
Account
Number
8260
Library Materials
Division
Number
4020
Community Services - Balboa Branch
Account
Number
8260
Library Materials
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Administrative Services Director
Signed: Y- 7—/l,. ,
Administrative Approval: O Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$142,000.00
$11,000.00
$129,000.00
$2,000.00
Date
v
D e
D ate