HomeMy WebLinkAbout10-04-27Civic Center CD & CS PSA-BCJCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No.
April 27, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Badum
sbadum@newportbeachca.gov
949 - 644 -3311
SUBJECT: NEWPORT BEACH CIVIC CENTER PROJECT —APPROVAL OF
PROFESSIONAL SERVICES AGREEMENT WITH BOHLIN CYWINSKI
JACKSON FOR ARCHITECTURAL DESIGN SERVICES —
CONSTRUCTION DOCUMENTS AND SUPPORT
RECOMMENDATIONS:
1) Approve the 100% Design Development phase plans.
2) Approve a Professional Services Agreement with Bohlin Cywinski Jackson, of San
Francisco, California, for the architectural design services including Construction
Document preparation at a not to exceed price of $4,949,214 and authorize the Mayor
and City Clerk to execute the Agreement.
3) Approve Budget Amendment No. BA10 -_ appropriating $949,214 from the Major
Facilities Master Plan Fund to Newport Beach Civic Center Project Account No. 7410-
01002009.
DISCUSSION:
On November 25, 2008, City Council selected Bohlin Cywinski Jackson (BCJ) as the
architect for the Newport Beach Civic Center Project. Since that selection, BCJ has
successfully completed the Conceptual Design, Schematic Design, and Design
Development phases of the Civic Center project. The 100% Design Development
Plans are now complete to the satisfaction of the City Council Building Committee and
City staff. The next step in the design process is the preparation of construction
documents which will include plans and specifications for the various bid packages to
construct the Civic Center project.
In general, the work scope includes preparing construction plans and specifications
based upon the City Council approved 100% Design Development plans and providing
construction support during the grading operations. The work scope will also include
the preparation of construction plans and documents for bidding purposes and the
continued incorporation of project refinements and value engineering as proposed by
the City Council Building Committee and City Hall design team.
Newport Beach Civic Center Project — Approval of Professional Services Agreement with Bohlin Cywinski Jackson for Architectural
Design Services — Construction Documents and Support
April 27, 2010
Page 2
The project schedule anticipates the continuation of weekly coordination meetings with
staff and periodic meetings with the City Council Building Committee. A more detailed
work scope and tentative schedule is included in Exhibit B within the attached
Professional Services Agreement (PSA).
The proposed fee for the Construction Document and Construction Support services
including listed subconsultants and anticipated reimbursable expenditures is at a total
'not to exceed' cost of $4,949,214. The work scope is itemized and billing will be per
the approved billing rates as shown in Exhibit C of the attached PSA, which are the
same as the billing rates in the current contract.
Project Schedule & Phase Work Plan:
This schedule has the following milestone phases:
Completed:
Concept Refinement Phase: 1/15/09 — 4/14/09
Schematic Design Phase: 4/15/09 — 9/14/09
Design Development Phase: 9/15/09 — 3/18/10
Bidding Package 1 — Mass Excavation 100% Construction Documents: 1/29/10
Bidding Package 1 — Mass Excavation Bid Set 3/17/10
Upcoming:
Package 1 —Construction 4/28/10 — 9/30110
Bidding Package 2 - CD Phase: 3/19/10 — 11/04/10
Bid Package 2 - Final City Review Comments: 9/02/10 — 9/30/10
DB Garage Package - CD Phase 6/1/10 — 9/15/10
DB Garage Package —Construction 10/18/10 — 10/17/11
Bid Package 2 — Balance of Docs 11/08/10
Package 2 - Construction 01/01/11 — 10131/12
Environmental Review:
Architectural and Engineering services are not projects as defined in the California
Environmental Quality Act (CEQA) Implementing Guidelines.
Newport Beach Civic Center Project — Approval of Professional Services Agreement with Bohlin Cywinski Jackson for Architectural
Design Services — Construction Documents and Support
April 27, 2010
Page 3
Funding Availability:
CIVIC CENTER DESIGN COSTS TO DATE WITH BCJ
Design Competition
$50,000
Pre-Design Phase: Refining Conceptual Design
$647,675
Schematic Design and Design Development
$4,945,426
Construction Documents
$4,849,214
Design Subtotal =
$10,492,315
% of estimated construction value =
10%
Construction Support for Grading
$100,000
Total
$10,592,315
With this final phase, the City will have encumbered approximately $10.5 million in
design and construction support costs with BCJ. The total encumbered for the design
of the project will be $10,492,315 or 10% of the estimated value of construction. The
10% of construction cost value is consistent with industry standards for projects of this
magnitude and high levels of public involvement. There is approximately $4,000,000
available in the current budget for this purpose. With the approval of the recommended
Budget Amendment in the amount of $949,214, sufficient funds are available in the
following account:
Account Description Account Number Amount
Newport Beach Civic Center 7410- C1002009 $ 4,949,214
Submitted by:
Stephen G. Badum
Public Works Director
Attachments: PSA with BCJ, including work scope, schedule and fee exhibits
Budget Amendment
'Based upon Early Schematic const. estimate, $105 million