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HomeMy WebLinkAbout09 - C-3333 - Balboa Village Improvements Phase ITO: Mayor and Members of the City Council FROM: Public Works Department September 11, 2001 CITY COUNCIL AGENDA ITEM NO. 6 COUNCIL AGENDA f4 0. a q /�'5 /Ol SUBJECT: CONSTRUCTION MANAGEMENT SERVICES FOR BALBOA VILLAGE IMPROVEMENTS, PHASE 1 - CONTRACT NO. 3333 RECOMMENDATION: Approve a $361,100.00 Professional Services Agreement with Harris & Associates to provide construction management, inspection, and materials testing during Phase 1 construction, and authorize the Mayor and the City Clerk to execute the agreement. DISCUSSION: The total cost for the Balboa Village improvements is estimated to be $8.8 million and will be constructed in three phases. Phase 1 is scheduled to begin in November 2001. Each phase must be completed prior to the summer visitor season. Harris & Associates will provide construction management oversight for the first phase of the Balboa Village Rehabilitation Project, which is estimated to cost $3.3 million. A list of Harris & Associates duties is attached and include: • Ensuring the contractor maintains a safe worksite. • Monitoring contractor progress in the meeting the project schedule. • Observing, monitoring and inspecting construction activities including performing material testing. • Monitoring design changes and change orders to control cost overruns. • Ensuring traffic control measures are safe and effective. • Keeping the public informed on lane closures and sidewalk and driveway construction. The first phase of the project is the largest and most complicated involving reconstruction of Balboa Boulevard and rehabilitation of the Pier Parking Lot and Pier Plaza. Construction of a new storm drain and water main in Balboa Boulevard, replacing the roadway, and constructing new sidewalks will require detailed traffic and safety controls. These controls must be implemented on a daily basis to protect pedestrians, allow adequate traffic flow, and maintain business access. Harris & Associates will also provide construction management services for the reconstruction of the Washington Street and Balboa Pier restrooms. SUBJECT: CONSTRUCTION MANAGEMENT SERVICES FOR BALBOA VILLAGE IMPROVEMENTS, PHASE 1 - CONTRACT NO. 3333 September 11, 2001 Page 2 The project's extensive decorative elements require a higher than usual level of quality control, especially for the Lithocrete work, which has a number of finishing steps beyond the cure time. Some of the original improvements in this area were constructed over 80 years ago and uhforeseen field conditions should be expected. Close monitoring of the construction is required to identify conflicts between design assumptions and actual field conditions to allow alternative designs to be developed in a timely manner to control cost overruns. The Balboa Village construction is impacted by the following concurrent construction projects: 1. Reconstruction of the Balboa Pier. 2. Reconstruction of the Balboa Theater. 3. Construction of a replacement sewer pump station at Balboa Boulevard and A Street. During Phase 1, parking will be at a premium making it imperative that work on the Pier Parking Lot be constructed as scheduled. Monitoring the control of dust, noise, and odor nuisances will be an important task for this project. In addition to managing the construction, Harris & Associates will be the first point of contact for responses to community comments and complaints and will maintain a 24 -hour live- assistance hotline. Respectfully submitted, BLIC WORKS DEPARTMENT Stephen G. Badum, Director Robert S eI ', .E- Senior Civil Engineer Attachments: Professional Services Agreement Project Location Map PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES FOR BALBOA VILLAGE IMPROVEMENTS PHASE 1 WITH HARRIS & ASSOCIATES THIS AGREEMENT, entered into this day of , 2001, by and between the City of Newport Beach, a Municipal Corporation (hereinafter referred to as "City "), and Harris & Associates, whose address is 34 Executive Park, Suite 150, Irvine, California, 92614, (hereinafter referred to as "Consultant'), is made with reference to the following: RECITALS A. City is a Municipal Corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City is planning to implement construction management services for the "Balboa Village Improvement Project. Phase 1," hereinafter referred to as "Project." C. City desires to engage Consultant to provide full construction management activities for three phases of the Project upon the terms and conditions contained in this Agreement. D. The principal member of Consultant for purpose of Project is Byron G. Tobey, P.E., Project Director. -1- E. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to contract with Consultant under the terms and conditions provided in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the 12th day of September, 2001, and shall terminate on the 12th day of September, 2002, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the duties set forth in the scope of services, attached hereto as Exhibit "A" and incorporated herein by reference. 3. COMPENSATION TO CONSULTANT City shall pay Consultant for the services in accordance with the provisions of this Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and incorporated herein by reference. No rate changes shall be made during the term of this Agreement without prior written approval of City. Consultant's compensation for all work performed in accordance with this Agreement shall not exceed the total contract price of three hundred sixty -one thousand, one hundred and 001100 Dollars ($361,100.00). 