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Home My WebLink About06 - Master Lease-Purchase Refinancing ConsolidationCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 6 November 12, 2002 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Administrative Services Department Dennis Danner, Director, ext. 3123, ddanner (abcity.newport- beach.ca.us SUBJECT: Master Lease /Purchase Refinancing Consolidation APPLICANT NAME: Sun Trust Leasing Corporation ISSUE: Given the current finance rates available for municipal tax - exempt equipment leases, staff requested rate quote proposals required to refinance and consolidate all existing copier and rolling stock leases as well as securing financing for the two fire pump trucks approved in the FY 2002 -03 budget. COMMENDATION: Approve the proposal received from Sun Trust Leasing Corporation to provide a master lease /purchase refinancing consolidation in the amount of approximately $1.9M at a blended interest rate of 2.72% for five years; adopt Resolution 2002 - authorizing the execution of agreement with Sun Trust Leasing Corporation. The City Council Finance Committee reviewed this issue and supports the staff recommendation. DISCUSSION: Background: As interest rates began to fall due to several economic factors, staff began to explore the opportunities available for consolidating all existing lease schedules into one master agreement. We were convinced this consolidation would yield many benefits if we could see it to fruition. There were twenty -three separate lease schedules with monthly payments for copier equipment located throughout the City. The terms and conditions of each lease varied widely with most interest rates well over 7 %. In addition to the many copier leases in effect, there were five separate rolling stock issues on annual debt service payment schedules. Interest rates on those existing rolling stock issues were around 5 %. These leases, depending on when they were entered into and the terms of each, have various completion dates and buyout provisions. This proposal will Master Lease /Purchase Refinancing Consolidation November 12, 2002 Page 2 dramatically reduce current interest rates on existing debt service and improve internal controls by streamlining debt service payment processing on one monthly schedule. In an effort to accomplish this consolidation, we contacted eight firms to request lease /purchase financing proposals. The request for proposal consisted of three primary components: The first component included all copier buyouts totaling approximately $230K. The second component represented all rolling stock lease buyouts — just under $998K. The last component would secure financing for two fire pump trucks approved in the current FY 2002 -03 budget. We felt this inclusion was appropriate although we wouldn't take delivery of the equipment for 12 -15 months. Like most, we seriously doubt that interest rates will be less than 3% twelve months from now. The sum of all three finance components brought the total amount to be financed to just over $1.9M. Once the proposal review process was completed, we selected Sun Trust Leasing Corporation for the award. Sun Trust offered to provide approximately $1.9M at a blended interest rate of 2.72% for five years. Accepting the proposal from Sun Trust would provide the most aggressive interest rate with the flexibility required for a consolidation as potentially problematic and complex as this. In addition, the approval process required for Sun Trust was much simpler since we are a current lessee with them. Sun Trust had previously been awarded two of the rolling stock equipment leases we secured in 2001. Finally it should be noted that this agreement may be amended in the future whenever the City decides to lease /purchase additional equipment at the prevailing interest rate at that time. The City Attorney has reviewed the master lease agreement documents provided by Sun Trust Leasing. The formal counsel opinion was included and returned with the original agreement packet for signature. Council approval is required with the resolution to be forwarded to Sun Trust Leasing Corporation thereby completing the transaction. Environmental Review: None required, as this activity is not a project as defined in the CEQA Guidelines. Public Notice: None Required Funding Availability Included in current budget Prepared by: Submitted by: SIGNATURE SIGNATURE Travis Askey, Fiscal es Manager Dennis C. Danner, Director Attachment: Resolution No. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE EXECUTION AND REIMBURSEMENT OF EXPENDITURES AND DELIVERY OF A MASTER LEASE AGREEMENT, AN ESCROW AGREEMENT, EQUIPMENT SCHEDULE NO. 04 AND RELATED INSTRUMENTS, AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH [Non- Escrow] At a duly called meeting of the governing body legal requirements, including open meeting laws following resolution was introduced and adopted: Lease Number: 0461 Equipment Schedule: 04 of Lessee held in accordance with all applicable , on the _ day of the WHEREAS, the governing body of CITY OF NEWPORT BEACH, CALIFORNIA ( "Lessee ") desires to obtain certain equipment (the "Equipment') and /or refinance existing equipment as described in Equipment Schedule No. 04 to the Master Lease Agreement (collectively, the "Lease ") with SunTrust Leasing Corporation, the form of which has been available for review by the governing body of Lessee prior to this meeting; and/or WHEREAS, Lessee intends to apply certain proceeds of the Lease to the reimbursement of expenditures previously made by Lessee in connection with the acquisition of the Equipment; and WHEREAS, the Equipment is essential for the Lessee to perform its governmental functions: and WHEREAS, the funds made available under the Lease will be applied to the acquisition of the Equipment in accordance with such Lease; and WHEREAS, the funds made available under the Lease will be deposited with SUNTRUST BANK (the "Escrow Agent') pursuant to an Escrow Agreement between Lessee and the Escrow Agent (the "Escrow Agreement') and will be applied to the acquisition of the Equipment in accordance with said Escrow Agreement; and WHEREAS, Lessee has taken the necessary steps, including those relating to any applicable legal bidding requirements, to arrange for the acquisition of the Equipment; and WHEREAS, Lessee proposes to enter into the Lease with SunTrust Leasing Corporation substantially in the form presented to this meeting. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF LESSEE AS FOLLOWS: Section 1. It is hereby found and determined that the terms of the Lease and Escrow Agreement in the form presented to this meeting and incorporated in this resolution are in the best interests of Lessee for the acquisition of the Equipment. -r - Section 2. The Lease and the acquisition and financing of the Equipment under the terms and conditions as described in the Lease are hereby approved. The Administrative Services Director of Lessee and any other officer of Lessee who shall have power to execute contracts on behalf of Lessee be, and each of them hereby is, authorized to execute, acknowledge and deliver the Lease with any changes, insertions and omissions therein as may be approved by the officers who execute the Lease, such approval to be conclusively evidenced by such execution and delivery of the Lease. The Administrative Services Director of the Lessee and any other officer of Lessee who shall have power to do so be, and each of them hereby is, authorized to affix the official seal of Lessee to the Lease and attest the same. Section 3. The proper officers of Lessee be, and each of them hereby is, authorized and directed to execute and deliver any and all papers, instruments, opinions, certificates, affidavits and other documents and to do or cause to be done any and all other acts and things necessary or proper for carrying out this resolution and the Lease. Section 4. Pursuant to Section 265(b) of the Internal Revenue Code of 1986, as amended (the "Code'), Lessee hereby specifically designates the Lease as a "qualified tax - exempt obligation" for purposes of Section 265(b)(3) of the Code. The undersigned further certifies that the above resolution has not been repealed or amended and remains in full force and effect and further certifies that the Lease executed on behalf of Lessee is the same as presented at such meeting of the governing body of Lessee, excepting only such changes, insertions and omissions as shall have been approved by the officers who executed the same. Ayes: Noes: Absent: Abstain: ATTEST: City Clerk Adopted this day of 12002 -2- Mayor