HomeMy WebLinkAbout08 - BA-035 - Recreation ActivitiesAgenda Item No. 8
March 26, 2001
COMMUNITY SERVICES DEPARTMENT
Arts It Cultural - Library - Recreation - Seniors
To: Mayor and Members of City Council
From: LaDonna Kienitz, Community Services Director /City Librarian
Re: Request for Budget Amendment
Recommendations
Direct staff to transfer funds in the amount of $6,805 from Sailing Reserve account 010 -3741;
and transfer $2,300 from the Surfing Reserve account 010 -3740; and approve the
appropriation of these funds.
Approve a budget amendment and appropriate these funds to the expenditure accounts listed
below:
From
Amount
To
010 -3741
$6,805
4330 -8080
010 -3740
$2,300
4330.8080
Background
City Council Policy 1 -2 - Instructional Recreation Activities provides that 20% of the
registration fees from the sailing and surfing instructional classes be set aside
annually to be used specifically for those programs. Funds are available in these
reserve accounts.
The funds requested from Sailing Reserves account 010 -3741 will provide for the
repair of three Lido 14 and twelve Sabot sailboats for the summer season, to insure
safety and performance.
The funds requested from Surfing Reserves account 010 -3740 will provide for the
purchase of eight surfboards for summer classes and camps, to ensure safety and
performance.
Attachment: 1 -2 Policy
Cost estimate
Community Services Department
March 26, 2002
Request for Sailing and Surfing Budget Amendment, FY 01/2002
Sailing Reserve Account 010 -3741:
Repair Three Lido 14
1. Including rudders, tillers, masts, booms, standing and running rigging,
centerboard, and all associated hardware. Where original parts are no longer
available, custom parts will be fabricated that perform equal to or better than the
original part (s).
2. Wood centerboard caps, tillers, and rudders will be sand and varnished
3. Vendor reserves the right to replace instead of repair the worst of the three Lido
14s within the cost as stated below, should repair prove more costly than
replacement.
Cost $2,300
Repair Twelve Sabots
1. Repair four sails
2. Purchase 4 new sails
3. Repair hulls on ten Sabots to good working order.
4. Repair twelve rudder and tillers, (and the corresponding hull gudgeons) to good
working order
5. Install a swivel mainsheet cleat into each of those boats not currently equipped
with one
6. Repair, sand and varnish all wood parts, (masts, booms, rudders, tillers, center/lee
boards, thwarts etc.)
Cost - $4,505
Total Costs - $6,805 (Tax Included)
Surfing Reserve Account 010 -3740:
For the purchase of surfboards to be used for surfing classes and camps:
1.
10' Board
$389.99
2.
9' Board
$289.99
3.
8' Board
$279.99
4.
T Board
$249.99
5.
T Board
$249.99
6.
7.6' Board
$269.99
7.
8' Board
$279.99
8.
9' Board
$289.99
Total Cost $2,299.92 (No shipping cost, staff will pick up.)
I -2
INSTRUCTIONAL RECREATION ACTIVITIES
The instructional recreational programs for children and adults provided by the
Community Services Department will be conducted on the basis of being at least self -
supporting. An amount equal to at least 25% of the costs incurred will be set aside for
administrative overhead. Registration fees will be based on an amount sufficient to
acquire independent contractors, class materials and the administrative overhead and a
facility use fee. Occasionally, it may be necessary to conduct a specific class in which
revenues are not sufficient to be self - supporting. However, each total recreation
program, such as tennis, sailing, surfing, etc., will be at least self - supporting.
A sum of money equivalent to 20% of the gross annual revenues derived from the
instructional classes in surfing shall be set aside and used for the purpose of purchasing
new or replacement surfboards.
A total of 20% of the registration fees from tennis instructional classes shall be set aside
annually for refurbishment or development of courts or development of new
recreational programs or facilities.
The Community Services Director or designee is authorized to enter into agreements for
securing independent contractors for approved instructional recreation activities. A
total of 20% of the registration fees from the sailing instructional classes and 100% of the
proceeds from the agreement for the use of the 29th Street public dock shall be set aside
annually for refurbishment and replacement of the recreation sail boat fleet and
development of waterfront activities program.
Adopted - October 1963
Amended - August 30,1966
Amended - November 25,1968
Amended - March 1970
Amended - ApriI 12,1971
Amended - August 9,1971
Amended - February 14,1972
Amended - March 13,1972
Formerly I -6
Amended - November 11, 1974
Amended - March 24,1975
Amended - December 8, 1975
Amended - November 27,1978
Amended - November 28,1988
Amended - January 24,1994 .
Amended - February 27,1995
Amended - December 14,1998
Amended — May 8, 2001
1
City of Newport Beach
BUDGET AMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
fJ from unappropriated fund balance
EXPLANATION:
NO. BA- 035
AMOUNT: 89.105.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations by transferring funds from the Sailing and Surfboard Reserves, per Council Policy 1 -2.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Accoun t
010 3740
010 3741
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Surfboard Reserve
Sailing Reserve
Description
Signed: (, z le�� 1�
FI ancial pproval: /Administrative Services Director
Signed: / �✓ /C.
Administrative Approvy, : City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit
$2,300.00 *
$6,805.00 *
Credit
$9,105.00
/,?-o-a,
Date
112110 7—
D to
Date
Description
Division
Number
4330 Comm Svcs - Fee Based Classes
Account
Number
8080 Services Professional & Technical
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed: (, z le�� 1�
FI ancial pproval: /Administrative Services Director
Signed: / �✓ /C.
Administrative Approvy, : City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit
$2,300.00 *
$6,805.00 *
Credit
$9,105.00
/,?-o-a,
Date
112110 7—
D to
Date