3.1 Consultant shall maintain accounting records of its billings which includes the name of the employee, type of work performed, times and dates of all work which is -2- billed on an hourly basis and all approved incidental expenses including reproductions, computer printing, postage and mileage. 3.2 Consultant shall submit monthly progress invoices to City payable by City within thirty (30) days of receipt of invoice. 3.3 Consultant shall not receive any compensation for extra work without prior written authorization of City. Any authorized compensation shall be paid in accordance with the schedule of the billing rates as set forth in Exhibit "B ". 3.4 City shall reimburse Consultant only for those costs or expenses which have been specifically approved in this Agreement, or specifically approved in advance by City. Such cost shall be limited and shall include nothing more than the following costs incurred by Consultant: A. The actual costs of subconsultants for performance of any of the services which Consultant agrees to render pursuant to this Agreement which have been approved in advance by City and awarded in accordance with the terms and conditions of this Agreement. B. Approved reproduction charges. C. Actual costs and /or other costs and /or payments specifically authorized in advance in writing and incurred by Consultant in the performance of this Agreement. 4. STANDARD OF CARE 4.1 All of the services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical -3- personnel required to perform the services required by this Agreement and that it will perform all services in a manner commensurate with the community professional standards. All services shall be performed by qualified and experienced personnel who are not employed by City nor have any contractual relationship with City. Consultant represents to City that it has or shall obtain all licenses, permits, qualifications and approvals required of its profession. Consultant further represents that it shall keep in effect all such licenses, permits and other approvals during the term of this Agreement. 4.2 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, failure of City to furnish timely information or to promptly approve or disapprove Consultant's work, delay or faulty performance by City, contractors, or governmental agencies, or any other delays beyond Consultant's control. 4.3 The term Construction Management or Construction Manager does not imply that Consultant is engaged in any aspect of the physical work of construction contracting. Consultant shall not have control over or charge of, and shall not be responsible for Project's design, Project's contractor (hereinafter referred to as "Contractor'), construction means, methods, techniques, sequences or procedures, or for any health or safety precautions and programs in connection the work. These duties are and shall remain the sole responsibility of the Contractor. Consultant shall not be responsible for the Contractors schedules or failure to carry out the work in accordance with the contract documents. Consultant shall not have control over or charge of acts or omissions of City, Design Engineer, Contractor, Subcontractors, or their Agents or me employees, or of any other persons performing portions of the work. 5. INDEPENDENT PARTIES City retains Consultant on an independent contractor basis and Consultant is not an employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute Consultant or any of Consultant's employees or agents to be the agents or employees of City. Consultant shall have the responsibility for and control over the details and means of performing the work provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement which may appear to give City the right to direct Consultant as to the details of the performance of the services or to exercise a measure of control over Consultant shall mean that Consultant shall follow the desires of City only in the results of the services. 6. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator, and any other agencies which may have jurisdiction or interest in the work to be performed. City agrees to cooperate with Consultant on Project. 7. PROJECT MANAGER Consultant shall assign Project to a Project Manager, who shall coordinate all phases of Project. This Project Manager shall be available to City at all reasonable times during term of Project. Consultant has designated Omar M. Dandashi, P.E., to be its Project Manager. Consultant shall not bill any personnel to Project other than those -5- personnel identified in Exhibit "B ", whether or not considered to be key personnel, without City's prior written approval by name and specific hourly billing rate. Consultant shall not remove or reassign any personnel designated in this Section or assign any new or replacement person to Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to removal or assignment of non -key personnel. Consultant, at the sole discretion of City, shall remove from Project any of its personnel assigned to the performance of services upon written request of City. Consultant warrants it will continuously furnish the necessary personnel to complete Project on a timely basis as contemplated by this Agreement. 