HomeMy WebLinkAbout12 - C-3477 - City Facility Lighting RetrofitCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
November 26, 2002
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 - 644 -3311
rgunther@city.newport-beach.ca.us
SUBJECT: CITY FACILITY LIGHTING RETROFIT, CONTRACT NO. 3477—
COMPLETION AND ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On December 11, 2001, the City Council authorized the award of the City Facility
Lighting Retrofit contract to Sylvania Lighting Services. The contract provided for the
installation of energy efficient lighting in a number of City buildings, which included:
• Council chambers
• City Hall Buildings
• Balboa Library
• Mariners library
• Corona del Mar library
• Balboa Yacht Basin
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $122,568.40
Actual amount of bid items constructed: 119,646.96
Total amount of change orders: 28,091.68
Final contract cost: $147,738.64
SUBJECT: CITY FACILITY LIGHTING RETROFIT, CONTRACT NO. 3477 — COMPLETION AND ACCEPTANCE
November 26, 2003
Page 2
The final overall construction cost including change orders was 20.54 percent over the
original bid amount.
Two change orders were issued for the project as follows:
• Change Order No. 1 in the amount of $4,245.05 provided for the addition of lighting
at the Balboa Yacht basin facilities.
• Change Order No. 2 in the amount of $23,846.63 provided for additional lighting at
City Hall.
Funds for the project were expended in the following accounts:
Description
City Facility Lighting Retrofit
City Hall Maintenance
Balboa Yacht Basin Facilities Improvement
Account No. Amount
7011- C5300654 $115,000.00
7011- C2320627 28,493.59
7231- C2370574 4,245.05
Total $147,738.64
The original scheduled completion date was May 15, 2002. The completion date was
extended to September 16, 2002 to accommodate building work schedules,
modifications to the work plan, and the change order work. All work was completed by
the revised completion date.
Environmental Review: (Not applicable)
Prepared by: Submitted by:
R. Gunther, P.E. !qP e Badum
Construction Engineer __-Publip orks Director