HomeMy WebLinkAbout15 - C-3448 BA-013 - Hazel Avenue Pavement RehabilitationSeptember 24, 2002
CITY COUNCIL AGENDA
ITEM NO. 15
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: HAZEL AVENUE PAVEMENT REHABILITATION, CONTRACT NO 3448
— COMPLETION AND ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
5. Approve a Budget Amendment appropriating $15,739.99 from the Measure M
Tumback Fund balance to Account No. 7281- C5100639 for this project.
DISCUSSION:
On June 25, 2002, the City Council authorized the award of the Hazel Avenue
Pavement Rehabilitation contract to Hardy and Harper, Inc., of Santa Ana, California.
The contract provided for the reconstruction of portions of deteriorated roadway, the
grinding and overlaying other portions of roadway, construction of a gutter and a cross
gutter, construction of access ramps, and replacement of uplifted curb and gutter. The
contract has now been completed to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original bid amount: $65,053.85
Actual amount of bid items constructed: 87,293.84
Total amount of change orders: 0.00
Final contract cost: $87,293.84
The increase in the amount of actual bid items constructed over the original bid amount
resulted from an error in the quantity estimated for the asphalt bid item. No change
orders were issued for the project. The final overall construction cost was 34.19
percent over the original bid amount.
SUBJECT: HAZEL AVENUE PAVEMENT REHABILITATION, CONTRACT NO 3448 — COMPLETION AND ACCEPTANCE
September 24, 2002
Page 2
Funds for the project were expended in the following account:
Description Account No. Amount
Measure M Turnback 7281- C5100639 $87,293.84
All work was completed on August 30, 2002, the scheduled completion date.
Respectfully
WORKS DEPARTMENT
G. Badum, Director
By: C e<�� 9Lz
R. Gunther, P.E.
Construction Engineer
City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
NO. BA- 013
AMOUNT: $1s,73s.ss
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations related to the Hazel Avenue Pavement Rehabilitation Project C -3448.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
280 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Measure M Fund Balance
Description
Signed:
Signed:
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$15,739.99
Automatic
$15,739.99
Date
to
Date
Description
Division
Number
7281 Measure M Tumback
Account
Number
C5100639 Major Maintenace Pavement Overlay
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$15,739.99
Automatic
$15,739.99
Date
to
Date