8. TIME OF PERFORMANCE Time is of the essence in the performance of the services under this Agreement and the services shall be performed by Consultant to complete by May 31, 2002. The failure by Consultant to strictly adhere to the schedule may result in termination of this Agreement by City and assessment of damages against Consultant for delay. Notwithstanding the foregoing, Consultant shall not be responsible for delays which are due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the services to be provided for Project, each party hereby agrees to provide notice to the other party so that all delays can be addressed. 8.1 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator not later than ten (10) calendar days after the start of the condition which purportedly causes a delay, but not later than the date upon which In performance is due. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays which are beyond Consultant's control. 8.2 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances by telephone, fax, hand delivery or mail. 9. CITY POLICY Consultant shall discuss and review all matters relating to policy and project direction with the Project Administrator in advance of all critical decision points in order to ensure that Project proceeds in a manner consistent with City goals and policies. 10. CONFORMANCE TO APPLICABLE REQUIREMENT All work prepared by Consultant shall conform to applicable city, county, state and federal law, regulations and permit requirements and be subject to approval of the Project Administrator and City Council. 11. PROGRESS Consultant is responsible to keep the Project Administrator or his duly authorized designee informed on a regular basis regarding the status and progress of the work, activities performed and planned, and any meetings that have been scheduled or are desired. 12. HOLD HARMLESS Consultant shall indemnify, defend, save and hold harmless City, its City Council, boards and commissions, officers and employees from and against any and all loss, -7- damages, liability, claims, allegations of liability, suits, costs and expenses for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, property damages, or any other claims arising from any and all negligent acts or omissions of Consultant, its employees, agents or subcontractors in the performance of services or work conducted or performed pursuant to this Agreement, excepting only the active negligence or willful misconduct of City, its officers or employees, and shall include attorneys' fees and all other costs incurred in defending any such claim. Nothing in this indemnity shall be construed as authorizing, any award of attorneys' fees in any action on or to enforce the terms of this Agreement. 13. INSURANCE Without limiting consultant's indemnification of City, and prior to commencement of work, Consultant shall obtain and provide and maintain at its own expense during the term of this Agreement policy or policies of liability insurance of the type and amounts described below and satisfactory to City. Certification of all required policies shall be signed by a person authorized by that insurer to bind coverage on its behalf and must be filed with City prior to exercising any right or performing any work pursuant to this Agreement. Except workers compensation and errors and omissions, all insurance policies shall add City, it's elected officials, officers, agents, representatives and employees as additional insured for all liability arising from Consultant's services as described herein. Insurance policies with original endorsements indemnifying Project for the following coverages shalt be issued by companies admitted to do business in the State of 0 California and assigned Best's A- VII or better rating: A. Worker's compensation insurance covering all employees and principals of Consultant, per the laws of the State of California. B. Commercial general liability insurance covering third party liability risks, including without limitation, contractual liability, in a minimum amount of $1 million combined single limit per occurrence for bodily injury, personal injury and property damage. If commercial general liability insurance or other form with a general aggregate is used, either the general aggregate shall apply separately to this Project, or the general aggregate limit shall be twice the occurrence limit. C. Commercial auto liability and property insurance covering any owned and rented vehicles of Consultant in a minimum amount of $1 million combined single limit per accident for bodily injury and property damage. D. Professional errors and omissions insurance which covers the services to be performed in connection with this Agreement in the minimum amount of one million dollars ($1,000,000.00). Said policy or policies shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior notice has been given in writing to City. Consultant shall give City prompt and timely notice of claim made or suit instituted arising out of Consultant's operation hereunder. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. in Consultant agrees that in the event of loss due to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance, that Consultant shall look solely to its insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing comprehensive general and automotive liability insurance to either Consultant or City with respect to the services of Consultant herein, a waiver of any right of subrogation which any such insurer of said Consultant may acquire against City by virtue of the payment of any loss under such insurance. 