HomeMy WebLinkAbout15 - C-3270 - Bonita Canyon Sports Park - West Park Open Space Irrigation & LandscapingAugust 14, 2001
CITY COUNCIL AGENDA
ITEM NO. 15
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BONITA CANYON SPORTS PARK - WEST PARK OPEN SPACE IRRIGATION
AND LANDSCAPING, CONTRACT NO. 3270
RECOMMENDATIONS:
Approve Change Order No. 23 to Castello, Inc., in the amount of $336,603.70 to add
irrigation and landscaping to the West Park Open Space area of the Bonita Canyon
Sports Park and authorize the Public Works Director to execute Change Order No. 23.
2. Authorize an additional $95,000 to increase the construction contingency to 2% of the
construction cost to provide for the cost of unforeseen work.
PROJECT BACKGROUND AND UPDATE:
On May 9, 2000, the City Council awarded the $6,276,000 Bonita Canyon Sports Park
Improvements contract to Castello, Inc., of Escondido, California. The park has three distinct
use areas - East Park, Mid Park, and West Park. See attached color site plans. The contract
included the following basic park components:
(a) Three 200 -foot youth baseball fields
(b) One multi - purpose baseball /soccer field
(c) Mid Park - three mid -youth soccer fields
(d) West Park youth soccer fields
(e) East Park restroom and equipment storage facilities
(e) East Park on the site parking for 240 vehicles
(f) West Park on site parking for 115 vehicles
(f) East Tot Lot
(g) Green open spaces with earth berms, pedestrian walking trails, and lights
(h) Picnic areas
In addition to the above described park components, several alternative bid items were
considered in the contract documents. These items were:
1. West Park Open Space (area south of soccer fields) along MacArthur Boulevard
to the Manning Park (approximately 2000 feet)
2. West Park Tot Lot*
3. West Park tennis courts
4. West Park basketball courts
5. Mid Park restroom facility*
6. Five decorative park signs
*(Bold indicates Council Approved Alternative Bid Item)
SUBJECT:: BONITA CANYON SPORTS PARK - WEST PARK OPEN SPACE IRRIGATION AND LANDSCAPING,
CONTRACT NO. 3270
August 14, 2001
Page 2
The total project cost for the base bid, plus the six alternate bid items, exceeded available
funding sources in May 2000. Council approved constructing the base project with the addition
of bid Alternate No. 2 (West Tot Lot) and bid Alternate No. 5 (Mid Park restroom facility).
The West Park tennis and basketball courts were recently funded under the new FY2001/02
CIP Program and added to the contract under Change Order No. 17. The Contractor agreed to
construct these improvements for the original bid price. Staff did not recommend funding the
five decorative signs because of the $50,000 cost. The General Services Staff will build
traditional park signs for about $10,000.
Currently, the Bonita Canyon Sports Park is about 80 percent complete. The improvements are
scheduled for completion in late October with five months of plant establishment and
maintenance following. The first uses of the park are scheduled for late Spring 2002.
To date, 21 change orders have been processed. Staff from Public Works, General Services,
Community Services, and EPT have worked to monitor the project and maintain a "minimal"
change order balance on this contract. Value engineering throughout the construction process
has resulted in several substantial cost savings and has offset unforeseen cost increases.
Attached is a summary of the change orders to date.
WEST PARK OPEN SPACE DISCUSSION:
The City Council approved $400,000 in funding for the West Park Open Space in the FY
2001/02 CIP budget. In addition, there is $50,000 in funds available for planting trees along
MacArthur Boulevard.
The additive bid from Castello for the West Park Open Space was originally $245,000.
However, during the early part of construction, Castello's landscape subcontractor requested to
be removed from the project. According to Castello, Haro's Landscape of San Diego had
underbid the project and was over extended. Castello requested that Haro be substituted by
Flintridge Landscaping of Costa Mesa, which the City approved. An additional cost of $130,000
was realized by Castello in switching landscape companies. Haro's original bid was $1,850,000
and Flintridge's quote was $1,980,000.
Because the City did not contract the West Park Open Space at the time of award, Castello has
no legal obligation to honor their original bid price of $245,000. This is unlike the tennis and
basketball courts where Castello did agree to build those facilities for their year old bid prices.
