HomeMy WebLinkAboutSS3 - Staff Priorities and Time Frame for FY 2001-2002 ProjectsCITY OF NEWPORT BEACH
STUDY SESSION ITEM NO. ss3
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Homer L. Bludau, City Manager
DATE: August 14, 2001
SUBJECT: Council Review of Staff Priorities and Time Frame for
FY 2001 -2002 Projects
COUNCIL ACTION:
Review and comment on Council agreement/disagreement with staff priorities and time
frames.
BACKGROUND:
The Executive Management Team recently went through a process to identify its highest
ten (10) priority projects for the new budget year and to develop a mechanism for the
effective management of these priority projects.
Initially, the City Manager requested each Executive Management Team member to
provide him with their individual list of 10 projects in priority order. After review of the
submittals and comparison with his own list, the City Manager finalized his list. Roughly
80% agreement existed among the projects listed.
Once priority identification took place, the Executive Management Team met with MAP
Training Consultant Vicki Merrill to review project management techniques which
involved scheduling, assigning responsibility, key action identification, reporting and
group involvement in assisting with project challenges.
Based on this training, the City Manager and the Executive Management Team assigned
individual responsibility to each of the ten priorities. Those with primary project
responsibilities met with other team members whose assistance would be needed to
deliver the projects successfully, in order to determine key action steps and overall
schedules.
The City Manger would like to share the results of this process thus far with you to be
certain these priorities are seen by you as priorities and to review the schedule for these
projects.
City Hall • 3300 Newport Boulevard • Post Office Box 1768 • Newport Beach, California 92659 -1766
Staff Priorities and Time Frame for FY 2001 -02 Projects
Page 2
The City Manager has determined that the following 10 items in priority order (1 51 being
most important) are those that staff should concentrate on accomplishing during the FY
2001 -02 fiscal year:
1) The signing of the JWA Settlement Agreement extension.
2) Begin and complete the public outreach portion of the General Plan Update
process.
3a) Complete the Newport Coast Annexation legal process by December 1, 2001.
3b) Begin providing City services to the Newport Coast by January 1, 2002.
4) Have the City Council adopt new personnel policies /rules by December 11,
2001.
5) Obtain full compliance with the new NPDES permit requirements and complete
the three water quality tests required by the Regional Water Quality Control
Board.
6) Complete the most time sensitive Capital Improvement Projects on time:
• Bonita Canyon Sports Park;
• Balboa and Newport Pier Refurbishments;
• Balboa Village Improvements (Phase 1)
7) Improve the plan check and permit issuance process whereby 90% of all plans
are given initial plan checks and returned to customers within four weeks.
8) Reduce the City's electricity consumption (measured in kilowatt hours) by 10%
from January 2001 to June 2002.
9) Develop a training program for first time and mid -level managers within the
organization by June 30, 2002.
10) Begin the Local Coastal Program certification program.
In conclusion, these 10 staff priorities need not be Council's top priorities, as some
deal with staff related (personnel, training) issues needed to strengthen the
organization. However, it is important that Council feel comfortable with the overall
group of priorities in relation to their priorities. Of course, the City Manager will
always place Council priorities before staff priorities for accomplishment.