14. PROHIBITION AGAINST TRANSFERS Neither party shall assign, sublease, hypothecate or transfer this Agreement or any of the services to be performed under this Agreement, directly or indirectly, by operation of law or otherwise without prior written consent of both parties. Any attempt to do so without consent of both parties shall be null and void. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation, partnership orjoint- venture. The rights and benefits under this agreement are for the sole and exclusive benefit o Client and Consultant and it shall not be construed that any third party has interest in this agreement. -10- 15. OWNERSHIP OF DOCUMENTS Each and every report, draft, work product, map, record and other document reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement shall be the exclusive property of City. Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed documents for other projects and any use of incomplete documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived as against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. Consultant shall, at such time and in such forms as City may require, furnish reports concerning the status of services required under this Agreement. 16. CONFIDENTIALITY The information, which results from the services in this Agreement, is to be kept confidential unless the release of information is authorized by City. 17. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of his responsibilities under this Agreement, City agrees to provide the following: -11- A. City will provide access to and upon request of Consultant, provide one copy of all existing record information on file at City. Consultant shall be entitled to rely upon the accuracy of data information provided by City or others without independent review or evaluation. City will provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. B. City staff will provide usable life of facilities criteria and provide information with regards to deficient facilities. 18. ADMINISTRATION This Agreement will be administered by the Public Works Department. Bill Patapoff, P.E. shall be considered the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator or his authorized representative shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 19. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit and make transcripts or copies of such records. Consultant shall allow inspection of all work, data, documents, proceedings and activities related to the Agreement for a period. of three (3) years from the date of final payment under this -12- Agreement. 20. WITHHOLDINGS City may withhold payment of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work for a period of thirty (30) days from the date of withholding as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of seven percent (7 %) per annum from the date of withholding of any amounts found to have been improperly withheld. 21. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than would have resulted if there were not errors or omissions in the work accomplished by Consultant, the additional design, construction and /or a restoration expense shall be borne by Consultant. Nothing in this paragraph is intended to limit City's rights under any other sections of this Agreement. 22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other consultants in connection with Project. 23. CONFLICTS OF INTEREST A. Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such -13- persons to disclose financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. B. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 24. SUBCONSULTANT AND ASSIGNMENT Except as specifically authorized under this Agreement, the services included in this Agreement shall not be assigned, transferred, contracted or subcontracted without prior written approval of City. 25. NOTICES All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the third business day after the deposit thereof in the United States mail, postage prepaid, first class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: City of Newport Beach 3300 Newport Boulevard Newport Beach, CA, 92658 -8915 (949) 644 -3311 Fax (949) 644 -3318 0 -14- All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attention: Mr. Omar Dandashi Harris & Associates 34 Executive Park, Suite 150 Irvine, CA 92614 -4705 949 - 655 -3900 949 - 655 -3995 26. TERMINATION In the event either part hereto fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) days, or if more than two (2) days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) days after receipt by defaulting party from the other party of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the nondefaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 26.1 City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving seven (7) days' prior written notice to Consultant as provided herein. Upon termination of this Agreement, City shall pay to Consultant that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. -15- 27. COMPLIANCES Consultant shall comply with all laws, state or federal and all ordinances, rules and regulations enacted or issued by City. 28. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein whether of the same or a different character. 29. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereon. Any modification of this Agreement will be effective only by written execution signed by both City and Consultant. 