HomeMy WebLinkAbout08 - Streetlight Placement ProjectMarch 12, 2002
CITY COUNCIL AGENDA
ITEM NO. s
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: STREETLIGHT REPLACEMENT PROJECT - APPROVAL OF
PROFESSIONAL SERVICES AGREEMENT WITH TETRA TECH, INC.
RECOMMENDATION:
Approve a Professional Services Agreement with Tetra Tech, Inc., of Irvine, for the
preparation of plans and specifications of the Streetlight Replacement Project, Lido
Sands, Shorecliffs, Cameo Shores and Highlands, at a contract price of $33,227 and
authorize the Mayor and City Clerk to execute the Agreement.
PROJECT DESCRIPTION:
The streetlights in the communities of Lido Sands, Shorecliffs; Cameo Shores, and
Highlands are slated for replacement under the City's fifteen -year program to convert
obsolete 5000 -volt series streetlight circuits and replace aging facilities. The project
calls for the replacement or refurbishment of approximately 200 incandescent lights and
approximately 35,000 feet of electrical conduit and wiring. The conduit will be designed
such that installation can be accomplished by boring, with minimal open cut excavation
required. Most of the project work is along the parkways where new conduit needs to be
installed. Pole locations will not vary much from existing locations. The contract
documents will stipulate the existing series streetlight system is to remain in service
throughout the installation of the new system and that no more than a seven -day shut
down for any one light will be allowed. (See attached Project Location Maps).
THE SELECTION PROCESS:
Three firms were selected to propose on the design services for the subject project.
Each of the following firms provided the City a written proposal as requested:
• Austin -Foust and Associates
• Burns and McDonnel
• Tetra Tech. Inc.
The Utilities Manager, the Utilities Engineer, and the City Engineer reviewed the
proposals to evaluate each firm's qualifications, past experience on similar projects, and
availability before ranking Tetra Tech, Inc., the highest. Tetra Tech designed the
Balboa Peninsula Streetlight Replacement project, which is currently under
SUBJECT: STREETLIGHT REPLACEMENT PROJECT - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH
TETRA TECH, INC.
March 12, 2002
Page 2
construction. Their team has provided excellent service to the City and has worked well
with staff in developing the project documents. Tetra Tech will charge a fee of $33,227
to complete the design services.
SCOPE OF SERVICES:
Tetra Tech will prepare the project plans and specifications for the installation of new
conduit, wires and luminares. Most streetlight poles will be reused, with the exception
of the various poles that will be replaced because they show progressive signs of
deterioration. Complete design efforts include construction drawings, which include
details of the pole installations and appurtenances, any traffic control requirements,
preparation of detailed written special provisions, bid documents, quantity estimates,
and an overall cost estimate.
Funds for this project in the amount of $33,227 are available in Account No. 7014 -
05300035.
Respectfully su
PUB KS DEPARTMENT
7feb!t
� n m, Dir. ctor
B
Mipfiael J. Sinacori, P.E.
Utilities Engineer
Attachments: Professional Services Agreement
Project Location Maps
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