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HomeMy WebLinkAbout09 - BA-006 - Library & Recreation EmployeesCouncil Agenda Item 9 CITY OF NEWPORT BEACH ADMINISTRATIVE SERVICES DEPARTMENT Resource Management Division September 10, 2002 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Dennis Danner, Administrative Services Director n SUBJECT: REQUEST FOR BUDGET AMENDMENT !{� RECOMMENDATION: Approve a City Council Budget Amendment (BA -006) appropriating $15,861.40 from unappropriated General Fund reserves to provide for overtime and night differential expenses incurred by Library and Recreation employees. DISCUSSION: The Community Services Department historically used salary savings to provide overtime and night differential pay to employees. Now that this Department is being divided into two departments (Library and Recreation), it is recommended that these expenses, required by employee contracts, be added to the budget. A query of the expenditures for the past year was used as an estimate in determining the amounts needed. Overtime is primarily paid when employees are needed at special events, board and community meetings, training and staff meetings, and for occasional building emergencies. Night differential is paid to employees who work evenings or Sundays. While these charges are minimal, staff thinks it best to budget for these expenditures properly and not rely on salary savings to cover any overage. These expenses will be included in the proposed budget for fiscal year 2003 -04. City of Newport Beach BUDGET AMENDMENT 2002 -03 EFFECT ON BUDGETARY FUND BALANCE: Debit Credit Increase Revenue Estimates X Accoun Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: General Fund Fund Balance $15,861.40 from existing budget appropriations PX from additional estimated revenues from unappropriated fund balance EXPLANATION: NO. BA- 006 AMOUNT: $15,961.ao Increase in Budgetary Fund Balance X Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To increase budget appropriations to provide for overtime and night differential for Library and Recreation employees. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Debit Credit Fund Accoun Description 010 3605 General Fund Fund Balance $15,861.40 REVENUE ESTIMATES (3601) Fund /Division Account Description EXPENDITURE APPROPRIATIONS (3603) Description Division Number 4010 Library - Support Services Account Number 7040 Overtime $2,600.00 Account Number 7062 Night Differential $475.65 Division Number 4020 Library - Balboa Branch Account Number 7040 Overtime $200.00 Account Number 7062 Night Differential $381.00 Division Number 4030 Library - CdM Branch Account Number 7040 Overtime $160.00 Account Number 7062 Night Differential $311.50 Division Number 4040 Library - Mariners Branch Account Number 7040 Overtime $700.00 Account Number 7062 Night Differential $1,236.00 Division Number 4050 Library - Central Library Account Number 7062 Night Differential $6,838.25 Division Number 4310 Recreation - Support Services Account Number 7040 Overtime $1,334.00 Account Number 7062 Night Differenial $200.00 Division Number 4320 Recreation - Adult Sports Account Number 7040 Overtime $300.00 Account Number 7062 Night Differenial $50.00 Division Number 4380 Recreation - Youth After School Prog Account Number 7040 Overtime $500.00 Account Number 7062 Night Differenial $250.00 Division Number 4390 Recreation - Facilities Account Number 7040 Overtime $300.00 Account Number 7062 Night Differenial $25.00 ' AuMMUC Systam Entry. Signed: inanci Approval: Administrative §epftes Director Date Q O 2-- Signed: Y ti�o Administrative Approv City Manager #1 Dag Signed: City Council Approval: City Clerk Date