HomeMy WebLinkAbout08 - C-3368 - Buck Gully Pump StationTO: Mayor and Members of the City Council
FROM: Public Works Department
September 11, 2001
CITY COUNCIL AGENDA
ITEM NO. 5
COUNCIL AGENDA
NO. S
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SUBJECT: BUCK GULLY PUMP STATION REHABILITATION, CONTRACT NO.
3368 — AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT WITH THE KEITH COMPANIES
RECOMMENDATIONS:
Approve Amendment No. 1 to The Keith Companies for additional design services for
Buck Gully Pump Station Rehabilitation and upgrades to the Carnation and Linda Isle
pump stations and authorize the Mayor and City Clerk to execute the amendment for a
fee of $39,220.
DISCUSSION:
On May 8, 2001, the City Council approved a professional services agreement with The
Keith Companies to develop plans and specifications for the refurbishment of the Buck
Gully Wastewater Pump Station located near Little Corona Beach off Ocean Boulevard
in Corona del Mar. See attached Exhibit "A" for the location of all of the City's pump
stations. This pump station was constructed in the 1940's when the community was not
as developed and its sewer load was considerably less. The 50 -year old station has
operated beyond its design life and the pumps are worn and obsolete. Many of the
components of the station need to be upgraded to meet current State mandated codes
and standards. The fee for the contracted services is $86,065.
THE REQUESTED AMENDMENT:
During the design process for the Buck Gully Pump Station, a concern was raised about
maintaining the existing pump station's operation during the refurbishment. It is
suggested that a new pump room adjacent to the existing station be added to house the
new pumps, motors, and electrical controls. After testing and acceptance, the old
pumps will be removed and the flow will be allowed into the new pump structure. Staff
believes there would be significant savings relating to the bypassing during
construction. The new pump room will also provide better clearance between the
pumps and motors and allow a safer environment for the operations staff.
SUBJECT: PACIFIC COAST HIGHWAY WIDENING FROM MORNING CANYON ROAD TO CAMEO SHORES ROAD —
APPROVAL OF PROFESSIONAL SERVICES AGREEMENT, CONTRACT NO. 3435
September 11, 2001
Page 2
In addition, staff is suggesting adding two other upgrades to this contract in an effort to
save time and construction costs The Carnation and Linda Isle Pump stations were
planned for upgrades later this year in a separate contract. The upgrades planned for
these two stations include new hatches to allow better access to the stations and
electrical upgrades, including emergency generator connections. A new bypass pump
connection vault is also planned at Linda Isle. Since the Buck Gully project includes the
same type of hatches, electrical controls, and bypass components, construction cost
savings could be realized if all three stations were bid as one contract.
Staff requested and negotiated a design cost to include the new pump room at Buck
Gully and to include the design efforts for the Carnation and Linda Isle pump stations.
The attached Amendment No. 1 is for these additional design upgrades and is for an
additional fee of $39,202. Staff believes this is a fair amount for the design efforts and
recommends approval.
There are sufficient funds available in the Sewer Pump Station Capital Improvement
Account No. 7532- C5600100, Sewer Pump Station Improvement.
Respectfully su
WORKS DEPARTMENT
G. Badum, Director
By:
Michael J. Sinacor P.E.
Utilities Engineer
Attachments: City Pump Station Location Map
Amendment No. 1 to the Professional Services Agreement with The Keith Companies
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BUCK GULLY PUMP STATION REHABILITATION
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT WITH THE KEITH COMPANIES
THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT, entered into this _ day of September 2001, by and between the CITY
OF NEWPORT BEACH, a municipal corporation, (hereinafter referred to as "CITY ")
and The Keith Companies whose address is 2955 Red Hill Avenue, Costa Mesa,
California, 92626, (hereinafter referred to as "Consultant'), is made with reference to the
following:
RECITALS:
A. On May 8, 2001, CITY and CONSULTANT entered into a
Professional Services Agreement, hereinafter referred to as "AGREEMENT ", for Design
of the Buck Gully Wastewater Pump Station Rehabilitation, hereinafter referred to as
"PROJECT ", was entered into by and between CITY and CONSULTANT.
B. CITY desires to enter into this AMENDMENT NO. 1 to reflect
additional services not included in the AGREEMENT and to extend the term of the
AGREEMENT to December 31, 2002.
C. CITY desires to compensate CONSULTANT for additional
professional services needed for PROJECT.
D. CITY and CONSULTANT mutually desire to amend AGREEMENT,
hereinafter referred to as "AMENDMENT NO. 1, as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. CONSULTANT shall be compensated for services performed
pursuant to this AMENDMENT NO. 1 according to "Exhibit A" dated August 27, 2001,
attached hereto.
2. Total additional compensation to CONSULTANT for services
performed pursuant to this AMENDMENT NO. 1 shall not exceed thirty -nine thousand
two hundred and twenty and no /100 dollars ($39,220).
3. CONSULTANT's not -to- exceed compensation to be paid under
AGREEMENT is hearby increased from $86,065 to $125,285.
2002.
4. The term of the AGREEMENT shall be extended to December 31,
5. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT shall remain unchanged and shall be in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT
NO. 1 on the date first above written.