They made this possible by constructing the courts with their own crews instead of
subcontractors.
Staff has spent months negotiating with Castello and Flintridge for the West Park Open Space
in anticipation of the funding being approved by City Council. After extensive discussion and
review of different options, a cost of $336,603.70 for the West Park Open Space has been
reached with Castello and their subcontractor. Staff believes this price is fair in comparison to
the other bids received in May 2000 which averaged $349,000.
SUBJECT:: BONITA CANYON SPORTS PARK - WEST PARK OPEN SPACE IRRIGATION AND LANDSCAPING,
CONTRACT NO. 3270
August 14, 2001
Page 3
The following items justify approval of the West Park Open Space as a change order to the
originally approved construction contract with Castello versus re- bidding the work as a separate
project:
• The completion of the West Park Open Space could be completed shortly after the
completion of rest of the Bonita Canyon Sports Park. Re- bidding the work as a
separate contract could add as much as six months to the project schedule.
• The reduced schedule for the West Park Open Space change order will minimize
community disruption by allowing one contractor to continuously proceed to
complete the work without the gaps that would occur from mobilizing a new
contractor.
The ongoing concerns of the adjacent residents regarding dust and aesthetics
would be mitigated sooner by an expedient completion of the landscaping.
• City staff has thoroughly reviewed the proposed change order costs and have
found them to be fair and consistent with market prices for similar work. There is
no guarantee that re- bidding the work as a separate project will produce lower
costs. In fact, higher costs may be encountered in the current bidding market.
The original engineers estimate for the West Park Open Space was $500,000.
Completion of West Park Open Space as a change order will avoid the additional
costs to re -bid the work as a separate project. Those costs include additional
administration costs and costs to revise the plans, specifications, and contract
documents estimated at $25,000. There would also be added costs, approximately
$25,000, for erosion control since the planting would not be established sufficiently
by the rainy season.
If the change order is approved, the Contractor would need only 30 more working days to
complete the West Park Open Space. By their current schedule, the West Park could be
complete as early as mid - November at which time the five -month period of plant establishment
and contractor maintenance would begin.
PROJECT FUNDING AND RECOMMENDATION:
The following funding sources are available to complete the Bonita Canyon Sports Park
including the addition of the tennis and basketball courts and West Park Open Space:
Account Number
Account Description
Amount
7441- C4120434
Bonita Canyon Sports Park
$6,170,000
7532- C5600100
Bonita Canyon Sports Park Sewer
100,000
7021- C4120375
Freeway Reservation Park
48,000
7021- C4120616
Bonita Canyon Sports Park — Tennis and
120,000
Basketball Courts
7432- C5100657
Bonita Canyon Sports Park - West Park
$400,000
Open Space Irrigation and Landscaping
7015- C5100599
Landscaping — MacArthur Boulevard
50.000
Total:
$6,888,000
Bold indicates May 2000 Council approved funding. Remaining funding is from FY 2001102 CIP.
When the project was awarded on May 14, 2000, $42,000 (0.6% of the construction cost) was
established to cover the cost of unforeseen work. To date, staff has approved $47,178.24 in
SUBJECT:: BONITA CANYON SPORTS PARK - WEST PARK OPEN SPACE IRRIGATION AND LANDSCAPING,
CONTRACT NO. 3270
August14,2001
Page 4
change orders, not including the tennis and basketball courts. Typically, construction projects
carry a contingency of approximately 10 %. With the addition of the West Park Open Space
and ongoing construction activities additional change orders may be realized for unforeseen
conditions. Staff recommends increasing the allowance by $95,000 for a total of $137,000
which would represent a 2% construction contingency.
With the addition of this West Park Change order, the contract cost would be as follows:
Original contracted work (including additive bid Items Nos. 2 and 5) $6,276,000.00
Approved construction contingency 42,000.00
Addition of tennis and basketball courts (approved) 113,000.00
Anticipated change orders for unforeseen work to completion 95,000.00
Addition of West Park Open Space 336.603.70
Total $6,862,603.70
Staff recommends the approval of the West Park Open Space as a change order to the
originally approved construction contract with Castello and authorize the Director of Public
Works to execute the change order.
