HomeMy WebLinkAbout18 - SUNPRO Fire Incident Reporting SoftwareCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 18
November 26, 2002
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Fire Department
Tim Riley, Fire Chief, 644 -3101
SUBJECT: Purchase of SUNPRO Fire Incident Reporting Software
RECOMMENDATION:
That the City Council approve the purchase of SUNPRO 5.0 Incident Reporting
Software for use by the Fire Department to document medical and fire incidents.
DISCUSSION:
In January 1992, the Fire Department installed SUNPRO 3.0 Incident Reporting
Software on MIS network. It was a "DOS based" program using a "Paradox" data base.
It was purchased to meet the department's requirement to document the emergency
unit's response to medical, fire and other incidents. The incident reporting system
provides the department with the ability to analyze the response to individual incidents;
to do statistical overviews of types of calls and emergency unit's ability to respond; and
to provide legal documentation as to what transpired at the incident.
Newer versions of the software came out since that time. However, the Department did
not have the budget available to purchase the updated version. In 1998, the Fire
Department updated the network and workstation software, rendering the SUNPRO
software essentially non - functional. Additionally, the Federal Government now requires
that any agency applying for Federal grants must have a computerized incident
reporting system compatible with the National Fire Incident Reporting System (NFIRS).
In the FY 2000 -2001 Capital Improvement Plan, City Council allocated funds for the
purchase of incident reporting software under 7017- C2310620 Fire Facilities
Management Project.
Purchase of SUNPRO Fire Incident Reporting Software
November 26, 2002
Page 2
The Fire Department extensively reviewed several different incident reporting systems
and chose AetherSystems SUNPRO 5.0 as the replacement software for the following
reasons:
• The software runs on a Windows NT/Windows 2000 Operating System, which
the department currently uses.
• The software uses Windows SQL Server 7.0 as the database, which the
Department already has under license for its use.
• The software requires minimal customization and programmer dependence while
still providing the department flexibility in data collection.
• The software does not require extensive training for users.
• The software is NFIRS compliant.
• The software can be installed in a modular form on an incremental basis.
• The software is used by Costa Mesa FD and Orange County Fire Department,
thereby providing interchangeability of data sets.
The department purchased two site licenses in last year's budget for Fire Station #3 and
Fire Administration /MIS in order to pilot the system, construct the necessary data tables,
debug the system on the City network and provide training to the users. We began this
project in July and successfully completed all those tasks by the beginning of October.
The system is currently up and running awaiting the additional site licenses.
Request the City Council authorize the purchase of the remaining eight site licenses for
$59,802.04.
Fundinq Availability: Funding is available in CIP Project: 7017- C2310620 Fire Facilities
Management Project.
Prepared by:
Submitted by:
f
T&I`Y Ulaszewski, Tim-Riile�
Fire Support Services Manager Fire Chief