APPROVED AS TO FORM:
By:
Robin Clauson
Assistant City Attorney
ATTEST:
By:
LaVonne Harkless
City Clerk
CITY OF NEWPORT BEACH
A Municipal Corporation
By:
Garold B. Adams, Mayor
City of Newport Beach
CONSULTANT
Robert S. Reid, P.E., Vice President
The Keith Companies, Inc.
F: \Users\PBW\Shared\Agreements \Fy 01- 02\TKC Buck Gully -Amend 1.doc
August 27, 2001
Mike Sinacori
City of Newport Beach
Public Works Department
3300 Newport Boulevard
P.O. Box 1768
Newport Beach, California 92658 -8915
EXHIBIT A
The Keith Compenie9 M<C
13779.00.000
Subject: Additional Engineering Services for the Buck Gully Sewer Pump
Station Project and at the Carnation and Linda Isle Sewer Pump
Station Sites
Dear Mike.
During our August 17, 2001 meeting and field trip, you stated that the City wants to
modify the existing pump station at the Buck Gully site to include a new
underground pump structure to house the new pumps and motors and to revise the
proposed roof slab to incorporate the new pump enclosure. In addition, you stated
that the City wants to remove the existing below ground pump controls and electrical
equipment at the Camation Pump Station and Linda Isle Pump Station sites and
replace this equipment with new above ground state of the an pump controls,
electrical equipment and cabinets.
TKC proposes that our scope of services be increased to include the following tasks:
Buck Gully Sewer Pump Station
1. Design a new underground pump enclosure, approximately 10 foot square,
(either precast vault or cast -in -place vault) to house the new pumps and
motors. The new underground structure will be located between the existing
pump structure and restroom. The selected pumps and motors will be
positioned within the new underground structure to maximize accessibility
and operations. Convert the existing dry well into an expanded wet well.
Pump connections into the existing dry well area and to the existing valve
vault will be incorporated into the design. Completed project construction
plans will be revised to reflect new design concepts. Project technical
specifications, special provisions, and control bid documents will incorporate
these additional improvements.
2. Design a new roof slab to include the new pump structure as part of the slab
structure. Investigate incorporating the retaining/sluff wall into the roof
structure design.
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P.O. Box 25127
Santa Ana
Calitomia 92799 -5727
2955 Red Hill Avem,e
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Caldomia 92626 -5976
T. 714.540.0800
F:714.668.7026
www.Kemuo.com
Mike Sinacori
City of Newport Beach
August 27, 2001
Page 2
Carnation Sewer Em —Station
Conduct a field investigation of existing pump and electrical controls located
underground at the site. TKC will meet with the City's operational and
utilities staff to discuss the improvements to be implemented at the Carnation
station. Part of the field investigation will be to select a location for the new
electrical cabinets as to not obstruct existing views or impact the aesthetics of
the area.
2. Design new above ground state of the art pump and electrical controls, motor
control center cabinets, Myers box facilities and emergency generator
transfer switch. Plans will be prepared in AutoCAD Release 14 or newer,
and shall be plotted on City standard Mylar sheets. Once completed, the
original mylars of all approved drawings shall be submitted to the City
together with all other bid documents. Project technical specification, special
provisions, and control bid documents shall be prepared in accordance with
the requirements of the City's design criteria. TKC shall provide a copy, in
Microsoft Word compatible format, of the special provisions and contract bid
documents.
Provide a hatch design and specifications to replace existing access hatch.
Linda isle Sewer Puma Station
Conduct a field investigation of existing pump and electrical controls located
underground at the site. TKC will meet with the City's operational and
utilities staff to discuss the improvements to be implemented at the Linda Isle
station. Part of the field investigation will be to select a location for the new
electrical cabinets as to not obstruct existing views or impact the aesthetics of
the area.
2. Design new above ground state of the art pump and electrical controls, motor
control center cabinets, Myers box facilities and emergency generator
transfer switch. Plans will be prepared in AutoCAD Release 14 or newer,
and shall be plotted on City standard Mylar sheets. Once completed, the
original mylars of all approved drawings shall be submitted to the City
together with all other bid documents. Project technical specification, special
provisions, and control bid documents shall be prepared in accordance with
the requirements of the City's design criteria. TKC shall provide a copy, in
Microsoft Word compatible format, of the special provisions and contract bid
docuuments.
NV. 0103WI1779.00MxUMMI pv 41 m,d
ITKQC
Mike Sinacori
City of Newport Beach
August 27, 2001
Page 3
3. Provide design and civil construction plan for island improvements in
vicinity of sewer pump station to rebuild island curb and gutter to City
Standards.
4. Provide a hatch design and specifications to replace existing access hatch.
To provide these engineering services, we respectfully request that the upper limit of
our contract with the City be increased by $39,300. A breakdown of the requested
fee is as follows:
Buck Gully Sewer Pump Station
$9,275
Carnation Sewer Pump Station
$14,775
Linda Isle Sewer Pump Station
$15.250
Total all three components
$39,300
The preparation of the plans can be completed within four weeks of the notice to
proceed for the additional work. This additional work will be incorporated into the
bid document package being developed for the Buck Gully project.
If there are any questions regarding this request, please do not hesitate to e-mail or
call me at (714) 641 -4266.
Sincerely,
THE KEITH COMPANIES, INC.
W,
Robert F. Seeman, P.E.
Sr. Project Manager
cc: Robert Reid, TKC
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Thomas Braun, P.E.
President — Costa Mesa Division
ITKC
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