HomeMy WebLinkAbout10 - C-3367 - Balboa Pier & Washington Street Restroom ReplacementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
November 26, 2002
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, P.E.
949 - 644 -3311
Ida Iton @city. newport- beach, ca. us
SUBJECT: BALBOA PIER AND WASHINGTON STREET RESTROOM REPLACEMENTS,
CONTRACT NO. 3367 — COMPLETION AND ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code.
4. Release the Faithful Performance Bond one year after City Council acceptance.
5. Approve a Budget Amendment transferring $24,673.12 from Account No. 7231 - 2320621 to
Account No. 7231- C5100567.
DISCUSSION:
On October 23, 2001, the City Council awarded this project to Klassic, Inc. of Orange,
California. The work included removing and replacing the Balboa Pier and Washington Street
restroom buildings. Construction administration and inspection services were contracted with
Harris & Associates (Harris), concurrent with their construction administration and inspection of
Balboa Village Improvements, Phase I.
The restroom construction has now been completed to the satisfaction of Harris and the Public
Works Department. The contract cost is summarized as follows:
Award amount:
Net amount of Change Orders:
Final contract cost:
$531,300.00
49.883.12
$581,183.12
The final contract cost, including Change Orders, is 9.4 percent over the original bid amount.
SUBJECT: Balboa Pier and Washington Street Restroom Replacement, Contract No. 3367 — Completion and Acceptance
November 26, 2002
Page 2
Harris and Associates issued five Change Orders totaling $49,883.12 for the following items:
1. A Change Order in the amount of $7,205.37 provided for sewer revisions within a
restroom and for additional reinforcement to the new restroom footings.
2. A Change Order in the amount of $3,918.73 provided for replacing a corroded existing
sewer connection.
3. A Change Order in the amount of $22,368.23 provided for removing oversized
footings that interfered with construction of the new restroom footings.
4. A Change Order in the amount of $17,441.40 provided for changes in electrical
fixtures, ceramic tile, ventilation louvers and 17 other items of work, and for deleting
certain tile, stucco and four items of work from the contract.
5. A Change Order in the amounts of $13,825.39 for adding restroom security mesh,
temporary toilet service and electrical panel footing, and {$14,876.00} for deleting wire
mesh and damages for days of late completion of work.
An additional $24,673.12 is needed to fund the final retention for this project. There are sufficient
funds remaining on the encumbrance from the Ocean Piers Rehabilitation project due to
construction savings. Staff recommends a transfer of $24,673.12 Tidelands funds from CIP
Account No. 7231- C2320621 to Account No. 7231- C5100567.
Upon approval of the above transfer, construction funds will be expended from the following
accounts to fund the project:
Account Description
Beach Restroom Improvements
Washington Street Restroom Replacement
Beach Restroom Improvements
Account Number Amount
7295- C5100567 $273,000.00
7011- C5100632 253,510.00
7231- C5100567 54,673.12
Total: $581,183.12
The contract stipulated completion of all work within 110 consecutive working days from the
date of award, on or before April 5, 2002. Due to revisions and additions to the work and
delays beyond Klassic's control, the City granted 40 extra working days to complete the work,
thus extending the completion date to June 12, 2002.
Klassic substantially completed the work on July 31, 2002, which is 49 calendar days after the
extended completion date. Staff has included the assessment of damages for days of late
completion into the credit amount for Change Order No. 5.
Environmental Review: Not applicable.
Prepared .
. V.. .
Project Manager
Attachment: Budget Amendment
Submitted by:
G. Badum
of Public Works
City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 024
AMOUNT: Sza,s73.1z
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
NX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations due for Balboa Pier and Washington Street Restroom Replacement Project. C -3367.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Amount
Debit Credit
Description
Division Number 7231 Tidelands
Account Number C2320621 Balboa Pier RamplGangway $24,673.12
Division Number 7231 Tidelands
Account Number C5100567 Beach Restroom Improvement $24,673.12
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
/ /!� Autmatic System Entry.
Signed: � �J1� Q /� —/9— d--Z,
Financia Approval: Administrat' rvices Director Date
Signed: ,Z• a ! 12
Administrative Appr al: City Manager to
Signed:
City Council Approval: City Clerk Date