Approval of additional funding for the West Park Open Space, tennis and basketball courts, and
the MacArthur Boulevard landscaping, will be adequate to complete the overall Bonita Canyon
Sports Park, including the West Park Open Space.
Respectfully sub it ed,
B WORKS DEPARTMENT
Stephen G. Badum, Director
By:
MiqKael J. mac ri, P.E.
Utilities Engine r
Attachments: Change Order Summary
Project Color Site Maps
Bonita Canyon Sports Park — Change Order Summary
Change Order No. 1 — Mid Park Wet Soils
Placing Geotextile Fabric 8XT per Field Meeting on 7/10/2000 $16,243.00
Fill Test Holes $ 1,850.00
Extra Excavation @ Canyon Drains @ East Park $ 30,085.00
Grading "Credit" at Mid Park ($14,079.00)
Subtotal CCO1 $ 34,099.00
Negotiated CCO1 (Approved /Signed) $ 32.000.00
Change Order No. 2. - Request for Time Extension from Soils Issue (30 days) $ 0.00
Change Order No. 3 - Modifications to Sewer Mains for Pacific Bell
Pothole at Pacific Bell $ 824.00
Add for Realignment of Sewer Line on Ford Road $ 7,940.35
Additional Depth of Sewer $ 5,834.40
Delete Sewer Cleanout/PVC ($3,300.00)
Total to Date: $ 11.298.75
Change Order No. 4 - Modification of Storm Drain Pipe Material
($9,996.00)
Change Order No. 5 - Modification to Sidewalk Base Material
($43,504.45)
Change Order No. 6 - Structural Changes at Dissipater Structure
$1,700.16
Change Order No. 7 - Interfering Utilities (ACP Water Main)
$5,500.00
Change Order No. 8 - Reduction to Street Patching Efforts
($3,856.00)
Changer Order No. 9 — Additional Cost for Sewer Main (partial paid by Pacific Bell)
$ 10,208.00
Slurry Backfill for Sewer 8/4/2000
$ 3,086.60
Hard Rock Excavation 8/7 & 8/8
$ 4,767.40
Remove Excess Rock 8/9/2000
$ 2,816.00
Remove Excess Rock 8/10 & 8/11
$ 5,637.55
Slurry Backfll for Sewer 8!712000
$ 4,202.00
Sewer Pothole /Delay on Ford Road
$ 3,000.00
Total CC09
$ 23.5n9.55
Change Order No. 10 — City Requested Change to Berms Along MacArthur Blvd. $6,108.00
Change Order No. 11 — Value Engineering Changes to Irrigation System ( $101,870.00 )
Change Order No. 12 — Changes for Electrical Connections
Penetrate Edison Vaults $3,300.00
Credit for DG Pads vs. Concrete Pads ($408.00)
Total CCO12 $ 2.892.00
Change Order No. 13 - Electrical7relephone Services to Site
$60,458.95
Change Order No. 14 — Powder Coat Cable Fencing and Stabilize Outlet Structure
$7,311.30
Change Order No. 15 — Modification to Irrigation Control Valves
$7,169.30
Change Order No. 16 —Additional S.D. Junction Structure and Modification to Bleachers
Additional Storm Drain Junction Structure Requested by City
$ 4,162.40
Modification to Bleachers to Conform to New Building Codes
$ 10,208.00
Total CCO 16
$ 14.370.40
Change Order No. 17 — Addition of Tennis and Basketball Courts
Change Order No. 18 — Misc. Electrical Conduit, Irrigation Sleeves and Building Hangers
Change Order No. 19 — Modify Fence Footing and Additional Drainage Lines
Change Order No. 20 — Modification to irrigation meter facilities and fencing credit
Change Order No. 21 — Repairs to MacArthur Slope from Rain Damage, Additional
Roof Flashing and City Requested Tiling of Drinking Fountains
Change Order No. 22 — Changes to Soil Amendments and Selected Trees (Pending)
Change Order No. 23 —West Park Open Space Irrigation and Landscaping (Pending)
Total Change Orders (Approved and Pending)
F: \Users \PBW\Shared \COUNCIL \FY01- 02Wugust -14 \West Park Change Order Summary.doc
$113,000.00
$ 10,717.24
$ 9,765.04
$ 6,462.00
$ $7,142.00
$3,927.00
$336,603.70
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