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Home My WebLink About26 - FY 2002-2003 Budget AdoptionCITY COUNCIL AGENDA ITEM 26 CITY OF NEWPORT BEACH June 25, 2002 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Homer L. Bludau, City Manager RE: 2002 -03 BUDGET ADOPTION RECOMMENDED ACTION: It is recommended that the City Council (1) straw vote the items included on the Budget Checklist and determine by individual vote if the Checklist items should be included in the 2002 -03 Budget, and (2) approve the Resolution adopting the City's 2002 -03 Budget, as amended by any approved Budget Checklist items. DISCUSSION: As provided in City Council Policy F -3 titled Budget Adoption and Administration, the City Council reviews the new fiscal year's proposed City Budget through study sessions and public hearings. In part, Council Policy F -3 states: "All proposed Council changes in the City Manager's proposed budget shall be added to a budget checklist. Subsequent to Council review and prior to its final adoption, the City Manager shall provide each Council Member with an itemized list of all proposed changes to permit a roll call vote by the City Council on each item during the budget hearing at the regular Council meeting." Please find attached a summary sheet of the proposed Budget Checklist items. This year, Budget Checklist items total $2,906,703 broken down as follows: Supplemental Requests $ 508,157 Capital Improvement Program Re- budget 2,398,546 Total Budget Checklist items $2.906,703 It is currently estimated that there is sufficient unappropriated reserves to cover these items. Upon completion of the Budget Checklist review and roll call votes on each item, a Resolution must be adopted by the City Council adopting the 2002 -03 Budget as amended through the Budget Checklist actions. RESOLUTION NO. 2002 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ADOPTING THE BUDGET FOR THE 2002- 03 FISCAL YEAR. WHEREAS, the City Manager of the City of Newport Beach has prepared and submitted to the City Council a preliminary annual budget for the 2002 -03 Fiscal Year; WHEREAS, the City Council has reviewed said preliminary budget, determined the time for the holding of a public hearing thereon, and caused a notice of said hearing to be published not less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed budget were made available for inspection by the public in the Office of the City Clerk and the Administrative Services Department at least ten (10) days poor to said hearing; and WHEREAS, the. City Council has held a public hearing on said preliminary budget on June 11, 2002, and has made such revisions in the preliminary budget as it deemed advisable; and WHEREAS, the City Manager has the authority to approve budget increases not to exceed $5,000 in any Budget Activity or Capital Project, in accordance with Council Policy F -3 (Budget Adoption and Administration), and WHEREAS, the City Manager may accept donations or grants of up to $5,000 on behalf of the City and appropriate the funds for the purpose intended, in accordance with Council Policy F -3 (Budget Adoption and Administration), and WHEREAS, all requirements of the City Charter relating to the preparation and consideration of the annual budget have been complied with. