HomeMy WebLinkAbout18 - Legal Advertising Bid for Fiscal Year 2002-2003Agenda Item No. 18
June 25, 2002
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: LaVonne M. Harkless, City Clerk
SUBJECT: LEGAL ADVERTISING BID FOR FISCAL YEAR 2002 -2003
Recommendation
Accept the bid of the Daily Pilot and authorize a purchase order for the one -year period of fiscal
year 2002 -2003.
Background
Publication of the City's legal notices in a newspaper of general circulation is required by law.
During the last twelve fiscal years the Daily Pilot has performed this function for the City.
Notices inviting bids for a one -year period were sent to the Daily Pilot, the Newport News
Orange County Register/Newport Beach Light, and the Los Angeles Times. Bids were received
from the Daily Pilot, and the The Newport News, a publication of the Mission Viejo News, Inc..
The breakdown of the two bids submitted is as follows:
Daily Pilot
N Et Newk
$9.50 per column inch, per insertion [Same
$4.75 per column inch, per insertion
rate as FY 1999 -2000, FY 2000 -2001 & FY
2001 -2002]
Published daily Sunda — Saturday)
Published once a week rids
Normal Deadline — Two days prior
Normal Deadline — Two days prior
Circulation —
Circulation — 24,500
Monday, Tuesday & Friday — 27,000
Thursday & Saturday— 40,000
Sunda — 31,000
Even though the Newport Beach News submitted the low bid, I feel it is in the best interest of the
City to award the contract to the Daily Pilot based on their circulation and daily publication
schedule. Using a newspaper that publishes daily allows the City more flexibility in meeting
June 25, 2002
Page Two
legal noticing requirements. In general, most of the City's public hearing notices require
publishing ten (10) days prior to the hearing date, and oftentimes relatively short notice is
provided about the need to advertise. If timing permits, we try to publish most of our legal
notices on Saturday to take advantage of the highest circulation possible.
The Daily Pilot will continue to abide by all agreements previously made as far as
complimentary copies, pick -up service for all advertising needs, accepting emergency copy
insertions to meet legal requirements, and publishing the Council agenda summary at no charge.
LaVonne M. Harkless, CMC /AAE
Agenda Item No. 13
May 28, 2002
CITY OF NEWPORT BEACH COUNCIL AGENDA
OFFICE OF THE CITY CLERK N0. k -
MEMORANDUM ('
TO: Honorable Mayor and Members of the City Council
FROM: LaVonne M. Harkless, City Clerk
SUBJECT: LEGAL PUBLICATIONS FOR ONE -YEAR CONTRACT COVERING
FISCAL YEAR JULY 1, 2002 TO JUNE 30, 2003
RECOMMENDATION
Authorize the City Clerk to publish a notice advertising for bids to be received on or
before the hour of 4:00 p.m., on Wednesday, June 12, 2002 for a one -year contract
covering the publishing and printing of legal notices, or other material required to be
published and circulated in the City of Newport Beach.
BACKGROUND
Pursuant to Section 419 of the City Charter, it is required that the City Council, prior to
the beginning of each fiscal year, publish a notice inviting bids and contract for the
publication of all legal notices or other matter required to be published in a newspaper
of general circulation in said City.
Copies of the "Notice Inviting Bids' will be mailed to all newspapers of general
circulation published and circulated in the City of Newport Beach.
The current contract that expires on June 30, 2002 is with The Daily Pilot. In 2001 they
were awarded a one -year contract at the following rate:
FY 2001 -02 - $9.50 per column inch
After receiving and reviewing the bids, the City Clerk will make a recommendation to
award the contract at the Council meeting of June 25, 2002.
(2l�f V &', I%- X"44,
LaVonne M. Harkless, City Clerk
F.T. IT r4 ,'t"IT1n
r -• NOTICE INVITING LEGAL ADVERTISING BIDS
NOTICE INVITING BIDS to be received on, or before the hour of 4:00 p.m. on
Wednesday, June 12, 2002, for a one -year contract covering the publishing and
printing of legal notices, or other material required to be published in a newspaper
of general circulation published and circulated in the City of Newport Beach for
Fiscal Year 2002 -03 (July 1, 2002 - June 30, 2003).
LaVonne M. Harkless, City Clerk
City of Newport Beach
Publish: June 1, 2002
June 8, 2002
I