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HomeMy WebLinkAbout11 - General Plan Visioning Agreement Amendmentl6vVaOq> CITY OF NEWPORT BEACH COMMUNITY AND ECONOMIC DEVELOPMENT ^" PLANNING DEPARTMENT 3300 NEWPORT BOULEVARD NEWPORT BEACH, CA 92658 (949) 6443200; FAX (949) 6443250 Hearing Date: Agenda Item No.: Staff Person: REPORT TO THE MAYOR AND CITY COUNCIL May 28, 2002 11 Sharon Z. Wood (949) 644 -3222 SUBJECT: Amendment to Professional Services Agreement with Moore Iacofano Goltsman, Inc. for General Plan Visioning SUGGESTED ACTION: Approve and authorize City Manager to execute agreement The General Plan Update and Advisory Committees have discussed extending the schedule for the visioning process so that preliminary results of the economic and fiscal study and the traffic model update may be considered as part of this process. In addition, staff and the consultant have been reviewing preliminary results of the visioning process. These results begin to show some issue areas that we will want to explore further, and with statistical validity, in the community survey. Because of these results, staff believes that the survey is even more important than we originally thought. We are suggesting that the size of the survey sample be doubled (from 600 to 1,200). This will not only increase the statistical validity of the survey, but it also will allow us to cross tabulate responses by geographic area, age, family size, etc. without losing statistical accuracy. Staff and Moore Iacofano Goltsman have discussed these changes to the scope of work and developed a contract amendment to accommodate them. In addition to the changes discussed above, the proposed contract amendment includes the following items: ➢ Database to analyze the vast amount of public input received (e.g., 750 responses mailed back from Newsletter # 1) ➢ Additional meetings of the General Plan Update and Advisory Committees ➢ Website revision for strategic directions, and coordination with City MIS staff (This was planned in the original work program, but inadvertently omitted from the original budget.) ➢ Additional newsletter to maintain public interest through the extended process and to advertise the Community Congress ➢ Second session of the Community Congress ➢ PowerPoint presentation for the Community Congress Two items from the original scope of services are recommended to be deleted. These are analysis of results from workshop kits, since only one group took advantage of this tool, and an update to the portable display, because staff found that it was not as useful as we had hoped. The City Manager approved one minor amendment to the agreement last fall, which added $5,000 to cover higher than anticipated costs for preparation of the "Current Conditions/Future Choices" document. . With that amendment and the one proposed now, the consultant's compensation will increase from an original amount of $221,500 to $293,091. The General Plan Update Committee reviewed this amendment at their meeting of May 13, and recommended that the City Council approve it. SHARON Z. WOOD Assistant City Manager Page 2 Z SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of May 2002, by and between CITY OF NEWPORT BEACH, a Municipal Corporation (hereinafter referred to as "City ") and Moore lacofano Goltsman, Inc., whose address is 800 Hearst Avenue, Berkeley, CA 94710 (hereinafter referred to as "Consultant'), is made with reference to the following: RECITALS A. City and Consultant entered into a Professional Services Agreement for a community visioning and outreach process in support of a comprehensive General Plan Update on July 31, 2001. The Parties amended the agreement on October 22, 2001. B. The Parties desire to extend the term and scope of the agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: TERM Paragraph 1 of the original agreement is amended to read as follows: The term of this agreement shall commence on the 23rd day of April 2001, and shall terminate on the 31st day of December 2002, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED The scope of services contained in Attachment A to the original agreement is amended as follows: a. Add database for analysis of public input b. Add four (4) meetings of the General Plan Update Committee C. Add (4) meetings of the General Plan Advisory Committee d. Delete update of mobile display e. Delete analysis of workshop kit results f. Add Newsletter #4 g. Increase community survey sample size to 1,200 h. Add PowerPoint presentation for community congress I. Increase community congress to full -day event 3 3. COMPENSATION TO CONSULTANT Paragraph 3 of the original agreement is amended to provide that Consultant's compensation for all work performed in accordance with this agreement shall not exceed Two hundred ninety -three thousand, ninety -one dollars ($293,091). 4. NO AMENDMENTS TO REMAINDER OF AGREEMENT All other provisions of the Agreement shall remain in force and effect in their original form. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the day and year first written above. CITY OF NEWPORT BEACH A Municipal Corporation By: Homer Bludau City Manager APPROVED AS TO FORM: Robin Clauson Assistant City Attorney CONSULTANT Moore lacofano Goltsman, Inc. By: Carolyn Verheyen Principal 2 y