HomeMy WebLinkAbout09 - C-3345 BA-047 - Corona Highlands Water Main Replacement, Street Rehab & Storm Drain ImprovementsJune 25, 2002
CITY COUNCIL AGENDA
ITEM NO. 9
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: CORONA HIGHLANDS WATER MAIN REPLACEMENT, STREET
REHABILITATION AND STORM DRAIN IMPROVEMENTS, CONTRACT
NO. 3345 — COMPLETION AND ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
5. Approve a Budget Amendment transferring $194,181.43 from 7181- C5100643 to
Account No. 7181- C5100595 and approve the appropriation of an additional
$26,228.46 from Water Account No. 7501- C5500578 for this project.
6. Authorize the Public Works Director to approve Change Order No. 4 in the amount of
$3,674.52 provided for the installation of new water meter boxes and adjustment of
boxes on Shorecrest Lane and also approve Change Order No. 5 in the amount of
$3,277.00 provided for downtime and an extra move -in for the asphalt subcontractor.
DISCUSSION:
On July 10, 2001, the City Council authorized the award of the Corona Highlands Water
Main Replacement, Street Rehabilitation and Storm Drain Improvements contract to
Majich Bros. Construction of Altadena, California. The contract provided the
replacement of 9,370 feet of aging water mains throughout the tract and new water
service connections to each residence. In addition to the water main replacement, the
streets were resurfaced throughout the tract and a number of homeowners also took
the opportunity to make driveway improvements. A storm drain extension was also
constructed on Seaward to improve drainage in the area. The contract has now been
completed to the satisfaction of the Public Works Department. A summary of the
contract cost is as follows:
Original bid amount: $1,475,700.00
Actual amount of bid items constructed: 1,486,671.75
Total amount of change orders: 170,808.13
Final contract cost: $1,657,479.88
SUBJECT: CORONA HIGHLANDS WATER MAIN REPLACEMENT, STREET REHABILITATION AND
June 25, 2002 STORM DRAIN IMPROVEMENTS, CONTRACT NO. 3345 — COMPLETION AND ACCEPTANCE
Page 2
The increase in the amount of actual bid items constructed over the original bid amount
resulted from the need for additional roadway over - excavation and additional asphalt
exceeding the bid item quantities. The final overall construction cost including change
orders was 12.32 percent over the original bid amount.
A total of five change orders totaling $170,808.13 were issued to complete the project.
They were as follows:
A change order in the amount of $57,195.93 provided for excavation of
unforeseen rock materials during construction of the watermain.
2. A change order in the amount of $93,570.68 provided for digout over -
excavation of unsuitable materials and import/compaction of new materials for
roadway subgrade.
3. A change order in the amount of $13,090.00 provided for the installation of a
petromat layer beneath the asphalt surface course on parts of Seaward Drive,
Morning Canyon, and DeAnza.
4. A change order in the amount of $3,674.52 provided for the installation of new
water meter boxes and adjustment of boxes on Shorecrest Lane.
5. A change order in the amount of $3,277.00 provided for downtime and an extra
move -in for the asphalt subcontractor.
There are funds available in a Gas Tax Account No. 7181- C5100643 for pavement
reconstruction and this project is an appropriate use of these funds. Staff requests the
transfer of these funds into the existing Gas Tax account used for this project so the total
costs can be reflected in one Gas Tax project account.
An additional $36,228.46 will be needed from Water funds to accommodate the extra
work for this project.
Funds for the project were budgeted in the following accounts:
Account Description
Account Number
Amount
Corona Highlands Water Main Replacement
7501- C5500578
$1,070,048.45
Corona Highlands Street Improvements
7281- C5100595
188,539.00
Corona Highlands Street Improvements
7181- C5100595
276,092.43
Storm Drain Improvement Program
7012- C5100008
115,000.00
Contribution from Homeowners for Driveways
7251- C5100595
7,800.00
Total $1,657,479.88
The original scheduled completion date was December 14, 2001. Due to unforeseen
rock excavation for the watermain, over - excavation of unsuitable roadway subgrade,
SUBJECT: CORONA HIGHLANDS WATER MAIN REPLACEMENT, STREET REHABILITATION AND
STORM DRAIN IMPROVEMENTS, CONTRACT NO. 3345 — COMPLETION AND ACCEPTANCE
June 25, 2002
Page 3
recompaction and import of suitable backfill materials, additional asphalt grinding,
additional thickened asphalt base course required for roadway construction, and the
addition of Shorecrest Lane to the street repaving work, the completion date was
extended to May 21, 2002. All work was completed by the revised completion date.