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the budget of the City of Newport Beach for the 2002 -03 Fiscal Year as revised by the City Council is hereby adopted. The total approved appropriation of $152,856,664 as amended by approved Budget Checklist items attached, has been allocated to the following funds in the amounts hereinafter shown: Operating Fund Budget Capital Budget General Fund $92,725,732 $6,227,825 Ackerman Fund 185,000 - 0 CDBG Fund 196,500 2,033,500 AQMD Fund 130,000 0 NAF Fund 251,875 0 SLESF - Cops Fund 165,000 0 Misc. Grants Fund 55,495 0 State Gas Tax Fund 0 2,146,721 Traffic Cong. Relief Fd. 0 363,000 Measure M Fund 0 2,061,605 AHRP Fund 0 980,613 Tidelands Fund 1,617,913 1,283,000 Contribution Fund 0 4,886,319 Circulation Fund 0 2,073,000 Building Excise Tax Fd. 0 184,000 Environmental Liab. Fd. 98,971 0 Oil Spill Remediation Fd. 0 1,476,700 Assessment District Proi. 0 463,000 CIOSA Fund 0 1,150,000 Insurance Reserve Fund 4,511,624 0 Retiree Medical Fund 1,039,500 0 Comp. Absence Fund 1,200,000 0 Equipment Fund 4,006,109 110,000 Water Fund 13,353,191 5,370,000 Wastewater Fund 1,759,471 751,000 Total Appropriations $121,296,381 $31,560,283 Net Transfers Total Budget $4,160,474 $103,114,031 0 $185,000 0 $2,230,000 - 45,000 $85,000 0 $251,875 0 $165,000 0 $55,495 - 160,000 $1,986,721 0 $363,000 0 $2,061,605 0 $980,613 - 3,830,474 ($929,561) 0 $4,886,319 0 $2,073,000 0 $184,000 0 $98,971 0 $1,476,700 0 $463,000 0 $1,150,000 0 $4,511,624 0 $1,039,500 0 $1,200,000 - 125,000 $3,991,109 0 $18,723,191 0 $2,510,471 $0 $152,856,664 BE IT FURTHER RESOLVED that a copy of said approved budget, certified by the City Clerk shall be filed with the persons retained by the City Council to perform auditing functions for the Council, and a further copy shall be placed, and shall remain on file, in the Office of the City Clerk where it shall be available for public inspection. BE IT FURTHER RESOLVED that the budget so certified shall be reproduced and copies made available for the use of the public and of departments, offices and agencies of the City. ADOPTED the 25'h day of June, 2002. MAYOR ATTEST: CITY CLERK DepartmentfAccount Number/Description City Council 0110 -8250 7231- C5100011 City Clerk 0210 -8080 General Services 3170 -8080 7015- C1370629 7015- C3170511 Community Services 4002 -8257 7011- C4120612 Public Works 7261- C5100xxx CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2002 -03 Special Dept Exp: Balboa Island Historical Society National Pollutant Discharge Elimination System Amount $ 10,000 $ 94,657 Records Retention Study $ 30,000 Ficus Tree Trimming $ 93,000 Goldenrod Avenue Footbridge Planter Replacement $ 25,000 Tree Inventory $ 60,000 Sister Cities Increase $ 5,500 Oasis Senior Center Improvements $ 40,000 Corona del Mar Medians $ 150,000 TOTAL SUPPLEMENTAL BUDGET ITEMS $ 508,157 City Manager 7232- CO310525 Fecal Coliform TMDL - Newport Bay $ 16,285 7232- CO310526 US Army Corps Cost Shared Ecosystem Restoration $ 40,000 7232- CO310575 ToAcs TMDL - Newport Bay $ 15,600 7232- CO310576 Upper Newport Bay Feasibility Study $ 40,000 7251- C5100596 Clean Water Projects $ (146,000) 7251- C5100598 Clean Beach Initiative $ 500,000 7295- CO310600 Marine Studies Center $ (133,900) Fire Department 7017- C2310558 Fire Dept Computer Upgrades $ 10,040 7017- C2310620 Fire Facilities Management System $ 38,000 7231- C2320521 Lifeguard Facilities Maintenance Program $ 27,000 7231- C2320621 Balboa Pier Ramp/Gangway $ 30,000 7231- C2320623 Newport Pier Wiring Project $ 4,900 7271- C2320334 Fire Department Office Centralization $ 37,000 7271- C2320577 Fire Station Modifications $ 100,263 7295- C5100566 Ocean Safety Operations and Safety Rescue Boat $ (100,000) Approved CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2002 -03 Department/Account Number /Description Amount Approved Community Services 7011- C4120612 7015- C4120656 Public Works 7012- C5100008 7013- C5100543 7013- C5200664 7014- C5100552 7181- C5200407 7401- C5100297 7401- C5100570 7401- C5200418 7401- C5200419 7401- C5200484 7401- C5200603 7533- C5100552 Oasis Senior Center Improvements $ 6,500 Newport Village Park Concept $ 27,900 Storm Drain Improvement Program $ 31,000 Balboa Village Plan $ 186,000 Assessment District No. 74 $ 100,000 Slope Repair & Revision $ 245,000 Neighborhood Traffic Improvements $ 128,000 AD No. 78 $ 175,524 Balboa Peninsula Beach Walkways $ 392,000 AD No. 79 - Beacon Bay $ 329,725 AD No. 82 - Goldenrod $ 138,834 AD No. 81 - River Avenue $ 28,000 AD No. 75 $ 30,875 Slope Repair & Revision $ 100,000 TOTAL CAPITAL PROJECT REBUDGET SUMMARY BY TYPE OF REQUEST Supplemental Requests Capital Improvement Program Re- Budget TOTAL CHECKLIST ITEMS SUPPLEMENTAL REQUESTS BY FUND General Fund Tidelands Fund Circulation and Transportation Fund Total Supplemental Requests CAPITAL IMPROVEMENT PROGRAM RE- BUDGET BY FUND General Fund Gas Tax Fund Tidelands Fund Contribution Fund Building Excise Tax Fund Miscellaneous Restricted Revenue Assessment Districts Waste Water Fund Total Capital Improvement Program Re- Budget $ 2,398,546 EkE 9062 r-$ CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2002 -03 Department/Account Number/Description SUMMARY BY FUND TOTAL CHECKLIST ITEMS General Fund Gas Tax Fund Tidelands Fund Contribution Fund Circulation and Transportation Fund Building Excise Tax Fund Assessment Districts Miscellaneous Restricted Revenue Waste Water Fund TOTAL CHECKLIST ITEMS Amount Approved Newport Beach Film Festival Premiere Cinema Guild 4540 Campus Drive Newport Beach, CA 92660 June 12, 2002 The Honorable Tod Ridgeway Newport Beach City Council 3300 Newport Blvd. Newport Beach, CA 92658 Dear Mayor Ridgeway, We are writing to you on behalf of The Newport Beach Premiere Cinema Guild, the 50 member support guild for The Newport Beach Film Festival, and as active members of The Newport Beach community to express our appreciation of the City's past support for The Film Festival and our hope that Newport Beach will continue to maintain its strong endorsement of this annual event. The Newport Beach Film Festival, as you know, has grown and developed into a welcome and exciting enhancement to the Newport Beach community. It has brought together culturally minded community leaders with members of the local business community who recognize the benefits of having an event of this caliber in our City. The Newport Beach Film Festival partners with prestigious professional organizations such as The Newport Beach Chamber of Commerce, The Newport Beach Conference and Visitors Bureau, The Newport Beach Restaurant Association and Fashion Island/Irvioe Company. But the benefits of this festival are not just recognized by local community members. Within three years, The Festival has grown in such prominence and prestige that even sophisticated Hollywood -based film industry professionals who recently attended, ranked it on par with well established Film Festivals that have been ongoing for nearly two decades. In fact, visiting fildi makers from all over the world were highly impressed with The Newport Beach Film Festival. As this event continues to strengthen and grow, we have no doubt that it will be viewed as a significant and internationally acclaimed Film Festival bringing even greater cultural stimulation and pride to the residents of Newport Beach. As Founding and Executive Board Members of the Premiere Cinema Guild, we are extremely committed to working as a group to support this exciting event and make it a focal point for the City of Newport Beach and its citizens. We hope that The City of Newport Beach joins us in support and that as the City evaluates its upcoming budget, the tremendous benefits of continuing to endorse The Newport Beach Film Festival will be recognized and duly considered Your time and consideration is gratefully acknowledged. Most sincerely, ' &ld:g o g Rita " Lucy Ste' berg President Founding and Executive Board Member Premiere Cinema Guild Premiere Cinema Guild CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2002 -03 Department/Account Number /Description Amount Approved SUPPLEMENTAL BUDGETATEMS City Council 7232- CO310525 Fecal Coliform TMDL - Newport Bay $ 0110 -8250 Special Dept Exp: Balboa Island Historical Society $ 10,000 7231- C5100011 National