HomeMy WebLinkAbout06 - C-3385 - Newport Center Fire Station 3 Mechanical Upgrade and Restroom AdditionCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
AGENDA ITEM NO. w
October 22, 2002
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R. Gunther, Construction Engineer
949 -644 -3311
rgunther@city.newport-beach.ca.us
SUBJECT: NEWPORT CENTER FIRE STATION NO.3 MECHANICAL UPGRADE
AND RESTROOM ADDITION, CONTRACT NO. 3385 — COMPLETION
AND ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond one year after Council acceptance.
DISCUSSION:
On September 25, 2001, the City Council authorized the award of the Newport Center
Fire Station No. 3 Mechanical Upgrade and Restroom Addition contract to GK
Construction, Inc. (GK). The work started in October 2001. Within a few weeks it
became clear that GK was unable to provide the proper original endorsements to
support their insurance documents. Work was then stopped to allow time for GK to
fulfill their insurance requirements, which GK failed to do. During December 2001, GK
was declared in default of their contract. Staff worked with the City Attorney's office to
enable takeover of the project by the bonding company. Lou Jones and Associates
(LJA), bonding agent for American Motorists Insurance Company, obtained bids from
two companies to complete the work. LTG Construction was subsequently hired to
complete the work. LTG began working on the project in May 2002 and completed the
remainder of the work.
SUBJECT: NEWPORT CENTER FIRE STATION NO.3 MECHANICAL UPGRADE AND RESTROOM ADDITION,
CONTRACT NO 3385 — COMPLETION AND ACCEPTANCE
October 22, 2002
Page 2
The contract provided for:
• Replacement and relocation of HVAC units and associated electrical equipment
and ductwork
• Installation of a new HVAC zone control system
• Conversion of a portion of a second floor mechanical room into a women's
restroom, including new HVAC, electrical and plumbing
• Replacement of certain floor and ceiling tile areas
• Repainting of certain living areas
The HVAC upgrade provided heating and cooling improvements to the old system. In
addition, the upgrade provided for the removal of diesel exhaust and kitchen fumes
from the facility. The contract has now been completed to the satisfaction of the Public:
Works Department. A summary of the contract cost is as follows:
Original bid amount: $224,900.00
Actual amount of bid items constructed: 224,900.00
Total amount of change orders: 4,662.00
Final contract cost: $229,562.00
The final overall construction cost including change orders was 2.07 percent over the
original bid amount.
Two change orders were issued for the project. They were as follows:
1. A change order in the amount of $1,660.00 provided for the modification of a
kitchen exhaust louver and installation of an exterior roof ladder.
2. A change order in the amount of $3,002.00 provided for the installation of 2
air grills, 4 supply grills, 10 supply dampers, and glass installation in the
women's restroom.
The original scheduled completion date was February 28, 2002. Due to the default of
the original contractor, the completion date was extended to September 30, 2002. All
work was completed by the revised completion date.
Environmental Review: This project was exempt from CEQA under the Class 'I
categorical exemption, minor alterations to existing facilities.
Funding_ Availability: Funds for the project were expended in the following account:
Description
Fire Station Modifications
Prepared by:
R. Gunther
Construction Engineer
Account No. Amount
7271- C2320527 $229,562
Submitted by:
DireAr of Public Works