Respectfully submitted,
a-/7r� 6�'&aAe
PUBLIC WORKS DEPARTMENT
Stephen G. Badum, Director
By; o erl
R. Gunther, P.E.
Construction Engineer
Attachment: Change Order Nos. 4 and 5
CONTRACT NO. 3345
PROJECT TITLE: Corona Highlands Water Main and Drive
CHANGE ORDER:
4
Drive Approach Replacemtents
CONTRACTOR: Majich Bros.
PAGE:
1 OF 1
ENCUMBRANCE NO.:
CCO SUMMARY COST:
167,531.13
ORIGINAL CONTRACT. $1,475,700.00
CCO TOTAL IN %
11.35%
COMPLETION DATE:
CHANGE REQUESTED BY: City of Newport Beach
CO. TYPE: LS
DESCRIPTION: Install/adjust new water meter boxes in Shorecrest Ln
changes are hereby
plans and specifications:
new water meter boxes and adjust meter boxes in Shorecrest Lane
IN CONTRACT TIME 2 - WORKING DAY NET CHANGE $3,674.52
contractor, have given careful consideration to the change proposed and hereby agree, if this
is approved, that we will provide all equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the above specified work, including field and home office expense and will accept
as full payment therefor the prices shown above.
ACCEPTED, DATE:
BY:
APPROVAL RECOMMENDED:
CONTRACTOR: Majich Bros.
TTIZE:
ENGINEER
DATE:
APPROVED: DATE:
PUBLIC WORKS DIRECTOR
CITLY. OF NEWPORT BEACH
CONTRACT CHANGE ORDER
U )e+1 S
C'aCfF00.N�P
CONTRACT NO. 3345
PROJECT TITLE: Corona Highlands Water Main and Drive
CHANGE ORDER:
5
Drive Approach Replacemtents
CONTRACTOR: Majich Bros.
PAGE:
1 OF 1
ENCUMBRANCE NO.:
CCO SUMMARY COST:
170,808.63
ORIGINAL CONTRACT: $1,475,700.00
CCO TOTAL IN %
11.57%
COMPLETION DATE:
CHANGE REQUESTED BY: City of Newport Beach
CO. TYPE: LS
DESCRIPTION: Addn move -in for AC sub
following changes are
and additional move -in for AC subcontractor
project plans and specifications:
IN CONTRACT TIME 1- WORKING DAY
contractor, have given careful consideration to
INCREASE (DECREASE 1
$3,277
NET CHANGE $3,277.50
agree, it ttus
is approved, that we will provide all equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the above specified work, including field and home office expense and will accept
as full payment therefor the prices shown above.
ACCEPTED, DATE:
BY:
APPROVAL RECOMMENDED :
APPROVED:
CONTRACTOR: Majich Bros.
TITLE:
ENGINEER
PUBLIC WORKS DIRECTOR
LrlA 111
DATE:
City of Newport Beach
BUDGET AMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
1XX Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
NO. BA- 047
AMOUNT: $220,409.89
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer and increase expenditure appropriations related to the Corona Highlands Water Main Replacement Project,
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
500 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Water Fund Balance
Description
Amount
Debit Credit
$26,228.46 '
Description
Division Number 7501 Distribution and Piping
Account Number C5500578 Corona Highlands Water Main $26,228.46
Division Number 7181 Gas Tax
Account Number C5100643 PMP Major Pavement Reconctruction $194,181.43
Division Number 7181 Gas Tax
Account Number C5100595 Corona Highlands Street Rehabilitation $194,181.43
Division Number
Account Number
Division Number
Account Number
/� Automatic System Entry.
-,c
Signed:
Financial Approval: AdministratiK2s Director Date
Signed: L
Administrative App I: City Manager D
Signed:
City Council Approval: City Clerk
Date