Pollutant Discharge Elimination System $ 94,657 City Clerk 7232- CO310576 Upper Newport Bay Feasibility Study $ 0210 -8080 Records Retention Study $ 30,000 General Services 7251- C5100598 Clean Beach Initiative $ 3170 -8080 Ficus Tree Trimming $ 93,000 7015- C1370629 Goldenrod Avenue Footbridge Planter Replacement $ 80,000 7015- C3170511 Tree Inventory $ 60,000 Community Services 4002 -8257 Sister Cities Increase $ 5,500 7011- C4120612 Oasis Senior Center Improvements $ 40,000 Human Resources 0410 -8300 Employee Fitness Center $ 25,000 Public Works 7261- C5100xxx Corona del Mar Medians $ 150,000 7014- C5100xxx Arches /Dover Bulkhead Walkway Design Study $ 50,000 Utilities 5600 -9300 Sewer/Water Main Video Inspection /Recording System $ 68,600 5500 -9300 Sewer/Water Main Video Inspection /Recording System $ 29,400 5600 -9100 Portable Vacuum System for Water/Sewer Operations $ 22,500 5500 -9100 Portable Vacuum System for Water/Sewer Operations $ 22,500 TOTAL SUPPLEMENTAL BUDGET ITEMS $ 781,157 AP A PR EM P. M - REBUIDGET City Manager 7232- CO310525 Fecal Coliform TMDL - Newport Bay $ 16,285 7232- CO310526 US Army Corps Cost Shared Ecosystem Restoration $ 40,000 7232- CO310575 Toxics TMDL - Newport Bay $ 15,600 7232- CO310576 Upper Newport Bay Feasibility Study $ 40,000 7251- C5100596 Clean Water Projects $ (146,000) 7251- C5100598 Clean Beach Initiative $ 500,000 7295- CO310600 Marine Studies Center $ (133,900) CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2002 -03 DepartmentlAccount Number /Description 781,157 Amount Fire Department $ 7017- C2310558 Fire Dept Computer Upgrades $ 10,040 7017- C2310620 Fire Facilities Management System $ 38,000 7231- C2320521 Lifeguard Facilities Maintenance Program $ 27,000 7231- C2320621 Balboa Pier Ramp /Gangway $ 30,000 7231- C2320623 Newport Pier Wiring Project $ 4,900 7271- C2320334 Fire Department Office Centralization $ 37,000 7271- C2320577 Fire Station Modifications $ 100,263 7295- C5100566 Ocean Safety Operations and Safety Rescue Boat $ (100,000) Community Services 7011- C4120612 Oasis Senior Center Improvements $ 6,500 7015- C4120656 Newport Village Park Concept $ 27,900 Public Works 7012- C5100008 Storm Drain Improvement Program $ 31,000 7013- C5100543 Balboa Village Plan $ 186,000 7013- C5200664 Assessment District No. 74 $ 100,000 7014- C5100552 Slope Repair & Revision $ 245,000 7181- C5200407 Neighborhood Traffic Improvements $ 128,000 7401- C5100297 AD No. 78 $ 175,524 7401- C5100570 Balboa Peninsula Beach Walkways $ 392,000 7401- C5200418 AD No. 79 - Beacon Bay $ 329,725 7401- C5200419 AD No. 82 - Goldenrod $ 138,834 7401- C5200484 AD No. 81 -River Avenue $ 28,000 7401- C5200603 AD No. 75 $ 30,875 7533- C5100552 Slope Repair & Revision $ 100,000 TOTAL CAPITAL PROJECT REBUDGET $ 2,398,546 SUMMARY BY TYPE OF REQUEST Supplemental Requests Capital Improvement Program Re- Budget TOTAL CHECKLIST ITEMS SUPPLEMENTAL REQUESTS BY FUND General Fund Tidelands Fund Circulation and Transportation Fund Water Fund Waste Water Fund Total Supplemental Requests $ 781,157 $ 2,398,546 $ 3;179,703`_ $ 393,500 $ 94,657 $ 1.50,000, $', 57N' Approved CITY OF NEWPORT BEACH Budget Checklist Items Fiscal Year 2002 -03 DepartmenUAccount Number /Description Amount Approved CAPITAL IMPROVEMENT PROGRAM RE- BUDGET BY FUND General Fund Gas Tax Fund Tidelands Fund Contribution Fund Building Excise Tax Fund Miscellaneous Restricted Revenue Assessment Districts Waste Water Fund Total Capital Improvement Program Re- Budget SUMMARY BY FUND TOTAL CHECKLIST ITEMS General Fund Gas Tax Fund Tidelands Fund Contribution Fund Circulation and Transportation Fund Building Excise Tax Fund Assessment Districts Miscellaneous Restricted Revenue Water Fund Waste Water Fund TOTAL CHECKLIST ITEMS $'' . $ ...2,398,546 $ 1,037,940 µ'•: $ 128 000: $' : 268 442" $% .:., :,:} 354;000 $ . g $ -3,179,703