HomeMy WebLinkAbout12 - BA-010 - Gift from the Newport Beach Friends of the LibraryAgenda Item No. 12
September 10, 2002
LIBRARY SERVICES DEPARTMENT
To: Mayor and Members of City Council
From: Darlene Gaetano, Assistant City Librarian
Re: Budget Amendment - $150,000
A gift from the Newport Beach Friends of the Library in the amount of $150,000 has been received and
will be deposited in Library liability account 030 -2248. The Friends of the Library will present a
facsimile of the original check for $150,000 to City Council on September 10.
Please approve a budget amendment to appropriate funds to the following expenditure accounts:
From
030.2248
To
4010 -8010
4010 -8260
4060 -8260
When appropriated the funds will be used as follows:
Promotion of Libraries ft Readers
Amount
$ 12,000.00
$137,000.00
$ 1.000.00
$150,000.00
4010 -8010
Summer Reading Program for Youth $8.000
Summer Reading Program for Adults $ 700
$12,000
The Library conducts four summer reading programs for preschoolers, elementary school age kids,
teens and adults. Over 2,000 customers of all ages participate in these programs. Funds are used
to provide entertaining programs for youth and incentive prizes for all ages to motivate them to
continue reading.
In cooperation with the local schools, the Library targets the above groups of students for class visits
to the Library. Since first grade is a critical time for young children learning to read, paperback books
are given to all kids visiting the Library. Providing funding for bus transportation from the schools to
the Library makes these visits possible.
Materials Collection 4010 -8260 $137,000
Children's Book Collection $36.000
These funds are used to enhance a very heavily used part of the Library collection. Preschoolers
through teens depend upon the Library for books and videos for their recreational and educational
needs.
Video /DVD Collection at all 4 Libraries $15.000
There is a one -day (rental) collection at each library site that will include high interest, new titles.
The seven -day collection at the Central Library will consist of a mixture of musicals, classic feature
films, and non - fiction titles. The seven -day collection will be available for inter - branch loans.
Audio Books $42.000
Audio books continue to be in high demand. Both fiction and non - fiction, abridged and unabridged
titles are purchased for all four sites. Since the books on compact disc collection has become more
popular, the budget increase will allow not only for the purchase of more titles in this format but
also will enhance the entire audio book collection.
Popular, high interest titles for all libraries $22.000
These are current titles that are in high demand by the Library's customers. The books are purchased
for all four sites to provide access to popular titles at the branch level. This gift allows the Library to
enhance the current collection of the books.
Book Bags $ 5,000
The Library will supplement the current supply of book bags. These bags are available to the
customers as they enter the Central Library, so they may be used while selecting materials throughout
the building, and at checkout at all four sites.
Literacy Services 4060 -8260 $1,000
Many of the items in the Literacy collection become outdated and consequently unused. Funds are
used to purchase books, books on tape, learning materials other than books, and testing materials for
Literacy students. As the number of Literacy students increases, the entire collection needs to be
updated and increased.
Thank you
Attachments
cc: Homer Bludau, City Manager
FRIENDS OF THE NEWPORT BEACH 1590
PUBLIC LIBRARY
BOOKSTORE ACCOUNT
1000 AVOCADO ST. 16-M 82
CORONA DEL MAR, CA 92625 1220
DATE SEPTEMBER 1, 2002
PAY
TO THE
ORERDF NEWPORT BEACH PUBLIC LIBRARY , $ 150,000.00
ONE HUNDRED FIFTY THOUSAND AND N01 100 * * * * * * * * * * * * * * * * * * * ** *DOLLARS 8 a°
UNION BANK OF CALIFORNIA
BA"IDE #62 �I
1090 BAY4DE DENS, NkWVOBT B6KN, G 97660
100 U 4486 '
FOR DONATION
11.00 1590110 -1: 12 20004961: 06 200 i 11800n'
a
1
City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 010
AMOUNT: $150,000.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
PX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to the receipt of a gift from the Newport Beach Friends
of the Library.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund/Division Account
4010 5901
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Private Donations /Contributions
Signed:
Signed:
Signed:
Financial proval: Administrative S �Dir ces ec tor
Administrative Approval-.1tity Manager
City Council Approval: City Clerk
Amount
Debit Credit
$150,000.00
$12,000.00
$137,000.00
$1,000.00
-T:�f--d2
Date
Date
Date
Description
Division
Number
4010
Library - Support Services
Account
Number
8010
Advertising & Public Relations
Division
Number
4010
Library - Support Services
Account
Number
8260
Library Materials
Division
Number
4060
Literacy
Account
Number
8260
Library Materials
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Financial proval: Administrative S �Dir ces ec tor
Administrative Approval-.1tity Manager
City Council Approval: City Clerk
Amount
Debit Credit
$150,000.00
$12,000.00
$137,000.00
$1,000.00
-T:�f--d2
Date
Date
Date