HomeMy WebLinkAbout19 - Designation of Voting Delegate for League Annual ConferenceHe, t Mv, - 1 fkllrr I dr
June 12. 2002
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August 27, 2002
Agenda Item No. 19
League of California Cities
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The Honorable Mayor and City Council
Beverly O'Neill. League President, Mayor, Long Beach
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Designation of Voting Delegate for League Annual Conference
This year's League Annual Conference is scheduled for Wednesday, October 2 through
Saturday. October 5, 2002, in Long Beach, California. One very important aspect of the annual
conference is the annual business meeting where the membership takes action on conference
resolutions Annual conference resolutions guide cities and the League in our efforts to
improve the quality. responsiveness and vitality of local government in California. It is
important that all cities be represented at the annual business meeting on Saturday,
October 5, at 10:15 a.m. at the Long Beach Convention Center.
League bylaws state that "Any official of a Member City may, with the approval of the
city council, be designated the city's designated voting delegate or alternate delegate to
any League meeting. Designated voting delegates (or their alternates) registered to
attend the Annual Conference constitute the League's General Assembly." To expedite
the conduct of business at this important policy- making meeting, each city council should
designate a voting representative and an alternate who will be registered at the conference and
present at the annual business meeting. League bylaws provide that each city is entitled to one
vote in matters affecting municipal or League policy. A voting card will be given to the city
official designated by the city council on the enclosed "Voting Delegate Form."
Please complete and return the enclosed "Voting Delegate Form" to the Sacramento office of
the League at the earliest possible time (not later than Friday, September 6, 2002), so that
proper records may be established for the conference. The voting delegate may pick up the
city's voting card at the designated Voting Card desk located in the League registration area.
The voting procedures to be followed at this conference are printed on the reverse side of this
memo.
Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated.
If you have any questions, please call Lorraine Okabe at (916) 658 -8236.
Headquarters Southern Cetiforma Office
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League of California Cities
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This was omitted from previous memo:
Designation of Voting Delegate for
League Annual Conference.
League"of California Cities
Annual Conference Voting Procedures
Each member city has a right to cast one vote on matters pertaining to
League policy.
To cast the city's vote, a city official must have in his or her possession
the city's voting card and be registered with the Credentials
Committee.
3. Prior to the Annual Conference, each city should designate a voting
delegate and an alternate and return the Voting Delegate Form to the
League Credentials Committee.
4. The voting delegate, or alternate, may pick up the city's voting card at
the voting card desk in the conference registration area.
5. Free exchange of the voting card between the voting delegate and
alternate is permitted.
6. If neither the voting delegate nor alternate is able to attend the
Business Meeting, the voting delegate or alternate may pass the
voting card to another official from the same city by appearing in
person before a representative of the Credentials Committee to make
the exchange. Prior to the Business Meeting, exchanges may be
made at the "Voting Card" table in the League Registration Area. At
the Business Meeting, exchanges may be made at the "Voting Card"
table in the front of the meeting room. Exchanges may not be made
while a roll call vote is in progress because the Credentials Committee
will be conducting the roll call.
7. Qualification of an initiative resolution is judged in part by the validity of
signatures. Only the signatures of city officials who are authorized to
use the city's voting card, and who have left a sample of their
signature on file for the Credentials Committee, will be approved.
8. In case of dispute, the Credentials Committee will determine the right
of a city official to vote at the Business Meeting.
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1. VOTING DELEGATE
kName)
Title)
2. VOTING ALTERNATE:
(Name)
(Title)
LEAGUE OF CALIFORNIA CITIES
2002 ANNUAL CONFERENCE
/OT,NG DELEGATE =; RM
CITY:
ATTEST:
(Name)
(Title)
PLEASE COMPLETE AND RETURN TO:
League of California Cities
Attn: Lorraine Okabe
1400 K Street
Sacramento, CA 95814
44 Fax: (916) 658 -8240
Deadline: Friday, September 6, 2002
Po icy�zcreslvctede102.doc