30. PATENT INDEMNITY Consultant shall indemnify City, its agents, officers, representatives and employees against liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Consultant's submittals provided under this Agreement. -16- IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FORM: By: Robin Clauson Assistant City Attorney ATTEST: in LaVonne Harkless City Clerk -17- CITY OF NEWPORT BEACH A Municipal Corporation By: Mayor Garold B. Adams City of Newport Beach HARRIS & ASSOCIATES EXHIBIT A .m G d i'.° t c s y WAmd 'tom A o U co E w� c W 72 c U m o_ E n o cn 5 A .W,. W M e W. E 72 aj o c c 'F c° ° EO 'y^ ... O O O y O G A c A ❑ 2° d to yy+F y y O r ? t6 A U U N y CL O O O en tp p° a i �_ G c A 0.c LL. N t,°., L ,0 N �.. W ^ 91, O X ❑ N '� W 'O 6FJ d° vpOA� .5E oA a a'� �o v 72 y N Fri .ti d � OU d r°i 91, a. y °, F 9x ° ow° v a 9a o:wO w E 41. 0 O A d V. W a. R' .0 : y •a � d':. W IL U N Cc C . d O .00 c. 2 V y > 8 �+ O a ci d A F ° A td y H F 7 W �y /r/� W A? 0 7 0 d E a u o d en v 7 0 0 D a w U U� o W a y N� � a: Z 3 N i N 4 ' c. " �'". W o � � ❑ c. F _ W W �� v❑ � V. m v U y .5 u w O U r3 N N '� OA U .. Q .. ❑ A � A « U ebo a 'D X aio .0 3 ,s o r v Z X O v7i Q U U 'O U x i" GO A A GpC 4 � �'� T ❑ 7 CFO F X N 0 A r r U A U G� FO QO LL O v E A w A a F o o E a... o ❑ �- v pv E U .v U ° N 0. dd yG W _ O 7 v rz N 4i O 0 G G o 0 q c v v v G 7 W W c' d O y� �` 17 N O d�LA aCi.Y N �^ 0 O O p U C p N C U C z >• F ti N U O V Q� f^ RS w' a d d d _ N ^ O 0 > V O^ c 3 ° y 91, b w�� y o C Z. c c a b 0 d� W .m. O 2 �. A a 7'p � 91, 6 Ab v a 0 0 o❑ N .^ a❑ A❑ v y y O v w ca y A >+ C p 17 O« ci O C O >. .0 w C C U1 P O v o mP F�.o E O° c 4 y y X O d O g. o o O ' d' O� °° w A 0 0 U C CC N C G >.'.C. O m o A ❑ > o E a C m y P. U C w d y^ w V. r d d Ea¢m o fl*0u �E V m 00 yoy c o Aoo'$ A'a�°A� Eve aoa°a «r O ig O CJ N O y U U O Vl a G O f0 V F' V U N yv Gv0vi Od3O 0'7 y «0.5 OOD'O O o ^S z 7° Em A E c => c A o �n s° OrG� vE Ad =xOOV oa 0MZ�4 °� ❑m m c v my E : a;; A .= vdQ �OO� ` ¢v O.E,o1v00 a.�V a Eos� w V z .. A. W V d a L6 N E O ❑ A b 7 e0 m LLI J .a° .ao Q o 0 '0 y 0 Uv Q w 7 . � o o G 3 .0 OD c c0.a .o N U v m 0 U LLI E A F E u 4pZvu zwz4 w m IL U U A w d v v L W ° °e o k U a a E W U M 0 U Q O O E � y 'O G N N O O 7 Z Z V c u c w .0 w .0 o •J U c y O m' o E LL ❑ o c v a° v m G n G U'> c o s N U N U E a .r '� ... O m y .� w'0 o 0 u _ c^ E U o o v U E o o �` u en U� U U x c N d � U m V W c Q .. CC 0 z U v 3 S N F R E d IWY m o o X v N V a V = w a w U v August 22, 2001 Mr. Bill Patapoff, P.E. City of Newport Beach Public Works Department 3300 Newport Beach PO Box 1768 Newport Beach, California 92658 Re: City of Newport Beach Balboa Village Improvements Dear Bill: Harris & Associates Program Managers Construction Managers Civil Engineers Enclosed please find Harris & Associates final cost proposal for construction management services for the Balboa Village Improvement Project in the amount of $361,100.00 based on the attached fee breakdown dated August 22, 2001. We value our relationship with the City and look forward to the opportunity to continue working with you and your staff. Respectfully, Harris & Associates, Inc. fG 6r. FP E. Project Director cc: D. Seevers O. Dandashi 34 Executive Park, Suite 150 Irvine, California 92614 -4705 949.655.3900 FAX 949.655.3995 irvine @harris- assoc.com Project Fee - Final Phase I August 22, 2001 Percent Construction Cost 10.32% Assumptions: Construction cost is based on $3.5 million. Overtime, Rain, Holidays, and potential time extensions may result in additional Construction Management Services. This cost estimate provides an estimate of the cost of the construction management services based upon an assumed schedule of construction that may differ from the actual schedule. Should the actual schedule require more or less Construction Management services that currently proposed adjustments to this estimate may be required. Harris & Associates Program Managers Construction Managers Civil Engineers 2001 1 2002 Sep I Oct Nov I Dec I Jan Feb Mar A r Mav Jun Task 1 - Pre - Construction Task 2 - Construction Task 3 - Project Close Out Staffing Plan 2001 2002 Project Total$ Utilization Hour y Rata Sep Oct Nov Decl Jan Feb Mar Apr Ma Jun I Total Project Director 1 5% 1 150.00 8 8 8 8 8 8 8 8 8 1 72 10,800.00 Construction Manager 100% 1 135.00 80 160 160 160 160 160 160 160 172,800.00 :!!:L!! Inspector 100% 95.00 40 160 160 160 160 160 160 160 80 1 1240 117,800.00 Contract Administration / Labor Compliance 16% 50.00 20 24 24 24 24 24 24 24 40 228 11,400.00 Materials Tessin : NINYO & MOORE 32.300.00 32,300.00 Survey: COAST SURVEYING Check Only) 6,000.00 6,000.00 Field Office 10,000.00 10,000.00 Total 0 1 1481 352 1352 1 352 352 352 352 352 208 2820 $361,100.00 Percent Construction Cost 10.32% Assumptions: Construction cost is based on $3.5 million. Overtime, Rain, Holidays, and potential time extensions may result in additional Construction Management Services. This cost estimate provides an estimate of the cost of the construction management services based upon an assumed schedule of construction that may differ from the actual schedule. Should the actual schedule require more or less Construction Management services that currently proposed adjustments to this estimate may be required. Harris & Associates Program Managers Construction Managers Civil Engineers 1 _. �;x PARKING LOT NY 16' WATER MAIN STORM DRAIN N ALLEY 256 -S I l(n ALLEY 256 -T 1 o ALLEY 256 -U OCEAN FRONT T-41 ;F.' �dilililil r'r ; i11�111111� L I� I Q h ALLEY 256 -V ril PENINSULA PARK �BALBOA PIER RESTROOM BALBOA VILLAGE IMPROVEMENT PROJECT - PHASE 1 NOT TO SCALE LOCATION MAP