HomeMy WebLinkAbout08 - C-3453 - West Newport Sewer Main ReplacementJune 25, 2002
CITY COUNCIL AGENDA
ITEM NO. 8
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: WEST NEWPORT SEWER MAIN REPLACEMENT, CONTRACT NO.
3453 — COMPLETION AND ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
5. Approve Amendment No. 1 to the Professional Services Agreement with
Engineering Resources for additional as- needed construction support services from
$28,163 to $43,208 and authorize the Public Works Director to execute the
Amendment.
DISCUSSION:
On September 25, 2002, the City Council authorized the award of the West Newport
Sewer Main Replacement contract to A.D. General Engineering of Burbank, California.
The contract provided for the emergency replacement of approximately 300 feet of
sewer that had collapsed within West Coast Highway near Cappy's Restaurant. The
Contractor had significant difficulty installing the sewer line because of depth and
groundwater conditions. As a result, portions of the sewer lines needed to be re-
constructed at the Contactor's expense. Despite the reconstruction effort, three of the
sewer line joints had infiltration from the groundwater. These portions will be lined - at
the Contractors expense, as part of the recently awarded sewer lining project. Other
than the completion of the sewer lining project, this contract has been completed to the
satisfaction of the Public Works Department. A summary of the contract cost is as
follows:
Original bid amount: $114,540.00
Actual amount of bid items constructed: 114,723.00
Total amount of change orders: 1,971.91
Final contract cost: $116,694.91
SUBJECT: West Newport Sewer Main Replacement, Contract No. 3453 - Completion And Acceptance
June 25, 2002
Page 2
Two change orders were executed for the project. The first change order totaling
$23,933.91 compensated the contractor for excess groundwater conditions and slurry
backfill and additional paving requested by the City Staff. The Contractor was also
charged for overtime inspection per the contract, which was shown as a deduction on
the first change order. The second and third change orders totaled a deduction of
($21,962) for repayment by the contractor for damages to landscaping, inspection cost
for the re- construction effort, and compensation to the City for the required lining of the
Coast Highway portion of the new sewer main. Net change orders were $1,971.91, or
1.72 percent over the original contract amount.
Funds for the project were expended in the following account:
Description Account No. Amount
Sewer Main Master Plan Improvement 7531- C5600292 $ 116,694.91
Because of the emergency nature of this work, Engineering Resources was contracted
to perform design survey as well as construction inspection and support services. Due
to the problems involved with this contract, the inspection effort exceeded the original
approved contract amount. Attached is Amendment No. 1 to Engineering Resources'
Professional Services Agreement for additional construction support efforts.
Approximately half of the inspection costs are paid for by the contractor through the
deductive change order described above.
A total of $24,847 is needed to accomodate Amendment No. 1. Funds are available
from the contingency balance of this project in Account No. 7531- C5600292 in the
amount of $12,845.09 and an additional $12,001.91 is available in Account No. 7533 -
05600339. Pursuant to Council Policy this Amendment to the original Professional
Services Agreement requires approval by the City Council.
Respectfully submitted,
By:
DEPARTMENT
G. Badum, Director
J. SinacoYl, P.E.
I Civil Engineer
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
FOR
AS- NEEDED ENGINEERING AND CONSTRUCTION SUPPORT SERVICES
THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT, entered into this _ day of June 2002, by and between the CITY OF
NEWPORT BEACH, a municipal corporation, (hereinafter referred to as "CITY ") and
Engineering Resources of Southern California, Inc., whose address is 3550 E. Florida
Avenue, Suite B, Hemet, CA 92544, (hereinafter referred to as "Consultant'), is made
with reference to the following:
RECITALS:
A. On , September 24, 2001, CITY and CONSULTANT entered into a
Professional Services Agreement, hereinafter referred to as "AGREEMENT ", for As-
Needed Engineering Construction and Support Services for a not -to- exceed fee
$20,000.
B. On November 19, 2001, the CITY increased the not -to- exceed
compensation to from $20,000 to $28,163 for additional inspections services.
C. CITY desires to enter into this AMENDMENT NO. 1 to further
increase compensation from $28,163 to $43,208.
D. CITY and CONSULTANT mutually desire to amend AGREEMENT,
hereinafter referred to as "AMENDMENT NO. 1 as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT shall remain unchanged and shall be in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT
NO. 1 on the date first above written.
APPROVED AS'TO FORM:
By:
Robin Clauson
Assistant City Attorney
CITY OF NEWPORT BEACH,
A municipal corporation
L-YA
Stephen G. Badum,
Public Works Director
City of Newport Beach
ENGINEERING RESOURCES, INC.
F :IUSERS1PBVASharedWgreements%Fy 01 -02\Engineedng Resources Amendment 1.doc