HomeMy WebLinkAbout09 - C-3547 - Fuel System UpgradesOctober 8, 2002
CITY COUNCIL AGENDA
ITEM NO. 9
TO: Mayor and Members of the City Council
FROM: Public Works Department
General Services Department
SUBJECT: FUEL SYSTEM UPGRADES —AWARD OF CONTRACT NO. 3547
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3547 to Tafoya & Associates, Inc., for the total bid amount of
$57,321.00, and authorize the Mayor and the City Clerk to execute the contract
3. Establish an amount of $10,000 to cover the cost of unforeseen work.
DISCUSSION:
At 11:00 a.m. on September 25, 2002, the City Clerk opened and read the following
total bid amounts for this project:
BIDDER
Low Tafoya & Associates, Inc.
2 Aviation Environmental Services
3 J. C. Palomar Construction, Inc.
4 Geofon, Inc.
5 Fleming Environmental Inc.
TOTAL BID AMOUNT
57, 321.00
58,639.40-
64, 600.00
92,195.77
93,399.10
* Corrected total bid amount is $58,640.00
The low base bid amount is 4'/2 percent below the Engineer's Estimate of $60,000.
The low bidder, Tafoya & Associates, Inc., possesses a General Engineering Class A
Contractor's license and holds a "Hazardous Substances Removal and Remedial
Actions Certification." Tafoya has not performed previous contract work for the City;
however, a check with their references and the Contractors State License Board
indicates Tafoya has satisfactorily completed fuel system and general engineering
projects for other agencies and has no pending actions that could be detrimental to
their contractor's licenses, respectively.
Subject: Fuel System Upgrades — Award of Contract No. 3547
October 8, 2002
Page: 2
PROJECT DESCRIPTION:
This is a 'design - build' project. The contract specifies that the contractor will prepare
plans and specifications, obtain permits, and construct upgrades upon underground fuel
tank systems at City Hall, the Corporation Yard, and the Santa Barbara Drive Police
and Fire facilities. In addition, the contract specifies replacement of the fuel dispenser
located at City Hall.
The contractor must then perform secondary containment tests upon the facilities as
mandated by California SB 989. 'Secondary containment' refers to devices that collect
fuels that leak or spill from their primary containments, e.g., pipes, hoses, dispensers,
tanks, etc. These secondary containment tests must be completed by January 1, 2003.
Adequate funds are available for award and unforeseen work in the following account:
Account Description
Fuel System Upgrades
Respectfully submitted,
PUBLIC WORKS DEPARTMENT
Stephen G. Badum, Director
Attachment: Bid Summary
Account Number Amount
7611- C6120683 $67,321.00
GENERAL SERVICES DEPARTMENT
David E. Niederhaus, Director
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